Agenda Item #13.4
For Council Meeting of: July 12, 2022
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: STEPHANIE WILLIAMS, CITY CLERK
CITY MANAGER’S OFFICE
SUBJECT: FOURTH AMENDMENT TO AGREEMENT NUMBER F000424 FOR THE CAMPAIGN AND LOBBYIST DISCLOSURE SYSTEM AGREEMENT WITH NETFILE, INC. FORMERLY KNOWN AS WEST COAST ONLINE INFORMATION SYSTEMS, INC. DBA NETFILE AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the City Clerk’s Office that the Council, by resolution, approve a Fourth Amendment to Professional Services Agreement Number F000424, with Netfile, Inc., Mariposa, CA, (formerly known as West Coast Online Information Systems, Inc. dba Netfile) for the campaign and Form 700 disclosure system, extending the contract for an additional five (5) years to June 30, 2027, with no increase to annual fees, and increasing compensation under the Agreement by $67,500 for a cumulative contract amount not to exceed $200,250.
EXECUTIVE SUMMARY
The City utilizes Netfile, Inc. for all FPPC campaign and Statement of Economic Interest Form 700 disclosure system for online filing. This amendment extends the current agreement by an additional five years.
BACKGROUND
On June 1, 2012, the City entered into an agreement with Netfile, Inc., for a system that permits electronic filing of FPPC Statement of Economic Interest, Form 700, and Campaign Disclosure Forms.
PRIOR CITY COUNCIL REVIEW
Not applicable
ANALYSIS
The City currently utilizes Netfile, Inc., Mariposa, CA, for campaign and Statement of Economic Interest Form 700 disclosure system. The City Clerk’s Office feels it is in the best interest of the City to extend the contract with the current vendor based on the following:
Netfile, Inc., has maintained FPPC campaign form and Statements of Economic Interest Form 700 filings in their database since 2012 for the City of Santa Rosa.
Netfile, Inc., provides unlimited staff support and training for the duration of the Agreement.
The City and Netfile entered into an agreement on June 1, 2012, approved by the City Manager. See contract activity below:
Award/Amendment
Date
Description
Amount
Authorization
Contract Award
June 1, 2012
1-Yr Term with option to extend for 2 years
$12,750
City Manager
First Amendment
June 17, 2013
2-Yr Extension, addition of funds
$25,500
City Manager
Second Amendment
May 6, 2015
2-Yr Term
$27,000
City Manager
Third Amendment
June 20, 2017
5-Yr Term
$67,500
City Council
RES-2017-099
Fourth Amendment
Pending
5-Yr Term
$67,500
City Council
Not to exceed Cumulative Contract Value
$200,250
FISCAL IMPACT
Funds for these services are included in the City Clerk’s Fiscal Year 2021-22 adopted budget, and as a regular operating expenditure, will be included in future budgets when presented to the Council.
ENVIRONMENTAL IMPACT
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines Section 15378.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable
NOTIFICATION
Not applicable.
ATTACHMENTS
Resolution/Exhibit A (Fourth Amendment)
CONTACT
Stephanie A. Williams
City Clerk
707-543-3015
[email protected]
FOURTH AMENDMENT TO AGREEMENT NUMBER F000424 FOR THE CAMPAIGN AND LOBBYIST DISCLOSURE SYSTEM AGREEMENT WITH NETFILE, INC.
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