City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
AUGUST 9, 2022
4:00 P.M. - REGULAR SESSION (HYBRID VIA IN-PERSON AND ZOOM) PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (SOCIAL DISTANCING REQUIREMENTS WILL BE
OBSERVED), VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/86208178715, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 862 0817 8715
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW.
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,
AT&T U-VERSE CHANNEL 99, AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting via Zoom, In-Person from Council Chamber, or submitted in advance by 5:00 pm, the Monday before the City Council Meeting via e-mail at [email protected], or recorded voice message at 707-543-3005.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 9, 2022City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by signing up with the Administrator in Council Chamber (in lieu of Speaker Card), by accessing the meeting through the Zoom link, or by dial-in at the time an Agenda Item is discussed during the City Council Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advanced Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., Monday, August 8. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment. Please limit your e-mail to approximately 400 words (which is a speaking rate of 133 words per minute).
Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-3005 by 5:00 p.m., Monday, August 8.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 9, 2022City Council
State your name, the Agenda Item Number(s) on which you wish to comment, and your comment. PLEASE DO NOT LEAVE YOUR PHONE NUMBER OR
PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.
E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access. Recorded voice message public comments will be played during the meeting at the time the item is heard.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item
17. 4:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS - NONE.
7. STAFF BRIEFINGS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 9, 2022City Council
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 COVID-19 RESPONSE UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
7.2 COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
7.3 WATER SUPPLY UPDATE
Santa Rosa Water staff will provide an update to the City Council on current water supplies and on-going drought response. The Council may discuss this item and give direction to staff.
PresentationAttachments:
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
8.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through July 2022 as well as provide a summary of pending litigation against the City.
Litigation ReportAttachments:
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 9, 2022City Council
10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Sonoma County Continuum of Care (CoC)
10.1.10 Renewal Enterprise District (RED)
10.1.11 Public Safety Subcommittee
10.1.12 Other
11. APPROVAL OF MINUTES - NONE.
12. CONSENT ITEMS
12.1 MOTION - APPROVAL OF AMENDMENT TO PROJECT WORK
ORDER WITH AECOM FOR ADDITIONAL DESIGN SERVICES
ASSOCIATED WITH THE HEARN AVENUE INTERCHANGE
PROJECT AT HIGHWAY 101
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, approve Amendment No. 1 #A010136-2016-02A to Project Work Order #A010136-2016-02 with AECOM Technical Services, Inc., Los Angeles, California, to update the construction documents and provide funding application support for the Hearn Avenue Interchange Project at US Highway 101 increasing the contract amount by $1,079,548.00 for a Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 9, 2022City Council
total amount not to exceed $4,579,548.00.
Staff Report
Attachment 1 - Location Map
Attachment 2 - PWO with Contract Proposal
Presentation
Attachments:
12.2 RESOLUTION - COOPERATIVE AGREEMENT BETWEEN THE
STATE OF CALIFORNIA AND THE CITY OF SANTA ROSA FOR THE
RIGHT OF WAY PHASE OF THE HIGHWAY 101 BICYCLE AND
PEDESTRIAN OVERCROSSING
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve Cooperative Agreement No. 04-2837 between the State of California, acting through its Department of Transportation (Caltrans), and the City of Santa Rosa authorizing Caltrans to provide quality management assessment for right of way support, right of way acquisition, and utility relocation activities for the Highway 101 Bicycle and Pedestrian Overcrossing project.
Staff Report
Attachment 1 - Location Map
Resolution
Exhibit A - Cooperative Agreement
Presentation
Attachments:
12.3 RESOLUTION - AMENDMENT NO. 2 TO MEASURE M
COOPERATIVE FUNDING AGREEMENT NO. M70106-05 WITH THE
SONOMA COUNTY TRANSPORTATION AUTHORITY (SCTA) FOR
SANTA ROSA CREEK TRAIL - DUTTON AVENUE ACCESS (WEST
SIDE) PROJECT
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve Amendment No. 2 to the Cooperative Agreement M70106 between the Sonoma County Transportation Authority (SCTA) and the City of Santa Rosa for the use of Measure M funding in connection with the Santa Rosa Creek Trail - Dutton Avenue Access (West Side) project.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 9, 2022City Council
Staff Report
Attachment 1 - Location Map
Attachment 2 - Amendment 1
Resolution
Exhibit A - Amendment 2
Presentation
Attachments:
12.4 RESOLUTION - TRUSTED SYSTEM CONTRACT WITH ECS
IMAGING, INC.
RECOMMENDATION: It is recommended by the City Clerk’s Office, the Planning and Economic Development, and Information Technology Departments that the Council, by resolution, approve a Professional Services Agreement with ECS Imaging, Inc., Riverside, California, for a term of three years and in an amount not to exceed $150,298.60, for the equipment, software, and services required to provide a “trusted system” used to digitize, store, and electronically retrieve documents.
Staff Report
Resolution
Exhibit A
Presentation
Attachments:
12.5 RESOLUTION - AMENDMENT TO AGREEMENT F001470 WITH
PACKET FUSION, INC.
RECOMMENDATION: It is recommended by the Information
Technology Department that the Council, by resolution, 1) approve continuation of desk phone equipment, licensing and support services from Packet Fusion, Inc., Pleasanton, California; and 2) authorize the City Manager to negotiate and execute any necessary agreements for such continuation in an amount not to exceed $531,554.16, including a Master Services Agreement, Support Services Addendum with Packet Fusion, Inc. subject to approval as to form by the City Attorney.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 9, 2022City Council
Staff Report
Resolution
Exhibit A - Quote/Amendment
Exhibit B - Master Services Agreement
Exhibit C - Support Services Addendum
Exhibit A
Presentation
Attachments:
12.6 RESOLUTION - APPROVAL FOR FIRE DEPARTMENT TO
PURCHASE TWO TYPE 5 SKEETER BRUSH TRUCKS
RECOMMENDATION: It is recommended by the Fire Department that the Council, by resolution, approve the purchase of two Type 5 Skeeter Brush Trucks up to a not-to exceed amount of $678,000 and delegate authority to the City Manager or designee to utilize cooperative purchasing through the Houston-Galveston Area Council (H-GAC) and H-GAC vendor Golden State Fire Apparatus, Inc., Sacramento, CA, including approval of the issuance of any necessary purchase orders and/or any other documents, agreements or amendments related to the purchase that are in a form approved by the City Attorney. The purchase of these two fire engines are part of the Wildland Response and Resiliency Strategic Plan (WUI 2.0) that was funded by City Council via PG&E settlement funds.
Staff Report
Attachment 1 - HGAC Buy Contract - Golden State Fire
Resolution
Exhibit A - Proposal from Golden State Fire Apparatus, Inc Presentation
Attachments:
12.7 RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL
SERVICES AGREEMENT - JONES LANG LASALLE AMERICAS, INC.
FOR REAL ESTATE BROKERAGE SERVICES
RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution, approve a First Amendment to Professional Services Agreement Number F002062 with Jones Lang Lasalle Americas, Inc. of Los Angeles, California to increase compensation under the Agreement for specialized real estate brokerage services by Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 9, 2022City Council
$100,000.00, for a total amount not to exceed $199,000.00.
Staff Report
Resolution
Exhibit A - Professional Services Agreement
Presentation
Attachments:
12.8 RESOLUTION - MAKING REQUIRED MONTHLY FINDINGS AND
AUTHORIZING THE CONTINUED USE OF TELECONFERENCING
FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE
CITY’S BOARDS, COMMISSIONS, AND COMMITTEES, PURSUANT
TO ASSEMBLY BILL 361
RECOMMENDATION: It is recommended by the City Attorney that the Council, by resolution, make required monthly findings and authorize the continued use of teleconferencing for public meetings of the City Council and all of the City’s boards, commissions and committees pursuant to Assembly Bill 361.
ResolutionAttachments:
12.9 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ADDING CHAPTER 2-38
TO THE SANTA ROSA MUNICIPAL CODE REGARDING POLICE
ACQUISITION AND USE OF MILITARY EQUIPMENT
RECOMMENDATION: This ordinance, introduced at the July 26, 2022, Regular Meeting by a 7-0 vote, amends Title 2 of the Santa Rosa City Code by adding Chapter 2-38, Military Equipment Use Ordinance and Santa Rosa Police Department Policy 707 - Military Equipment.
Ordinance (Introduced on 07/26/2022)
Ordinance (Redlined Revisions)
Ordinance (Final)
Exhibit A - SRPD Policy 707 - Military Equipment
Attachments:
12.10 RESOLUTION - ADOPTION OF CITY COUNCIL AND EXECUTIVE
TEAM GOAL SETTING FINAL REPORT
RECOMMENDATION: It is recommended by the City Manager that the Council, by resolution, receive and adopt the City of Santa Rosa City Council and Executive Team Goal Setting Report.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 9, 2022City Council
Staff Report
Attachment 1 - Goal Setting Report
Attachment 2 - Council Goal Priorities
Resolution
Exhibit A – Goal Setting Report
Attachments:
12.11 MOTION - DIRECT STAFF TO PREPARE REQUIRED DOCUMENTS TO PLACE A MEASURE ON THE NOVEMBER 5, 2024 BALLOT TO
AMEND THE CITY CHARTER TO INCREASE COUNCIL
COMPENSATION (Continued from the July 26, 2022, Regular Meeting)
RECOMMENDATION: It is recommended that the Council, by motion, direct staff to prepare required documents to place a measure on the November 5, 2024 ballot to amend the City Charter to increase Council compensation, tying Mayor and Council compensation to a percentage of the County’s Area Median Income, setting the Mayor’s salary at 100% of Area Median Income for a three person household and the Council members’ salary at two-thirds of that Area Median Income, with an effective date of January 1, 2025.
Staff Report
Attachment 1 - Ballot Measure (Council Compensation).docx Attachments:
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17.
Voice message public comments received for non-agenda items may be played under Agenda Item 13 or at Item 17. Recorded public comments are limited to 3 minutes to mirror in-person meeting protocols.
14. REPORT ITEMS - NONE.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 9, 2022City Council
15. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
15.1 PUBLIC HEARING - SHORT-TERM RENTAL ZONING CODE TEXT
AMENDMENTS URGENCY ORDINANCE AND FEE ADOPTION
RESOLUTION
BACKGROUND: On October 13, 2021, the City Council adopted Ordinance No. ORD 2021-011 adding Chapter 20-48, Short-Term Rentals to the Zoning Code to establish a regulatory framework for short-term rentals (STRs) to reduce safety risks during wildfire events, preserve housing stock and the residential characteristics of neighborhoods, and prevent STR activities from becoming a nuisance to, or threatening the public health, welfare, or safety of neighboring residents.
Despite having regulations in place, certain STR activities continue to generate police and code enforcement complaints related to noise, occupancy, and large events. The proposed Short-Term Rentals Urgency Ordinance (Urgency Ordinance) will set a maximum number of 215 non-hosted Short-Term Rental Permits to be issued citywide and clarify that enforcement penalties apply to permit holders and operators in good standing. The proposed Resolution will establish a Short-Term Rental Permit (STR Permit) annual renewal fee.
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council: 1) adopt an urgency ordinance to amend Title 20 of the Zoning Code, Chapter 20-48, Short-Term Rentals, to set a maximum number of 215 non-hosted Short-Term Rental Permits to be issued citywide and to clarify that enforcement penalties apply to permit holders and operators in good standing; and 2) by resolution, assign existing service fees to short-term rental permit renewal applications and authorize the Director of Planning and Economic Development to approve future fee adoptions and changes to the Short-Term Rental Permitting Process.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 9, 2022City Council
Staff Report
Attachment 1 - Proposed Amendments
Attachment 2 - City of Santa Rosa Fee Schedule dated July 1, 2022 Attachment 3 - Ordinance No. ORD-2021-011
Attachment 4 - Public Correspondence
Urgency Ordinance
Resolution
Presentation
FAQs (uploaded 8.9.2022)
Late Correspondence (uploaded 8.9.2022)
Attachments:
16. WRITTEN COMMUNICATIONS - NONE.
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 13. Each speaker will be allowed three minutes.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
20. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
20.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 9, 2022City Council
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full version of the Open Government Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.