Agenda Item #12.5
For Council Meeting of: August 9, 2022
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: KRISTIE BARTLETT, NETWORK OPERATIONS MANAGER
INFORMATION TECHNOLOGY DEPARTMENT
SUBJECT: AMENDMENT TO AGREEMENT F001470 WITH PACKET FUSION, INC.
AGENDA ACTION: Resolution
RECOMMENDATION
It is recommended by the Information Technology Department that the Council, by resolution, 1) approve continuation of desk phone equipment, licensing and support services from Packet Fusion, Inc., Pleasanton, California; and 2) authorize the City Manager to negotiate and execute any necessary agreements for such continuation in an amount not to exceed $531,554.16, including a Master Services Agreement, Support Services Addendum with Packet Fusion, Inc. subject to approval as to form by the City Attorney.
EXECUTIVE SUMMARY
The City supports over 1,300 phones and phone system equipment. Staff recommends Council approve and authorize the City Manager to negotiate and execute agreement(s) for Packet Fusion to continue providing the City with service, with an increase in compensation of $131,554.16, for a total contract amount not to exceed $531,554.16. Additional services to be provided includes extending the contract for an additional year, with an option for a second year, and the option to continue purchasing needed equipment, licensing, and support and maintenance.
BACKGROUND
In 2017, the City entered into a 5-year agreement to begin receiving phone related service through Packet Fusion. That prior agreement is set to expire August 12, 2022.
PRIOR CITY COUNCIL REVIEW
On August 8, 2017, the City Council, by Resolution RES-2017-152, approved a 5-year WSCA-NASPO cooperative purchase agreement with services provided by Packet Fusion, Inc. for the support of the former Shore-tel phone system, now Mitel phone system.
Due to the 2017 fires and the onset of COVID-19 in early 2020, the City prematurely exhausted this balance, and the City Manager approved of adding $100,000 in additional funds on October 15, 2021.
FISCAL IMPACT
Approval of this action does not have a fiscal impact on the General Fund.
ENVIRONMENTAL IMPACT
This action is exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Resolution
Exhibit A Quote
Exhibit B – Master Services Agreement
Exhibit C – Support Services Addendum
CONTACT
Kristie Bartlett, Network Operations Manager, [email protected], 707-543-3104 AMENDMENT 1 TO AGREEMENT F001470 WITH PACKET FUSION INC.
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