RESOLUTION NO. RES-2022-183
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE PURCHASE OF FIVE 40-FOOT BATTERY ELECTRIC BUSES AND SELECTED COMPONENTS FROM PROTERRA, INC THROUGH THE CALIFORNIA DEPARTMENT OF GENERAL SERVICES STATE COOPERATIVE PURCHASING CONTRACT SOLICITATION 1-19-23-17C IN AN AMOUNT NOT TO EXCEED $6,500,000 WHEREAS, the City of Santa Rosa desires to purchase five (5) 40-foot Battery Electric transit buses for use by the CityBus fixed route service to replace aged diesel buses; and WHEREAS, the City of Santa Rosa has identified the opportunity to purchase battery-electric buses through State of California Department of General Services (DGS) statewide contract number 1-19-23-17C; and WHEREAS, the statewide contract is a State Cooperative Purchasing Contract (SCPC) under Section 3019 of the FAST Act and is compliant with Federal Transit Administration (FTA) procurement guidelines; and WHEREAS, the State of California has contracted with Proterra, Inc. (Proterra) to provide Zero-Emission Transit Buses, options, spare parts, and support to multiple participants throughout the life of the contract; and WHEREAS, the City of Santa Rosa has evaluated available battery-electric bus options and determined that Proterra provides the battery-electric bus meeting the City’s requirements; and WHEREAS, the SCPC incorporates FTA required clauses and certifications; and WHEREAS, the Transportation and Public Works Department has determined it is in the City’s best interest to participate in the SCPC as it results in a lower unit cost achieved through a large, cooperative purchase, is acceptable to the Federal Transit Administration (FTA), and includes 40-foot battery electric low-floor accessible buses; and WHEREAS, in November 2020, the Transportation and Public Works Department entered into an agreement with Proterra (Agreement) to order four buses from Proterra under the SCPS cooperative purchasing agreement (Resolution No. RES-2020-201); and WHEREAS, the Agreement with Proterra included the option to purchase an additional five (5) electric buses at previously agreed upon pricing, and the City now wishes to exercise those options under the Agreement to purchase the five additional electric buses, again using the same SCPS cooperative purchasing approach; and WHEREAS, the funding for this purchase is comprised of federal and state formula funding and discretionary awards, as well as Transportation Development Act IV (TDA) matching funds that have all been approved by Council for this purpose; and WHEREAS, the City’s issuance of a purchase order to Proterra will secure a build slot for the five buses and the City will also negotiate additional terms and conditions with Proterra in parallel to complete the purchase.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves the purchase of five (5) 40-foot low-floor Battery Electric Buses and selected components from Proterra, Inc using the California Department of General Services State Cooperative Purchasing Contract Solicitation 1-19-23-17C.
BE IT FURTHER RESOLVED that the Council authorizes the Purchasing Agent to issue a purchase order to Proterra, Inc. for the purchase of five (5) 40-foot low-floor battery electric buses and selected components in an amount not to exceed $6,500,000.
BE IT FURTHER RESOLVED that the Council authorizes the Director of Transportation and Public Works or designee to execute all documents, including any necessary agreement(s), to affect the purchase, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the Council authorizes the Chief Financial Officer to pay all proper claims for this purchase from the appropriate project JL Keys.
IN COUNCIL DULY PASSED this 23rd day of August, 2022.
AYES: (6) Mayor C. Rogers, Vice Mayor Alvarez, Council Members Fleming, N. Rogers, Sawyer, Schwedhelm
NOES: (0)
ABSENT: (1) Council Member MacDonald
ABSTAIN: (0)
ATTEST: ___________________________ APPROVED: _____________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Reso. No. RES-2022-183
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