Agenda Item #12.1
For Council Meeting of: September 20, 2022
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: ALAN ALTON, CHIEF FINANCIAL OFFICER, FINANCE DEPARTMENT
JENEANE KUCKER, LIEUTENANT, POLICE DEPARTMENT
BRANDALYN TRAMEL, PURCHASING AGENT, FINANCE DEPARTMENT
AUTHOR, AMY CARTER, BUYER, FINANCE DEPARTMENT
SUBJECT: THIRD AMENDMENT TO GENERAL SERVICES AGREEMENT F001842 WITH YARBROUGH BROS. TOWING, INC.
AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Police and Finance Departments that the Council, by resolution, approve the Third Amendment to General Services Agreement Number F001842 with Yarbrough Bros. Towing, Inc., Santa Rosa, California, for vehicle impound services for an additional one-year term and increase compensation in the amount of $100,000, for a total amount not to exceed $375,000.
EXECUTIVE SUMMARY
Vehicle impound services are required by the Police Department for impounded vehicles that are towed and stored as a result of an accident or crime.
BACKGROUND
On October 9, 2018, the City Manager approved General Services Agreement (GSA) Number F001842 for vehicle impound services for a two-year term with three (3) one-year extension options in the amount of $95,000 to Yarbrough Bros. Towing, Inc., Santa Rosa, California. The First Amendment, approved by City Council, extended the term of the Agreement and increased compensation in the amount of $150,000. The Second Amendment, approved by the Purchasing Agent, extended the term of the Agreement and increased compensation in the amount of $30,000.
The contract provides vehicle impound services to the City of Santa Rosa Police Department to store impounded vehicles that are towed as the result of an accident or crime. These vehicles are evidence and must be stored in a secure locked facility during the process of investigation.
The contractor provides to the City, all qualified labor, equipment, and transportation necessary for vehicle impound services and continues to provide satisfactory services.
PRIOR CITY COUNCIL REVIEW
On June 23, 2020, the City Council, by Resolution No. RES-2020-095, approved the First Amendment.
ANALYSIS
Yarbrough Bros. Towing, Inc., has agreed to extend the current agreement with an 11% overall increase to contract unit pricing for labor rates and storage costs for an additional one-year period. The Consumer Price Index Not Seasonally Adjusted for San Francisco-Oakland-Hayward, CA shows an 8.5% increase from July 2021 to July 2022. Labor rates for the current CPI-W had a 9.1% increase, and storage rates for the CPI-U increased 5.5%. Based on this information, staff determines the 11% increase is considered fair and reasonable.
With approval of the Third Amendment, the cumulative amount of GSA Number F001842 will be $375,000. Under the City’s Contract/Purchase Order Modification Policy III-9, the Third Amendment requires approval by the City Council.
FISCAL IMPACT
Funds for this expense have been allocated in the Fiscal Year 2022-23 budget within the Police Department, and as a regular expenditure, will be included in subsequent years’ budget requests when presented to Council.
ENVIRONMENTAL IMPACT
This action is exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Resolution/Exhibit A – Third Amendment
CONTACT
Alan Alton, 707-543-3093, [email protected]
Jeneane Kucker, 707-543-3573, [email protected]
Brandalyn Tramel, 707-543-3706, [email protected]
Amy Carter, 707-543-3702, [email protected]
THIRD AMENDMENT TO GSA F001842
YARBROUGH BROS. TOWING, INC.
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