Agenda Item #12.1
For Council Meeting of: October 11, 2022
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DANNY CHEN, ASSISTANT ENGINEER
TRANSPORTATION AND PUBLIC WORKS DEPARTMENT
LISA WELSH, ACTING SUPERVISING ENGINEER
TRANSPORTATION AND PUBLIC WORKS DEPARTMENT
SUBJECT: CONTRACT AWARD – SANTA ROSA PAVEMENT REHABILITATION OF VARIOUS STREETS AGENDA ACTION: MOTION
RECOMMENDATION
It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02089, Santa Rosa Pavement Rehabilitation of Various Streets, in the amount of $2,655,597.99 to the lowest responsible bidder, Ghilotti Constriction Company, Inc. of Santa Rosa, California, approve a 10% contract contingency, and authorize a total contract amount of $2,921,157.79.
EXECUTIVE SUMMARY
This motion will award a contract to Ghilotti Construction Company, Inc., of Santa Rosa, California, approve a 10% contract contingency, and authorize a total contract amount of $2,921,157.79 to repave Hearn Ave from Stony Point Road to Dutton Avenue and Range Avenue from Edwards Avenue to Jennings Avenue. This project will also reconstruct Range Avenue from Guerneville Road to Edwards Avenue and from Russell Avenue to Bicentennial Way. A new Class 2 bike lane will be installed in each direction of Range Ave, and a total of 16 curb ramps will be modified to meet the current ADA standards. Funding for this project comes from the Federal Highway Administration through One Bay Area Grant, Cycle 2 (OBAG2) for the construction year of Fiscal Year 2021/22.
BACKGROUND
This pavement repair project will strengthen and stabilize the existing structural section and prolong the life of the existing roadway.
On February 21, 2018, the Federal Highway Administration approved the One Bay Area Grant, Cycle 2 (OBAG2) application for Santa Rosa Pavement Rehabilitation of Various Streets. Scope of work includes a combination of overlay and reconstruction on various city streets: Hearn Ave from Stony Point Road to Dutton Avenue, Range Avenue from Jennings Avenue to Guerneville Road, and Hearn Avenue from Russell Avenue to Bicentennial Way.
On November 27, 2018, the Metropolitan Transportation Commission (MTC) issued a revision to Transportation Improvement Program (TIP) ID SON170023 which changed the construction year to Fiscal Year 2021/22.
On August 30, 2021, Caltrans approved the National Environmental Policy Act (NEPA) clearance under the Categorical Exclusion 23 CFR 771.117(c)(26) exemption for roadway rehabilitation.
On January 24, 2022, Caltrans issued the approval of Right of Way Clearance.
On May 23, 2022, the Transportation and Public Works Department received the project authorization for construction (E76-CON) from Caltrans, which secured the federal funding for this grant and allowed the city to proceed with the bidding process.
PRIOR CITY COUNCIL REVIEW
On February 15, 2011, the City Council, by Resolution No. 27835, adopted the 2010 Bicycle and Pedestrian Master Plan which included the Range Avenue bicycle route.
On July 18, 2017, the City Council, by Resolution No. RES-2017-136, authorized the Transportation and Public Works Department to submit the OBAG2 application for Santa Rosa Pavement Rehabilitation of Various Streets.
ANALYSIS
1. The project was advertised on June 9, 2022 FORMTEXT , and bids were received on July 12, 2022. A total of three (3) FORMTEXT bids were received, ranging from $2,655,597.99 to $3,322,498.00. The low bid was 8.79% over the Engineer’s Estimate.
2. The low bidder, Ghilotti Construction Company, Inc., possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
3. The contract agreement has been reviewed and approved by the City Attorney.
4. Funding breakdown for construction cost:
Construction (Federal Grant): .............................................. $ 1,655,000 Construction (Local Match*): ................................................ $ 1,266,158 Construction Engineering (Local Match*): ............................ $ 150,000 Total: ..................................................................................... $ 3,071,158 * Local Match for this project includes Utility Impact Fees (UIF) and Gas Tax funding
5. Construction is anticipated to begin approximately November 2022 (weather permitting). The length of the contract is 65 FORMTEXT working days.
6. The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
Approval of this contract has no additional impact on the budget. Funding for this project has been appropriated to Account No.17580.
ENVIRONMENTAL IMPACT
The contract award is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines Section 15378. However, the construction authorized as a part of this contract award has been reviewed in compliance with the California Environmental Quality Act (CEQA) and is categorically exempt pursuant to CEQA Guidelines Section 15301(c) and 15302(c), as it consists of the repair and minor alteration of an existing streets that does not create additional automobile lanes. Additionally, this action is categorically excluded from NEPA 23 CFR 771.115(c)(26) for roadway rehabilitation.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 –Summary of Bids
CONTACT
Danny Chen, Associate Engineer, HYPERLINK "mailto:[email protected]" [email protected], (707) 543-3911 Lisa Welsh, Acting Supervising Engineer, HYPERLINK "mailto:[email protected]" [email protected], (707) 543-3909 CONTRACT AWARD – SANTA ROSA PAVEMENT REHABILITATION OF VARIOUS STREET PAGE PAGE 2 OF NUMPAGES 3