RESOLUTION NO. RES-2022-218
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA WAIVING COMPETITIVE BIDDING, APPROVING PURCHASE OF AN INSTRON DX300 COMPRESSION MACHINE FROM ILLINOIS TOOL WORKS INC WHEREAS, The City of Santa Rosa Transportation and Public Works Department – Materials Engineering Laboratory has determined the need for replacement of its aged compression machine to ensure continued compliance with the City of Santa Rosa Quality Assurance Program requirements; and mutual participation and sharing of operational and maintenance information with the Caltrans Reference Sample Program and Independent Assurances Testing with the Sonoma County Laboratory; and WHEREAS, Instron quote for a Instron DX300 Compression Testing machine, including system installation and integration, onsite software integration, instruction for advanced features and optional module, system warranty services, and tax and shipping not to exceed the amount of $112,831; and WHEREAS, funds are to be appropriated from JL 54016, which was increased as part of the 2022-2023 CIP Budget for the purpose of materials laboratory equipment replacement; and WHEREAS, Section 3-08.100(D) of the Santa Rosa City Code provides that purchases of supplies, material, equipment and services may be made without recourse to competitive bidding requirements where the source of supply, necessary restrictions in specifications, necessary standardization, quality considerations, or other valid reasons for waiving competition appears; and WHEREAS, Council is the award authority for a purchase with a not to exceed amount of $112,831 and must approve the waiver of competitive bidding.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa waives competitive bidding pursuant to Section 3-08.100(D) of the Santa Rosa City Code. / / /
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BE IT FURTHER RESOLVED that Council approves the purchase of Instron DX300 Compression Testing system from Illinois Tool Works Inc, Glenview, Illinois, in an amount not to exceed $112,831, as described in Exhibit A attached to this resolution and made a part of herein.
IN COUNCIL DULY PASSED this 1st day of November, 2022.
AYES: (6) Mayor C. Rogers, Vice Mayor Alvarez, Council Members Fleming, MacDonald, N. Rogers, Schwedhelm
NOES: (0)
ABSENT: (1) Council Member Sawyer
ABSTAIN: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A - Instron Quote
Reso. No. RES-2022-218
Resolution.docx