RESOLUTION NO. RES-2022-216
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A COOPERATIVE PROCUREMENT PURCHASE WITH CALIFORNIA DEPARTMENT OF GENERAL SERVICES STATEWIDE CONTRACT FOR FLEET VEHICLES AND APPROVING A PURCHASE ORDER FOR SIX 2023 TOYOTA SIENNA HYBRID MINIVANS TO FREEWAY TOYOTA, HANFORD, CALIFORNIA IN AN AMOUNT NOT TO EXCEED $225,753.61 WHEREAS, the City of Santa Rosa Transportation and Public Work Department submitted a request to purchase six 2023 Toyota Sienna Hybrid Minivans under the California Department of General Service (DGS) Statewide Contract for Fleet Vehicles 1-22-23-23A-1; and WHEREAS, TPW Fleet Services learned through market research that local vendors did not have facility to provide firm pricing or availability on this body style vehicle due to the reduced allocations from manufacturers and the increasing backlog of retail orders to the general public; and WHEREAS, TPW Fleet Services found the DGS Contract 1-22-23-23A-1 with pricing and availability on multiple products that meet the minimum required vehicle specification; and WHEREAS, the Toyota Sienna Hybrid minivan is the only hybrid product option that is the least expensive through the DGS contract; and WHEREAS, these vehicles will replace six existing fleet assets under the Fleet Replacement fund 300106; and WHEREAS, Santa Rosa City Code 3-08.160 allows for utilization of purchase agreement maintained by the State, County, and other public agencies when advantageous to the City.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves the use of the DGS Statewide Contract for Fleet Vehicles 1-22-23-23A-1 for the purchase of six Toyota Sienna Hybrid Minivans in the amount of $225,753.61. / / /
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BE IT FURTHER RESOLVED that the Council authorizes the Purchasing Agent to issue a Purchase Order with City PO Terms and Conditions for the purchase of six 2023 Toyota Sienna Hybrid Minivan vehicles to Freeway Toyota, Hanford, California, in an amount not to exceed $225,753.61, as set forth in the quote attached to this resolution as Exhibit A and made a part of herein.
IN COUNCIL DULY PASSED this 1st day of November, 2022.
AYES: (6) Mayor C. Rogers, Vice Mayor Alvarez, Council Members Fleming, MacDonald, N. Rogers, Schwedhelm
NOES: (0)
ABSENT: (1) Council Member Sawyer
ABSTAIN: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A – Quote from Freeway Toyota
Reso. No. RES-2022-216
Resolution Template.doc