Agenda Item #12.1
For Council Meeting of: November 15, 2022
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: JEREMY GUNDY, DEPUTY DIRECTOR
TRANSPORTATION AND PUBLIC WORK
BRANDALYN TRAMEL, PURCHASING AGENT
AUTHOR, JENNIFER MYLES, SENIOR BUYER
FINANCE DEPARTMENT
SUBJECT: APPROVAL OF THIRD AMENDMENT TO GENERAL SERVICE AGREEMENT NUMBER F002035 – ONE YEAR EXTENSION AND INCREASE IN COMPENSATION WITH BRIGHTVIEW LANDSCAPE SERVICES, INC. DBA SIGNATURE COAST HOLDINGS, LLC AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Transportation and Public Work and Finance Departments that the Council, by resolution, approve a Third Amendment to General Service Agreement Number F002035 with BrightView Landscape Services, Inc. dba Signature Coast Holdings, LLC, Napa, CA for a one-year extension and increase in compensation to for citywide landscape services in the amount of $1,179,982.08, for a cumulative not to exceed value of $4,465,080.08.
EXECUTIVE SUMMARY
The current General Service Agreement F002035 expires on November 19, 2022. The original award approved by Council was for a three-year period with two one-year renewal options. This is the first request for extension.
BACKGROUND
Landscape services are provided to all City parks, median and frontages, and to various building and parks landscaped areas such as but not limited to: Various City Parks, City Hall, MSCS, MSCN, Fire Station 2, and Luther Burbank Home and Gardens. Landscape maintenance services for parks include mowing, edging and blowing around the grass areas.
On March 12, 2019, Request for Proposal (RFP) 19-08 for landscape services closed. Since the cost of the original proposal exceeded the budgetary estimate for all services identified in the scope of work, and questions remaining regarding weed control options IPM vs Organic, it was determined that initial award approved would only include a “blow and go” service only, not including weed control methods for parks, civic sites, and roadway landscapes.
PRIOR CITY COUNCIL REVIEW
September 24, 2019, Study Session
October 1, 2019, Award of General Service Agreement F002035
ANALYSIS
On September 15, 2022, BrightView Landscape Services, Inc. dba Signature Coast Holdings, LLC submitted a one-year extension proposal with an 8% increase in contract price. CPI for All Urban Consumers CUURS49BSA0 Not Seasonally Adjusted for San Francisco-Oakland-Hayward, CA for the period of December 2019 through June 2022 show a 11.29% increase, plus the increase in cost of fuel and DIR Labor requirements, staff deems the proposal for one year extension is fair and reasonable.
This extension is a continuance of the same “blow and go” service as initially awarded.
FISCAL IMPACT
The source of funds is under various Fiscal Year 2022-23 General Ledger operational account numbers and subsequent Fiscal Years as a normal operating expense approved by Council. The 8% increase difference in cost will be funded through Parks Field Services operational account 100510, no additional appropriations are required.
ENVIRONMENTAL IMPACT
The Council finds that the proposed action is exempt from the provisions of the California Environmental Quality Act (CEQA) under section 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and that no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable
NOTIFICATION
Not applicable
ATTACHMENTS
Resolution / Exhibit A -Third Amendment to General Services Agreement Number F002035
CONTACT
Jeremy Gundy, [email protected], 707-543-3883
Brandalyn Tramel, [email protected], 707-543-3706
Jennifer Myles, [email protected], 707-543-3709
APPROVAL OF THIRD AMENDMENT TO GENERAL SERVICE AGREEMENT F002035 – ONE YEAR EXTENSION AND INCREASE IN COMPENSATION PAGE 3 OF 3