Agenda Item #12.2
For Council Meeting of: November 15, 2022
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: CHAD HEDGE, PARKING MANAGER, FINANCE,
ALAN ALTON, CHIEF FINANCIAL OFFICER, FINANCE
BRANDALYN TRAMEL, PURCHASING AGENT, FINANCE
SUBJECT: APPROVAL OF PUBLIC WORKS CONTRACT WITH KONE INC. FOR MODERNIZATION OF THE ELEVATORS IN GARAGE 12 LOCATED AT 555 1ST STREET AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Finance Department that the Council, by resolution, award Contract Number C02188 to Kone Inc., Moline, Illinois, for the modernization of the elevators in Garage 12 located at 555 1st Street in the amount of $930,000 with a contingency of $60,000.
EXECUTIVE SUMMARY
The City of Santa Rosa has a requirement to modernize the elevators in Garage 12, located at 555 1st Street. This Federally mandated repair must be completed to maintain compliance for both elevators located in the garage.
BACKGROUND
The City has an agreement with Kone Inc. to maintain, inspect, and repair elevators on City property. This agreement includes ensuring the City stays in compliance with State/Federal Guidelines that are enforced by the California Department of Industrial Relations.
The elevators in Garage 12, located at 555 1st Street need modernization repairs. These repairs are not safety related however, they are required to be completed by the Department of Industrial Relations. Kone Inc. have maintained the elevators for the City since 2015, and the repairs will be coordinated by a Project Manager and Site Engineer who will be provided by Kone Inc. as part of the proposal. Kone Inc. will ensure the City’s elevators meet State/ Federal requirements and continue to provide the City with assistance in maintaining compliance.
PRIOR CITY COUNCIL REVIEW
Not applicable.
ANALYSIS
The elevators require a modernization in order to maintain compliance with the Department of Industrial Relations. There are two elevators in Garage 12, located at 555 1st Street. and the work will be completed in stages to ensure one elevator will remain in service for the public. The traffic control and staging of equipment and materials will be coordinated through City Parking staff and any disruptions to garage availability will be communicated to the patrons in advance.
FISCAL IMPACT
Funds for this expense are included in the Fiscal Year 2022-23 adopted budget under Project Key 45207. As a regular operating expenditure, the ongoing compliance services will be in subsequent years budget proposal (as they have been since 2015).
ENVIRONMENTAL IMPACT
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not Applicable.
NOTIFICATION
Not Applicable.
ATTACHMENTS
Resolution/Exhibit A
CONTACT
Chad Hedge, 707-543-3464, [email protected].
Brandalyn Tramel, 707-543-3706, [email protected].
APPROVAL OF PUBLIC WORKS CONTRACT WITH KONE INC. FOR MODERNIZATION OF THE ELEVATORS IN GARAGE 12 LOCATED AT 555 1ST ST PAGE 2 OF 3