Agenda Item #12.2
For Council Meeting of: December 6, 2022
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: ZAC BRAND, FLEET SERVICES SUPERINTENDENT, TRANSPORTATION AND PUBLIC WORKS
BRANDALYN TRAMEL, PURCHASING AGENT, FINANCE DEPARTMENT
JENNIFER MYLES, SENIOR BUYER, FINANCE DEPARTMENT
SUBJECT: SOLE MANUFACTURER BID AWARD AND PURCHASE ORDER OF FOUR (4) NEW CUMMINS ISB6.7 DIESEL ENGINES TO CUMMINS INC. DBA CUMMINS SALES AND SERVICE AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve a sole manufacturer bid award under Invitation for Bid (IFB) 22-42, and issuance of purchase order for four (4) Cummins ISB6.7 Diesel Engines to Cummins Inc. dba Cummins Sales and Service, San Leandro, California in an amount not to exceed $149,748.36.
EXECUTIVE SUMMARY
On October 5, 2022, Purchasing received a sole manufacturer purchase requisition R160876 to issue a bid solicitation for the purchase of four Cummins ISB6.7 Diesel engines. IFB 22-42 was posted on Planet Bids on October 6, 2022 and closed on October 27, 2022. Although there are five potential distributors, Cummins Inc. dba Cummins Sales and Service (Cummins), San Leandro, California was the only response to this solicitation. The not-to-exceed amount for the four (4) Cummins ISB6.7 Diesel Engines is $149,748.36.
BACKGROUND
The diesel fueled engines in the City’s 2011 model year diesel/hybrid fueled transit coaches must be replaced at 185,000 miles intervals as per California Air Resource Board executive order A-021-0551. These replacement engines must be Cummins manufacture and certified by Cummins Inc. to conform to all applicable California emission regulations. Installation of the replacement engines will be performed by City maintenance staff.
The Transit bus list for replacement engines are fixed asset numbers #24114, 24115, 24116, and 24119.
PRIOR CITY COUNCIL REVIEW
Not Applicable
ANALYSIS
On October 28, 2022, IFB 22-42 for Cummins ISB6.7 Diesel Engines was opened by Purchasing. Of the two hundred and nineteen (219) vendors notified, only 6 prospective bidders were identified. Only one response from Cummins Inc was received. Cummins Inc is the manufacture for the engines required for replacement in the transit buses. Cummins was the only response to this solicitation. The not-to-exceed amount for the four (4) Cummins ISB6.7 Diesel Engines is $149,748.36.
FISCAL IMPACT
Funds for this operational expense have been allocated in the FY 2022/23 budget under the Transportation and Public Works E & R Parts operational account 300109-5341 and distributed to the Transit Capital Expense project 45159 though the Fleet Maintenance Program. Approval of this action does not have a fiscal impact on the General Fund.
ENVIRONMENTAL IMPACT
This action is exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not Applicable
NOTIFICATION
Not Applicable
ATTACHMENTS
Resolution
CONTACT
Zac Brand, [email protected], 707-543-3717
Brandalyn Tramel, [email protected], 707-543-3706
Jennifer Myles, [email protected], 707-543-3702
SOLE MANUFACTURER BID AWARD AND PURCHASE ORDER OF FOUR (4) NEW CUMMINS ISB6.7 DIESEL ENGINES TO CUMMINS INC. DBA CUMMINS SALES AND SERVICE PAGE 3 OF 3