City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
JANUARY 10, 2023
3:00 P.M. - STUDY SESSION (HYBRID VIA IN-PERSON AND ZOOM) 4:00 P.M. - REGULAR SESSION (HYBRID VIA IN-PERSON AND ZOOM) PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE OBSERVED), VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/86876779687, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 868 7677 9687
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW.
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,
AT&T U-VERSE CHANNEL 99, AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting via Zoom, In-Person from Council Chamber, or submitted in advance by 5:00 pm, the Monday before the City Council Meeting via e-mail at [email protected], or recorded voice message at 707-543-3005.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JANUARY 10, 2023City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by signing up with the Administrator in Council Chamber (in lieu of Speaker Card), by accessing the meeting through the Zoom link, or by dial-in at the time an Agenda Item is discussed during the City Council Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advanced Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., Monday, January 9. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment.
Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-3005 by 5:00 p.m., Monday, January 9.
State your name, the Agenda Item Number(s) on which you wish to comment, Regular Meeting Agenda and Summary Report
City of Santa Rosa
JANUARY 10, 2023City Council
and your comment. PLEASE DO NOT LEAVE YOUR PHONE NUMBER OR
PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.
E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access. Recorded voice message public comments will be played during the meeting at the time the item is heard.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item
17. 3:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3. STUDY SESSION
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
3.1 STUDY SESSION - SEED COLLABORATIVE EQUITY PLAN
This Study Session will provide an update on the City-wide diversity, equity, inclusion and belonging (DEIB) strategy, facilitated by SEED Collaborative, and presentations of the three Equity Plan deliverables and discuss the next steps in continuing to uplift DEIB across the City.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JANUARY 10, 2023City Council
Staff Report
Attachment 1 - City-wide Equity Plan
Attachment 2 - Fire Department Diversity in Recruitment Strategy Plan Attachment 3 - Equitable Policing Plan
Presentation
Presentation (Uploaded 1-10-2023)
Attachments:
4:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS - NONE.
6. PROCLAMATIONS/PRESENTATIONS
6.1 PROCLAMATION - REDWOOD EMPIRE CHINESE ASSOCIATION
ProclamationAttachments:
7. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JANUARY 10, 2023City Council
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Sonoma County Continuum of Care (CoC)
10.1.10 Renewal Enterprise District (RED)
10.1.11 Public Safety Subcommittee
10.1.12 Other
11. APPROVAL OF MINUTES
11.1 October 25, 2022, Regular Meeting.
Draft MinutesAttachments:
11.2 November 1, 2022, Regular Meeting.
Draft MinutesAttachments:
12. CONSENT ITEMS
12.1 RESOLUTION - MAKING REQUIRED MONTHLY FINDINGS AND
AUTHORIZING THE CONTINUED USE OF TELECONFERENCING
FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JANUARY 10, 2023City Council
CITY’S BOARDS, COMMISSIONS, AND COMMITTEES PURSUANT
TO ASSEMBLY BILL 361
RECOMMENDATION: It is recommended by the City Attorney that the Council, by resolution, make required monthly findings and authorize the continued use of teleconferencing for public meetings of the City Council and all the City’s boards, commissions, and committees pursuant to Assembly Bill 361.
ResolutionAttachments:
12.2 RESOLUTION - APPROPRIATION OF FUNDS FROM NATIONAL
OPIOID SETTLEMENT
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, authorize the Chief Financial Officer to appropriate the funds from the National Opioid Settlement fund to the Opioid Settlement Fund project keys, to provide an opioid related wellness program, training, and equipment.
Staff Report
Attachment 1 - Allowable Uses for Settlement Funds
Resolution
Attachments:
12.3 RESOLUTION - APPROVAL OF AND AUTHORITY TO ISSUE
DESIGN-BUILD REQUEST FOR PROPOSALS FOR HEARN
COMMUNITY HUB AND APPROVAL OF PROFESSIONAL SERVICES
AGREEMENT
RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Fire Department that the Council, by resolution: 1) approve the use of the Design-Build procurement method as in the best interest of the City; 2) authorize issuance of a Design-Build Request for Proposals for the Hearn Community Hub project; and 3) approve a Professional Services Agreement with Group 4 Architecture Research + Planning, Inc. of South San Francisco, California, to provide preliminary architectural/engineering design and Design-Build bridging documents not to exceed the amount of $1,957,454.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JANUARY 10, 2023City Council
Staff Report
Resolution
Exhibit A - Professional Services Agreement
Attachments:
12.4 RESOLUTION - APPROVAL OF SECOND AMENDMENT TO
PURCHASE ORDER 163584 - ONE YEAR EXTENSION WITH A 5%
RATE INCREASE AND INCREASE IN COMPENSATION WITH
PESTMASTER SERVICES, L.P.
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve a second amendment to Purchase Order 163584 with Pestmaster Services, L.P., a Delaware Limited Partnership registered to do business in California with principal offices located in Cudahy, California for a one-year extension with a 5% rate increase and increase in compensation in the amount of $40,000, for a cumulative amount not to exceed $112,000.
Staff Report
Resolution
Exhibit A - Cost Proposal
Attachments:
12.5 RESOLUTION - FIFTH AMENDMENT TO AGREEMENT NUMBER
F001005 PASSPORT LABS, INC. A DELAWARE CORPORATION
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Fifth Amendment to Agreement Number F001005 with Passport Labs, Inc., a Delaware Corporation, increasing compensation by $50,000 for an amount not to exceed $150,000.
Staff Report
Resolution
Exhibit A
Attachments:
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each Regular Meeting Agenda and Summary Report
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JANUARY 10, 2023City Council
speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17.
Voice message public comments received for non-agenda items may be played under Agenda Item 13 or at Item 17. Recorded public comments are limited to three minutes to mirror in-person meeting protocols.
14. REPORT ITEMS
14.1 REPORT - ANNUAL REPORT OF THE COMMUNITY WILDFIRE
PROTECTION PLAN, A WILDFIRE ANNEX TO THE LOCAL HAZARD
MITIGATION PLAN
BACKGROUND: The Disaster Mitigation Act of 2000 requires that State and local governments develop and adopt a LHMP to be eligible to receive federal grants pertaining to disaster preparedness.
In December 2017, an application to develop a CWPP intended to be an annex to the LHMP, specific to the Wildfire section of the currently adopted plan was developed. The application was reviewed by State and Federal officials and funding was awarded in June 2018. In December 2018, the RFP process was opened to solicit applicants to provide proposals for the development of the CWPP. Geo Elements, LLC was selected based on their prior fire service experience in developing CWPP’s, Wildland Fire Behavior Analysis, Community Wildfire Hazard Risk Assessments, Wildland Fire and Fuels Mitigation Strategy Development, Development of Cooperative Fire Protection Agreements at the State and local levels, Fire Management Planning, Fire Behavior Modeling GIS - Geospatial Analysis and Cartography and the cost to provide services. Geo Elements, LLC has provided projects for the communities of Montecito Fire Protection District, CA; Goleta Valley/San Marcos Pass Mountain Communities, Santa Barbara County, CA; California State Office, Bureau of Land Management, Dunsmuir, CA; City of La Verne, CA; City of Goleta; Santa Monica Mountain Communities, plus numerous other Federal, State and local projects.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JANUARY 10, 2023City Council
On August 25, 2020, City Council accepted and approved the Community Wildfire Protection Plan as presented. The plan serves as a five-year road map to work to mitigate the risk of wildfires through the course of nine objectives and 46 actionable items.
The first of five annual CWPP reports was provided in August 2021.
The second annual report was delayed until January 2022 to allow for the new City Council to be seated.
RECOMMENDATION: It is recommended by the Fire Department that the Council, by motion, accept the second annual report for the Community Wildfire Protection Plan, a Wildfire Annex to the Local Hazard Mitigation Plan in compliance with the Healthy Forests Restoration Act.
Staff Report
Attachment 1 - 2022 CWPP Report
Attachment 2 - Community Wildfire Protection Plan
Presentation
Presentation (Uploaded 1-10-2023)
Attachments:
15. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
15.1 PUBLIC HEARING - TEFRA PUBLIC HEARING AND ISSUANCE OF
BONDS BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY IN
AN AGGREGATE AMOUNT NOT TO EXCEED $465 MILLION FOR
AURORA SANTA ROSA HOSPITAL, A MENTAL HEALTH FACILITY -
LOCATED AT 1265 THROUGH 1287 FULTON ROAD AND 2598
GUERNEVILLE ROAD
BACKGROUND: The issuance of tax exempt, private activity bonds must be approved by the jurisdiction where the project is located following a public hearing. QCF/I, Inc., a 501(c)(3), a nonprofit healthcare organization (“Borrower”) has selected the California Municipal Finance Authority (“CMFA”), a joint-powers authority of which the City is an additional member, to be the issuer of revenue bonds for Aurora Santa Rosa Hospital, a mental health facility, located at 1265 Regular Meeting Agenda and Summary Report
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JANUARY 10, 2023City Council
through 1287 Fulton Road and 2598 Guerneville Road (the “Project”), in an aggregate amount not to exceed $465 million, and has requested that the City Council conduct a public hearing in accordance with the Tax Equity and Fiscal Responsibility Act of 1982 (“TEFRA”). A public hearing is required to provide a reasonable opportunity for interested individuals to express their views, orally or in writing, on the proposed issue of bonds and the location and nature of the proposed project to be financed. All financial obligations of the bond issuance are the responsibility of the Borrower, not the City of Santa Rosa.
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council: (1) conduct a public hearing under the requirements of the Tax Equity and Fiscal Responsibility Act of 1982 and the Internal Revenue Code of 1986, as amended; and 2) by resolution, approve the issuance of tax exempt 501(c)(3) revenue bonds by the California Municipal Finance Authority in an aggregate amount not to exceed $465 million to finance the acquisition, construction, renovation and equipping of the Aurora Santa Rosa Hospital, a mental health facility, located at 1265 through 1287 Fulton Road and 2598 Guerneville Road, Santa Rosa.
Staff Report
Attachment 1 - Site Photo and Aerial
Attachment 2 - Request for TEFRA Public Hearing
Resolution
Presentation
Public Hearing Notice
Attachments:
15.2 PUBLIC HEARING - PUBLIC HEARING ON FISCAL YEAR 2023/24
BUDGET PRIORITIES
BACKGROUND: The City Charter, Section 28(a), states that “…not later than March 31st of each year and prior to any annual goal setting meeting held by the Council, the Council shall hold a public hearing seeking oral and written comment from the public on budget priorities for the upcoming fiscal year.”
Public input is an important component to the preparation of the budget.
This public hearing also provides information to the City Council as they Regular Meeting Agenda and Summary Report
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JANUARY 10, 2023City Council
establish and refine their Council Goals. In addition to this public hearing, members of the public may provide comments or suggestions at any time on the City’s website.
RECOMMENDATION: It is recommended by the Finance Department, that the Council hold a public hearing on budget priorities and consider written and oral comments as part of future budget deliberations. No action is necessary.
Staff Report
Presentation
Public Hearing Notice
Attachments:
15.3 PUBLIC HEARING - BENNETT VALLEY GOLF COURSE FEES
BACKGROUND: The purpose of this Public Hearing is to provide an update regarding the proposed revised and eliminated fees for the Bennett Valley Golf Course (BVGC) Enterprise and for Council approval by resolution of the revised fees, effective immediately and for all remaining funds within the Capital Improvement fund be transferred to the operating fund. The Public Hearing provides citywide notification allowing members of the public to provide input as part of the City Council’s consideration of the fees.
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council hold a Public Hearing to increase golf fees and eliminate the existing Capital Improvement fees, and by resolution: 1) approve revised Bennett Valley Golf Course Fees to be effective January 11, 2023 to supersede and replace the Bennett Valley Golf Course Fees and requirements set forth in Resolution No.
RES-2017-090, which includes an increase in some fees and elimination of other fees for the Bennett Valley Golf Course; and 2) authorize the transfer of the remaining balance from the BVGC Capital Improvement Fund 1662 to the BVGC Operations Fund 1661.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JANUARY 10, 2023City Council
Staff Report
Attachment 1 – Resolution RES-2017-090
Resolution
Exhibit A – Proposed BVGC Fees
Public Hearing Notice
Presentation
Late Correspondence (Uploaded 01-10-2023)
Attachments:
16. WRITTEN COMMUNICATIONS
16.1 FEDERAL LEGISLATIVE UPDATE
· Support for S. 3092 (Padilla) -- FEMA Improvement, Reform and Efficiency Act of 2022. Provided for information.
· Support for H.R. 2573 (DelBene) -- Affordable Housing Credit Improvement Act of 2021. Provided for information.
Legislative Memo
Letter to President Biden re: FIRE Act
Text of the Fire Act S. 3092
Letter to Congressman Mike Thompson
Letter to Congressman Jared Huffman
Text of H.R. 2573
Attachments:
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 13. Each speaker will be allowed three minutes.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
20. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JANUARY 10, 2023City Council
20.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full version of the Open Government Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.