RESOLUTION NO. RES-2023-013
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AWARDING DESIGN-BUILD CONTRACT FOR THE FIRE STATION 5 RESILIENCY AND RELOCATION PROJECT; APPROVING A 20% CONTRACT CONTINGENCY FOR A TOTAL CONTRACT AMOUNT OF $18,290,103.60; AND AUTHORIZING BUDGET AMENDMENTS AND APPROPRIATIONS FROM THE GENERAL FUND RESERVES AND COMMUNITY DEVELOPMENT BLOCK GRANT- MITIGATION FEDERAL GRANT FUNDS WHEREAS, Fire Station 5, formerly located at 2201 Newgate Court, was destroyed in the 2017 Tubbs Fire; and WHEREAS, on February 15, 2022, Council approved the acquisition of an approximately 2.11-acre portion of 1400 Fountaingrove Parkway to relocate and rebuild a larger Fire Station 5 allowing for upstaffing and improving service to the community; and WHEREAS, the Mitigation Monitoring and Reporting Program for the project was adopted by the Council and incorporated into the Design-Build contract documents; and WHEREAS, On August 31, 2021, the Council approved use of the Design-Build procurement method as in the best interest of the City and authorized issuance of a Design-Build Request for Proposals; and WHEREAS, a Selection Committee, comprised of five (5) members, was formed to review, score and rank Statements of Qualifications and Proposals received from Design-Builders; and WHEREAS, on June 2, 2022, staff released the Design-Build Request for Qualifications and in response received five Statements of Qualifications; and WHEREAS, the Selection Committee recommended all five Design-Builders be invited to submit proposals in response to the Request for Proposals; and WHEREAS, the Request for Proposals was released on September 8, 2022, to the five pre-qualified Design-Builders and on November 8, 2022, the City received five proposals; and WHEREAS, the Selection Committee reviewed, scored and ranked proposals and interviewed the top two Design-Builders; and WHEREAS, based on their proposal, the Selection Committee found Wright Contracting LLC of Santa Rosa, CA will provide the best value and meet the interests of the City and objectives of the project; and WHEREAS, pursuant to Santa Rosa City Code section 3-60.120(E), award shall be made by the award authority to the design-build entity whose proposal is judged as providing the best value to the City while meeting the objectives of the design-build public works project; and WHEREAS, the City applied for a Community Development Block Grant – Mitigation (CDBG-MIT) federal funding through the State of California Department of Housing and Community Development (HCD) to aid in the rebuild of Fire Station 5; and WHEREAS, in October 2022, the City and HCD signed the Notice to Proceed for the CDBG-MIT grant, authorizing the City to begin eligible expenditures against the $16,939,076 authorized for the project; and WHEREAS, the City received insurance proceeds as a result of the Newgate Court Fire Station 5 destroyed in the 2017 Tubbs fire.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa awards Design-Build Contract No. C02184, Fire Station 5 Resiliency and Relocation project, in the amount of $15,241,753 using the City’s standard Design Build Contract and subject to approval as to form by the City Attorney to the best value Design-Build entity, Wright Contracting LLC of Santa Rosa, CA, approve a 20% contract contingency, for a total contract amount of $18,290,103.60.
BE IT FURTHER RESOLVED that the Council amend the FY 2022-23 budget to 1) increase appropriations from the General Fund reserves in the amount of $2,832,504 to JL 05018, and 2) increase appropriations in the amount of $16,939,076 from Community Development Block Grant-Mitigation federal grant funds to JL 05117 and increase federal grant revenue estimates by $16,939,076.
IN COUNCIL DULY PASSED this 24th day of January, 2023.
AYES: (7) Mayor N. Rogers, Vice Mayor MacDonald, Council Members Alvarez, Fleming, Okrepkie, C. Rogers, Stapp
NOES: (0)
ABSENT: (0)
ABSTAIN: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
Assistant City Attorney
Reso. No. RES-2023-013
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