Agenda Item #14.4
For Council Meeting of: January 24, 2023
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: AMY REEVE, DIRECTOR OF HUMAN RESOURCES
HUMAN RESOURCES DEPARTMENT
SUE GALLAGHER, CITY ATTORNEY
CITY ATTORNEY’S OFFICE
SUBJECT: RESOLUTION MAKING REQUIRED FINDINGS AND APPROVING THE HIRING OF JEFFREY BERK, RETIRED ANNUITANT, AS AN EXTRA HELP TEMPORARY EMPLOYEE TO SERVE AS PART-TIME ACTING CHIEF ASSISTANT CITY ATTORNEY FOR A PERIOD OF LIMITED DURATION AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the City Attorney’s Office and Human Resources Department that the Council, by resolution: 1) approve Jeffrey Berk to be hired as an Extra Help Temporary Employee to the position of part-time Acting Chief Assistant City Attorney for a limited period from January 30, 2023 through July 30, 2023, or until the permanent full-time position is filled, whichever is sooner; and 2) amend the City’s Classification and Salary Plan to add the temporary classification of Extra-Help Chief Assistant City Attorney with an hourly salary of $101.46.
EXECUTIVE SUMMARY
Jeffrey Berk retired from his position as Chief Assistant City Attorney as of January 3, 2023. The City is currently conducting an open recruitment for his replacement. It is anticipated that the recruitment could take four to six months. There are critical issues and projects pending which will need to be addressed while the recruitment for a permanent replacement is underway. Mr. Berk has the specialized knowledge and skills to address those critical issues and projects. Existing staff resources are not otherwise sufficient to undertake that work. To ensure a smooth transition and uninterrupted City operations, it is recommended that Mr. Berk return as an Extra-Help Temporary Employee to serve in the position of part-time Acting Chief Assistant City Attorney pursuant to the provisions of Government Code sections 7522.56, 21221(h), and 21224. In particular, Government Code section 21221(h) permits the hiring of a CalPERS retired annuitant to a vacant position while a recruitment for a permanent placement is underway and Government Code section 21224 permits the hiring of a CalPERS retired annuitant when specialized skills are needed in performing work of limited duration. The appointment will also be made in compliance with the City’s Extra Help Temporary Employee policy.
During his employment as Acting Chief Assistant City Attorney, it is recommended that Mr. Berk receive compensation at the rate of $101.46 per hour with no other benefit, incentive, compensation in lieu of benefit, or other form of compensation paid. Staff recommends that the City’s Salary Plan and Schedule be amended to add the temporary classification of Extra-Help Acting Chief Assistant City Attorney at a rate of pay equaling the maximum hourly rate of an Assistant Chief Assistant City Attorney, which is currently $101.46.
BACKGROUND
Jeffrey Berk retired from the City on January 3, 2023, as Chief Assistant City Attorney. A recruitment for Mr. Berk’s replacement is currently ongoing and it is anticipated to take between four to six months to fill the position.
PRIOR CITY COUNCIL REVIEW
None.
ANALYSIS
The Chief Assistant City Attorney is hired by and serves under the direction of the City Attorney. The Chief Assistant City Attorney assists in the management of the department, provides professional legal services to all City departments, to the Council and various Boards and Commissions. The position also provides direction and counsel regarding labor and employment matters and represents the City in administrative and judicial proceedings. The Chief Assistant City Attorney position is critical for the continued operations of the City Attorney’s Office.
As has been noted previously, the recruitment and hiring process for this position is likely to take four to six months from the time it is initiated. Government Code section 21221(h) allows the City to appoint a CalPERS retired annuitant to a vacant position during the recruitment for a permanent appointment.
As a CalPERS retired annuitant, Mr. Berk is subject to limitations imposed by Government Code sections 7522.56, 21221(h), 21224 as well as other CalPERS rules and regulations. These limitations include:
The appointment must be of limited duration.
The appointment must have a beginning date and an end date.
The retiree shall not work more than 960 hours each fiscal year for CalPERS employers, except as otherwise provided by Gubernatorial emergency declaration.
Compensation shall not exceed the maximum monthly base salary paid to other employees performing comparable dues divided by 173.333 to equal an hourly rate.
The retiree shall not receive any benefit, incentive, compensation in lieu of benefits or other form of compensation in addition to the hourly pay rate.
In addition, pursuant to Government Code section 7522.56(f)(1), the retiree shall not be eligible to begin work for a period of 180 days following the date of retirement unless the employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position within that initial period. The findings must be made by the employer’s governing body as a regular report item in a public meeting.
In the Acting Chief Assistant City Attorney position, Mr. Berk will meet all of the above requirements. He will have a defined term not to exceed six months, beginning at the end of January. He will not be permitted to exceed 960 hours in the fiscal year. He will receive compensation at the rate of $101.46 per hour, equal to the current maximum hourly rate of a Chief Assistant City Attorney as calculated above. The current salary for Chief Assistant City Attorney is $168,890-$211,033. No other benefit, incentive, compensation in lieu of benefit, or other form of compensation will be provided.
By this item, staff requests that the Council make the findings required by Government Code section 7522.56(f)(1) to allow Mr. Berk to begin his work on January 30, 2023.
City Regulations: Appointment as Extra Help Temporary Employee – Acting Chief Assistant City Attorney The City uses Temporary Employees, specifically Extra Help employees, to relieve or augment regular staff on a continuous basis for a period not to exceed six (6) months without a substantial break in service. Examples of the use of Extra Help employees include, but are not limited to: vacation, pregnancy and disability leave relief, and short term assignments to assist a department with a temporary increase in workload that is too great to be dealt with expeditiously by regular employees of the department.
Temporary employment is of a limited duration, is at-will and is not governed by the Personnel Rules and Regulations. The employee is not eligible for City benefits, does not hold a City Council budgeted position and is not considered a member of CalPERS, unless the employee works 1000 hours or more in a fiscal year or is a member of CalPERS from prior employment. Further limitations of hours to 960 hours per fiscal year are governed by CalPERS and, as noted above, apply to Mr. Berk as a CalPERS annuitant.
Due to the increased workload that would transfer to the City Attorney during the vacancy, it is recommended that Council authorize the hiring of Mr. Berk as an Extra Help Temporary Employee in the position of Acting Chief Assistant City Attorney for the period of January 30, 2023 through July 30, 2023.
Amendments to City Salary Plan and Schedule
Amendments to the City’s Salary Plan and Schedule require City Council approval. Staff recommends adding the temporary classification of Extra-Help Acting Chief Assistant City Attorney with an hourly salary of $101.46 to the City’s Salary Plan and Schedule.
FISCAL IMPACT
The total cost of this resolution will be absorbed within existing appropriations of the FY2022-23 budget and related salary savings during the recruitment process.
ENVIRONMENTAL IMPACT
The proposed action is exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and that no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Resolution
CONTACT
Amy Reeve, Director of Human Resources, [email protected], 707-543-3070.
RESOLUTION FOR APPROVAL OF JEFFREY BERK AS EXTRA HELP TEMPORARY EMPLOYEE TO SERVE AS ACTING CHIEF ASSISTANT CITY ATTORNEY PAGE 3 OF 3