City of Santa Rosa
Virtual Meeting - See Agenda
for Participation Information
CONTRACT REVIEW SUBCOMMITTEE
SPECIAL MEETING NOTICE AND AGENDA
JANUARY 25, 2023
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS MEETING VIA ZOOM WEBINAR. MEMBERS OF THE PUBLIC CAN
PARTICIPATE IN THE MEETING BY
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/89672077881
OR BY DIALING 1-877-853-5257,
THEN ENTERING WEBINAR ID: 896 7207 7881
THE MEETING WILL BE LIVE STREAMED AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public accessing the meeting through the Zoom link will be able to provide public comment on agenda items at the time an Agenda Item is discussed during the Contract Review Subcommittee Meeting.
Public Comment may also be submitted via e-mail at
[email protected] or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth below. If you have any questions regarding this meeting, please contact Dina Manis at [email protected].
2:30 P.M. (VIRTUAL MEETING)
1. CALL TO ORDER AND ROLL CALL
2. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address matters not listed on this agenda, but which are within the subject matter of the jurisdiction. The public may comment on agenda items when the item is called. Each speaker is allowed three minutes.
Live Public Comment: The public accessing the meeting through the Zoom link or dial-in will be able to provide public comment on agenda items at the time an agenda item is discussed during the Contract Review Subcommittee Special Meeting Notice and Agenda
City of Santa Rosa
JANUARY 25, 2023Contract Review Subcommittee
Meeting. Go to https://srcity.org/virtualparticipation for more information.
Advanced Public Comment may be submitted via e-mail or recorded voice message.
E-mail Public Comment: To submit an e-mailed public comment to the Contract Review Subcommittee, please send to: [email protected] by 8:00 a.m., Wednesday, January 25. Identify in the subject line of your e-mail the agenda item number(s) on which you wish to comment, provide your name in the body of the e-mail and your comment. These comments will be e-mailed to all Board Members, will be posted to the agenda documents on-line, and be made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-4224 by 8:00 a.m., Wednesday, January
25. State your name, the agenda item number(s) on which you wish to comment, and your comment. Recordings will be limited to 3 minutes.
Recorded comments may be played at the time that the agenda item is discussed during the Subcommittee Meeting.
3. NEW BUSINESS
3.1 COOPERATIVE AGREEMENT FOR THE TRANSFER OF RAW AND
PARTIALLY TREATED WELL WATER BETWEEN SONOMA COUNTY
WATER AGENCY AND THE CITY OF SANTA ROSA
This proposed agreement provides a mechanism to beneficially reuse raw and partially treated drinking water for agricultural irrigation while preventing this water from having to be discharged into the environment or trucked to a wastewater treatment plant. Drinking water wells require flushing to start up and could result in approximately three million gallons needing to be discharged to adequately flush the system at start up for each well. In addition to well flushing the wells could discharge filter backwash and other process water for operating the wells that can get discharged into the City’s system, though these sources of additional water would be subject to approval by the Regional Water Quality Control Board. Sonoma Water owns three separate well sites that are located near the City’s low pressure recycled water line and could provide up to ten million gallons of water a year into our system.
Special Meeting Notice and Agenda
City of Santa Rosa
JANUARY 25, 2023Contract Review Subcommittee
The Water Department recommends that the Contract Review Subcommittee recommend to the Board of Public Utilities approval of the Cooperative Agreement For The Transfer Of Raw And Partially Treated Well Water Between Sonoma County Water Agency And The City Of Santa Rosa.
Attachment 1 - Draft Agreement
Presentation (Uploaded 1-24-2023)
Attachments:
3.2 STORM DRAIN MASTER PLAN AWARD
The City of Santa Rosa has an aging storm drain infrastructure and will need to start investing in the system to help protect from localized flooding. This proposed Professional Services Agreement with Woodard and Curran will develop a Storm Drain Master Plan that will provide a detailed analysis of the City’s storm drain system, including modeling of the system to support drainage review for new projects, and help to build an asset registry and rank the replacement of the current infrastructure. This agreement would also identify costs associated with replacement of aging infrastructure and identify ongoing funding needs and options for meeting those funding needs.
The Water Department recommends that the Contract Review Subcommittee recommend to the Board of Public Utilities approval of the Storm Drain Master Plan contract award.
Attachment 1 - Agreement
Presentation (Uploaded 1-24-2023)
Attachments:
3.3 AMENDMENTS TO PROFESSIONAL SERVICES AGREEMENTS FOR
AMI ENHANCEMENTS WITH NORTH HARRIS
These proposed amendments will allow staff to work with the vendor to improve both the WaterSmart Portal, which provides customers near real time access to their water use data, and the Water Conservation Manager module of the AMI system, which provides water usage analytics and data, that the Water Use Efficiency Team uses to detect water waste, continuous use, water use violations and more.
The Water Department recommends that the Contract Review Special Meeting Notice and Agenda
City of Santa Rosa
JANUARY 25, 2023Contract Review Subcommittee
Subcommittee recommend to the Board of Public Utilities approval of the amendments to the professional services agreements with North Harris for AMI enhancements.
Attachment 1 - Draft 5th Amendment to F001225
Attachment 2 - F001225 Agree and Amends
Attachment 3 - Draft 3rd Amendment to F001232
Attachment 4 - F001232 Agree and Amends
Presentation (Uploaded 1-24-2023)
Attachments:
4. ADJOURNMENT
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings and programs are available by contacting the Secretary at (707) 543-3126 (TTY Relay at 711) 48hrs prior to meeting start. Meeting information can also be accessed via the internet at http://srcity.org.