RESOLUTION NO. RES-2023-038
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA RATIFYING PURCHASE ORDER 168451 FOR TEN FORD MACH-E BATTERY ELECTRIC VEHICLES TO 72 HOUR LLC, DBA NATIONAL AUTO FLEET GROUP, WATSONVILLE, CALIFORNIA, UNDER SOURCEWELL COOPERATIVE CONTRACT NUMBER 091521-NAF WHEREAS, the City of Santa Rosa Transportation and Public Work (TPW) Department submitted a request to purchase ten (10) 2023 Ford Mach-E battery electric vehicles (BEV) utilizing Sourcewell Cooperative Contract Number 091521-NAF; and WHEREAS, TPW Fleet Services learned through market research that local vendors did not have facility to provide firm pricing or availability on this body-style vehicle due to the reduced allocations from manufacturers and the increasing backlog of retail orders to the general public; and WHEREAS, TPW Fleet Services was notified that National Auto Fleet Group had secured an allocation for thirty-six (36) 2023 Ford Mach-E BEV and was making those vehicle orders available to Sourcewell members on a first-come, first-serve basis; and WHEREAS, the Purchasing Agent issued Purchase Order 168451 in order to secure a number of the limited vehicles; and WHEREAS, issuance of a purchase order allowed the City to be in line for these vehicles due to the first come, first serve allocation process issued by Ford, but does not commit the City to purchase the requested vehicles if the purchase order is not approved and ratified by Council; and WHEREAS, these vehicles will replace ten (10) existing fleet assets under the Fleet Replacement fund 300106; and WHEREAS, Santa Rosa City Code 3-08.160 allows for the utilization of cooperative purchasing agreements maintained by the State, County, and other public agencies when advantageous to the City.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves the cooperative purchase under Sourcewell Cooperative Contract Number 091521-NAF for the purchase of ten 2023 Ford Mach-E BEV in the amount of $544,688.40. / / /
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BE IT FURTHER RESOLVED that the Council ratifies Purchase Order 168451, previously issued, with City Purchase Order Terms and Conditions for the purchase of ten (10) 2023 Ford Mach-E BEV to 72 Hour LLC, dba National Auto Fleet Group, Watsonville, California in an amount not to exceed $544,688.40.
IN COUNCIL DULY PASSED this 28th day of February, 2023.
AYES: (7) Mayor N. Rogers, Vice Mayor MacDonald, Council Members Alvarez, Fleming, Okrepkie, C. Rogers, Stapp
NOES: (0)
ABSENT: (0)
ABSTAIN: (0)
ATTEST: _________________________ APPROVED: ______________________________ Deputy City Clerk Mayor APPROVED AS TO FORM: ________________________
City Attorney
Reso. No. RES-2023-038
Resolution Template.doc