Agenda Item #12.1
For Council Meeting of: April 11, 2023
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: ROBERT SPRINKLE, DEPUTY DIRECTOR TRAFFIC ENGINEERING
TRANSPORTATION AND PUBLIC WORKS
SUBJECT: CONTRACT AWARD – SANTA ROSA AVENUE CORRIDOR IMPROVEMENTS AGENDA ACTION: MOTION
RECOMMENDATION
It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C01620, Santa Rosa Avenue Corridor Improvements, in the amount of $2,179,030.68 to the lowest responsible bidder, Granite Construction Company of Watsonville, California, and approve a 15% contract contingency for a total contract not-to-exceed amount of $2,505,885.28.
EXECUTIVE SUMMARY
This motion will award a construction contract to Granite Construction Company, of Watsonville, California, in the amount of $2,179,030.68 and approve a 15% contract contingency, authorizing a total contract not-to-exceed amount of $2,505,885.28 for the Santa Rosa Avenue Corridor Improvements project.
BACKGROUND
This project will provide transportation improvements to Santa Rosa Avenue between Sonoma Avenue and Maple Avenue, including upgrading pedestrian facilities throughout the corridor, and closing gaps in the Class II bike lane network on Santa Rosa Avenue, while considering connectivity to Sonoma Avenue.
PRIOR CITY COUNCIL REVIEW
On October 9, 2007, the City Council approved Resolution 26950, adopting the Downtown Station Area Specific Plan, which required preparing a regulatory document for the Santa Rosa Avenue corridor as part of the implementation program for the Specific Plan.
On January 11, 2011, the City Council approved Resolution 27806, adopting the Santa Rosa Avenue Corridor Plan between Sonoma Avenue and Highway 12.
On January 11, 2011, the City Council approved Resolution 27805, approving and adopting a Mitigated Negative Declaration for the Santa Rosa Avenue Corridor Plan between Sonoma Avenue and Highway 12.
On April 7, 2020, the City Council approved Resolution RES-2020-047, adopting the approval from the Metropolitan Transportation Commission (MTC) to allocate $450,000 from Fiscal Year (FY) 2020-2021 Transportation Development Act (TDA) Article 3 funds, and authorizing the Director of Transportation and Public Works to file the application and other required documents to construct bicycle and pedestrian enhancements on Santa Rosa Avenue between Sonoma Avenue and Maple Avenue. An increase in appropriations for JL Key 17474 by $450,000 of TDA Article 3 funds for the project occurred as part of the FY 2020-2021 Capital Improvements Projects budget process.
On October 11, 2022, the City Council approved agenda item #12.2, recommending the rejection of all bids received because the lowest bid received was 97.87% over the engineer’s estimate, which exceeded available funding.
On March 28, 2023, the City Council approved the Measure M Cooperative Agreement Amendement with Sonoma County Transportation Authority (SCTA) and approved the appropriation of $343,000 of Measure M funding into JL17474, the Santa Rosa Avenue Corridor Plan, upon the SCTA Board’s approval of the agreement.
ANALYSIS
The project was advertised on December 20, 2022, and bids were received on January 31, 2023. A total of three (3) bids were received, ranging from $2,179,030.68 to $2,989,977.00. The low bid was 43.93% over the Engineer’s estimate.
2. The low bidder, Granite Construction Company, possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations.
3. The contract agreement has been reviewed and approved by the City Attorney.
4. Construction is anticipated to begin approximately May 2023. The length of the contract is 80 working days, concluding in the Fall of 2023.
5. The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
Funding for this project has been appropriated to JL 17474. The MTC approved allocation of $450,000 in TDA funds for FY20-21, the SCTA approved allocation of $343,000 in Measure M funds for FY22-23, and the remaining funds include a combination of Gas Tax, Capital Facilities Fees, and Utility Impact Fees which were previously appropriated for this project.
ENVIRONMENTAL IMPACT
The contract award is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines Section 15378. However, the construction authorized as a part of this contract award has been reviewed in compliance with the California Environmental Quality Act (CEQA) and an Initial Study/Mitigated Negative Declaration (IS/MND) was prepared and distributed for the required 30-day public review, which was circulated starting October 14, 2010. A public hearing on the IS/ MND was held on November 17, 2010.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
The Bicycle and Pedestrian Advisory Board support the project and requested that TDA 3 funds be allocated for this project.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 –Summary of Bids
PRESENTER
Deziré Perez Barbante, Assistant Engineer, [email protected] Lisa Welsh, Associate Civil Engineer, [email protected] Contract Award: C01620 Santa Rosa Avenue Corridor Improvements PAGE 2 OF 3