City of Santa Rosa
Utility Field Office
35 Stony Point Rd
Training Room M
CONTRACT REVIEW SUBCOMMITTEE
SPECIAL MEETING NOTICE AND AGENDA -
FINAL
APRIL 11, 2023
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON AT THE UTILITY FIELD OFFICE LOCATED AT 35 STONY POINT RD, CONFERENCE ROOM M, VIA ZOOM WEBINAR BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/83685219158, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 836 8521 9158.
The public accessing the meeting through the Zoom link will be able to provide public comment on agenda items at the time an Agenda Item is discussed during the Contract Review Subcommittee Meeting. Public Comment may also be submitted via e-mail at [email protected] or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth below. If you have any questions regarding this meeting, please contact Michelle Montoya at [email protected].
11:00 A.M. (VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
2. PUBLIC COMMENTS
This is the time when any person may address matters not listed on this agenda, but which are within the subject matter of the jurisdiction. The public may comment on agenda items when the item is called. Each speaker is allowed three minutes.
The public attending in person and via the Zoom link or dial-in will be able to provide public comment on items at the time an agenda item is discussed during the Water Conservation Subcommittee meeting.
Advance Public Comment may be submitted via e-mail or recorded voice message and must be submitted by 5:00 p.m., Monday, April 10, 2023.
Special Meeting Notice and Agenda
City of Santa Rosa
APRIL 11, 2023Contract Review Subcommittee - FINAL
E-mail Public Comment: Submit e-mail public comment to:
[email protected]. Identify in the subject line of your e-mail the agenda item number(s) on which you wish to comment, provide your name in the body of the e-mail and your comment. These comments will be e-mailed to all Committee Members, will be posted to the agenda documents on-line, and be made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707.543.4224. State your name, the agenda item number(s) on which you wish to comment, and your comment. Recordings will be limited to 3 minutes. Recorded comments may be played at the time that the agenda item is discussed during the Committee Meeting.
3. NEW BUSINESS
PROPOSED PROFESSIONAL SERVICES AGREEMENT (PSA) WITH
KATZ & ASSOCIATES FOR THE DEVELOPMENT AND
IMPLEMENTATION OF THE WATER REUSE EDUCATION AND
TOUR PROGRAM AT THE LAGUNA TREATMENT PLANT
Developing and implementing a tour program at the Laguna Treatment Plant remains critical to effectively educating our community members about the value of our services and the stewardship of our local water resources. Santa Rosa Water solicited proposals from qualified firms for professional services to advance existing tour program efforts. After a competitive solicitation process, the firm of Katz and Associates was selected. The proposed PSA, for an amount not to exceed $247,577, will include the creation of a robust training program for department staff and a master plan for educational displays and signage around the facilities.
3.1 Professional Service Agreement
Presentation
Attachments:
PROPOSED AMENDMENT NO. 1 TO MASTER PROFESSIONAL
SERVICES AGREEMENT CONTRACT A010099 WITH WEST YOST
ASSOCIATES
The City of Santa Rosa Groundwater Master Plan includes
3.2 Special Meeting Notice and Agenda
City of Santa Rosa
APRIL 11, 2023Contract Review Subcommittee - FINAL
recommended actions which have been implemented as projects under Master Professional Services Agreement Contract No. A010099 (MPSA) with West Yost Associates. Four of 17 projects remain in process. Funding for these projects has already been allocated through annual Water CIP budget processes each year as needed. However, the total amount to be expended under the MPSA will exceed the $3.5 million “not to exceed” spending cap on the MPSA. The proposed amendment to the MPSA will increase the spending cap to $5 million to allow staff to complete four projects currently being implemented under the MPSA.
MPSA First Amendment
Presentation
Attachments:
PURCHASE ORDER AWARD - LABORATORY EQUIPMENT FOR
LAGUNA ENVIRONMENTAL LABORATORY
This item is an issuance of a purchase order for Inductively Coupled Plasma Optical Emission Spectroscopy (ICP-OES) laboratory equipment with Agilent Technologies, Inc. for the total amount not to exceed $173,000.00. This instrument is necessary to support the ongoing analytical needs to meet established Public Health, National Pollutant Discharge Elimination System (NPDES) Waste Discharge, and Environmental Protection Agency (EPA) requirements for the analysis of metals and nutrients in various sample matrices.
3.3 WCB Agilent Tech ICP
Presentation
Attachments:
4. ADJOURNMENT
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings and programs are available by contacting the Secretary at (707) 543-4645 (TTY Relay at 711) one week prior to the meeting. Meeting information can also be accessed via the internet at http://srcity.org.