Contract Review Subcommittee
April 11, 2023
Amendment No. 1 to Contract A010099
Master Professional Services Agreement with West Yost Associates for the Groundwater Program
Colin Close
Senior Water Resources Planner
2 Background
• Sep 19, 2013 – BPU approved
Groundwater Master Plan
• Jul 24, 2014 – BPU awarded Master
Professional Services Agreement
Contract No. A010099 to West Yost
Associates to assist in implementation
of Groundwater Master Plan
recommendations
3 Work Completed
• Ongoing groundwater program management & planning.
• Assessments and prioritization of potential well sites citywide. • Assessments and prioritization of existing test borings for potential conversion to wells. • Assessment, design, specifications, and engineering services for new emergency well facility at A Play to Play Park.
• Carley and Peter Springs wells hydro evaluation and study to determine needs for rehabilitation. • Assessment, design, and engineering services for rehabilitation of Farmers Lane Wells 1 & 2. • Assessment and design of Farmers Lane well water treatment plan. • Freeway Well Study to assess feasibility of remediating well (plus grant application assistance). • Investigation of Bennett Valley Golf Course as potential emergency well site. • Biannual groundwater level monitoring.
4 Unforeseen challenges
• Work began in mid-2014 but has faced challenges since 2017:
• Wildfires in 2017 and 2019
• Two droughts marked by State declared emergencies and local water shortages, including the second driest periods on record for this region (2020-2022). • COVID pandemic and public health shelter in place orders beginning in 2020 • Delays due to supply chain constrictions
• Inflation
• To respond, staff has at times had to pause projects and reprioritize efforts to adjust to these challenges.
• West Yost has supported staff in responding to the city’s changing needs, reprioritizations, and project delays, and has taken steps to minimize cost increases wherever feasible. 5 Work Remaining
• Ongoing program management & meetings.
• Engineering services during construction of A Place to Play emergency well facility & finalization of State drinking water permit application. • Finalization of design to upgrade the groundwater water treatment plant facility serving Farmers Lane production wells and engineering services during construction.
• Finalization of design for rehab of Carley & Peter Springs well facilities, and engineering services during construction.
• Siting study for potential Oakmont well.
• Finalizing plans/design for potential well at Speers site.
6 Amendment
Purpose
• Increase “not to exceed”
cap on MPSA from $3.5
million to $5 million to
allow staff to complete
work being done under
existing project work
orders.
WORK REMAINING
• Ongoing program management & meetings.
• Engineering services during construction of
A Place to Play emergency well facility &
finalization of State drinking water permit
application.
• Finalization of design to upgrade the
groundwater water treatment plant facility
serving Farmers Lane production wells and
engineering services during construction.
• Finalization of design for rehab of Carley &
Peter Springs well facilities, & engineering
services during construction.
• Siting study for potential Oakmont well.
• Finalizing plans/design for potential well at
Speers site.
7 PWO # Project Title Expenditures Balance Total Status PWO 1 First Emergency Well & Program Management $470,930 $61,171 $532,101 OPEN PWO 2 Test Well Siting Study $241,542 $0 $241,542 closed PWO 3 Rincon Valley Test Well Siting Study $130,850 $0 $130,850 closed PWO 4 Hydro & Eng'g Assessment Carley & Peters Spring Wells $54,643 $0 $54,643 closed PWO 5 Farmers Lane Sentry Monitoring Well Assessment $77,287 $0 $77,287 closed PWO 6 Converting A Place to Play Test Well - Design Phase $450,887 $31,013 $481,900 OPEN PWO 7 Test Borings @ Oakmont & Speers $44,139 $351,561 $395,700 OPEN PWO 8 Madrone Test Well -Well Redevt, Study for Conversion $124 $0 $124 closed PWO 9 Farmer Lane Wells - Water Treatment Plant Upgrades $244,353 $164,147 $408,500 OPEN PWO 10 Farmers Ln Wells- Rehab Construction Mngt $192,646 $0 $192,646 closed PWO 11 Farmers Ln Wells - Rehab Engineering Services $191,487 $0 $191,487 closed PWO 12 Freeway Well Study - Grant Application Support $29,984 $0 $29,984 closed PWO 13 Freeway Well Feasibility Study $546,899 $0 $546,899 closed PWO 14 On-call GW Monitoring Support $44,633 $0 $44,633 closed PWO 15 Eng’g Svcs for Construction of A Place to Play Well Facility $295,877 $72,738 $368,615 OPEN PWO 16 Well Siting Study - Bennett Valley Golf Course $16,163 $0 $16,163 closed PWO 17 Engineering & Design Services - Carley & Peter Springs $139,697 $770,803 $910,500 OPEN TOTAL $3,172,142 $1,451,433 $4,623,575
8 Fiscal Impact
• Groundwater program is funded
by the Water CIP fund.
• Existing projects have already
been funded through annual
Water budget process.
• Should additional funding be
needed for remaining work, staff
will use budget process for the
Water CIP program.
9 Recommendation
It is recommended by Santa Rosa Water that the Contract Subcommittee recommend that the Board of Public Utilities approve Amendment No. 1 to Contract A010099, a Master
Professional Services Agreement with West Yost Associates, to increase the not to exceed amount from $3,500,000 to
$5,000,000.
10 Questions?