City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
APRIL 25, 2023
2:30 P.M. - CLOSED SESSION (VIA IN-PERSON AND ZOOM)
4:00 P.M. - REGULAR SESSION (VIA IN-PERSON AND ZOOM)
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE
OBSERVED), OR VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/86876779687, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 868 7677 9687
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW.
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,
AT&T U-VERSE CHANNEL 99, AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting via Zoom, In-Person from Council Chamber, or submitted in advance by 5:00 pm, the Monday before the City Council Meeting via e-mail at [email protected], or recorded voice message at 707-543-3005.
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
APRIL 25, 2023City Council
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by signing up with the Administrator in Council Chamber (in lieu of Speaker Card), by accessing the meeting through the Zoom link, or by dial-in at the time an Agenda Item is discussed during the City Council Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advanced Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., Monday, April
24. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment.
Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-3005 by 5:00 p.m., Monday, April 24.
State your name, the Agenda Item Number(s) on which you wish to comment, and your comment. PLEASE DO NOT LEAVE YOUR PHONE NUMBER OR
PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.
E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access. Recorded voice message public comments will be played during the meeting at the time the item is heard.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda Regular Meeting Agenda and Summary Report
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APRIL 25, 2023City Council
items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item
17. 2:30 P.M. (VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Mayor Natalie Rogers Unrepresented Employee: City Attorney
2.2 PUBLIC EMPLOYEE APPOINTMENT
(Government Code Section 54957)
Title: City Attorney
RECESS CLOSED SESSION AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
4:00 P.M. (VIA IN-PERSON AND ZOOM)
3. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
APRIL 25, 2023City Council
6.1 PROCLAMATION - WATER AWARENESS MONTH
ProclamationAttachments:
6.2 PRESENTATION - WATER EFFICIENCY AWARDS
WUE Award - Janet Bosshard
WUE Award - Karen Mayer
WUE Award - Meadowgreen #2 Owners
WUE Award - The Orchard
WUE Award - Don and Beth Steffy
2023 Water-Use Efficiency Awards Video (Added 4/19/2023) Attachments:
6.3 PROCLAMATION - FAIR HOUSING MONTH
ProclamationAttachments:
7. STAFF BRIEFINGS - NONE.
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
8.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through March 2023 as well as provide a summary of pending litigation against the City.
Litigation ReportAttachments:
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
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APRIL 25, 2023City Council
10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Sonoma County Continuum of Care (CoC)
10.1.10 Renewal Enterprise District (RED)
10.1.11 Public Safety Subcommittee
10.1.12 Other
11. APPROVAL OF MINUTES
11.1 April 11, 2023, Regular Meeting Minutes.
Draft MinutesAttachments:
12. CONSENT ITEMS
12.1 RESOLUTION - APPROVAL OF PROFESSIONAL SERVICES
AGREEMENT FOR CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR THE FIRE STATION 5 RESILIENCY
AND RELOCATION PROJECT
RECOMMENDATION: It is recommended by the Fire Department and the Transportation and Public Works Department that the Council, by resolution, approve a Professional Services Agreement with Regular Meeting Agenda and Summary Report
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APRIL 25, 2023City Council
Kitchell/CEM, Inc. of Sacramento, California to provide construction management and inspection professional services for the Fire Station 5 Resiliency and Relocation project in an amount not to exceed $2,385,201.64.
Staff Report
Resolution
Exhibit A - Professional Services Agreement
Attachments:
12.2 RESOLUTION - APPROVAL OF A PURCHASE ORDER FOR TWO (2) BANDIT 12XP DRUM-STYLE WOOD CHIPPER TRAILERS WITH
CAL-LINE EQUIPMENT, INC., UTILIZING THE PRICING FROM THE
SOURCEWELL COOPERATIVE AGREEMENT NUMBER
050119-BAN
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution:
approve a cooperative procurement purchase utilizing the pricing from the Sourcewell Cooperative Agreement Number 050119-BAN; and 2) authorize the issuance of a Purchase Order for two (2) Bandit 12XP drum-style wood chipper trailers with Cal-Line Equipment, Inc., Vancouver, Washington for a total amount not to exceed $131,067.66.
Staff Report
Resolution
Attachments:
12.3 RESOLUTION - APPROVAL OF AMENDMENT TO SOFTWARE
SERVICE AGREEMENT 161754 - THREE YEAR EXTENSION AND
INCREASE IN COMPENSATION WITH CAMINO TECHNOLOGIES,
INC. (THIS ITEM HAS BEEN PULLED FROM THE AGENDA)
RECOMMENDATION: It is recommended by the Planning and
Economic Development, Information Technology, and Finance Departments that the Council, by resolution, approve an Amendment to the Software Service Agreement 161754 to extend three years and increase compensation with Camino Technologies, Inc., San Mateo, California in the amount of $70,000, for a total cumulative amount not to exceed $167,500.
12.4 RESOLUTION - APPROVAL OF A TWO-YEAR BLANKET PURCHASE ORDER WITH THREE (3) ONE-YEAR EXTENSION OPTIONS TO
Regular Meeting Agenda and Summary Report
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APRIL 25, 2023City Council
THE ADT SECURITY CORPORATION, DBA ADT COMMERCIAL LLC,
FOR THE PURCHASE OF FIRE SPRINKLER INSPECTION AND
REPAIR SERVICES UTILIZING THE PRICING FROM THE OMNIA
PARTNERS COOPERATIVE AGREEMENT NUMBER R220701
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve the 1) use of a cooperative purchase utilizing the pricing from the OMNIA Cooperative Agreement Number R220701, and 2) issuance of a two-year Blanket Purchase Order with three (3) one-year extension options to The ADT Security Corporation, dba ADT Commercial LLC, Boca Raton, Florida for fire sprinkler inspection and repair services in the amount of $185,000 plus a 10% contingency of $18,500, for a total amount not to exceed $203,500.
Staff Report
Resolution
Exhibit A - Cost Proposal
Attachments:
12.5 RESOLUTION - APPROVAL OF AMENDMENT TO GENERAL
SERVICES AGREEMENT F002103 - TWO-YEAR EXTENSION AND
INCREASE IN COMPENSATION WITH RAPID EXPRESS COURIER
SYSTEMS
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Third Amendment to General Service Agreement F002103 to extend the term two years with a 10% increase in unit cost and increase compensation with Rapid Express Courier Systems, Santa Rosa, California for a total not to exceed amount of $75,900 for a total cumulative amount not to exceed $172,800.
Staff Report
Resolution
Exhibit A - Third Amendment to GSA F002103
Attachments:
12.6 RESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH
KOFF & ASSOCIATES, A DIVISION OF GALLAGHER BENEFIT
SERVICES, INC. FOR A CITYWIDE CLASSIFICATION AND
COMPENSATION STUDY AND AN INCREASE IN APPROPRIATIONS
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City of Santa Rosa
APRIL 25, 2023City Council
IN THE HUMAN RESOURCES FY 2022-23 BUDGET BY $450,000
RECOMMENDATION: It is recommended by the Human Resources Department, that the Council, by resolution, 1) approve a Professional Services Agreement with Koff & Associates, a division of Gallagher Benefit Services, Inc., a Delaware corporation, to conduct a comprehensive City-wide classification and compensation study in an amount not to exceed $450,000, and 2) amend the FY 2022-23 Human Resources budget by increasing appropriations in the amount of $450,000, with the source of funds being the General Fund unassigned reserves.
Staff Report
Resolution
Exhibit A - Professional Services Agreement (Koff)
Attachments:
12.7 RESOLUTION - APPROVAL OF THIRD AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT NUMBER F002002 WITH
KRONICK, MOSKOVITZ, TIEDEMANN & GIRARD, A PROFESSIONAL
CORPORATION
RECOMMENDATION: It is recommended by the Human Resources Department and City Attorney’s Office that the Council, by resolution, approve a Third Amendment to Professional Services Agreement Number F002002 with Kronick, Moskovitz, Tiedemann & Girard, a Professional Corporation, for confidential work-related investigations increasing compensation by $100,000, for a total amount not to exceed $200,000.
Staff Report
Resolution
Exhibit A - Third Amendment to Professional Services Agreement Attachments:
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an Regular Meeting Agenda and Summary Report
City of Santa Rosa
APRIL 25, 2023City Council
opportunity to speak during this time will be allowed to make public comment under Agenda Item 17.
Voice message public comments received for non-agenda items may be played under Agenda Item 13 or at Item 17. Recorded public comments are limited to three minutes to mirror in-person meeting protocols.
14. REPORT ITEMS
14.1 REPORT - RESOLUTION OF INTENTION TO ESTABLISH THE
DOWNTOWN ENHANCED INFRASTRUCTURE FINANCING
DISTRICT, ESTABLISHING A PUBLIC FINANCING AUTHORITY AND
AUTHORIZING OTHER ACTIONS
BACKGROUND: Interest in exploring the potential of an Enhanced Infrastructure Financing District (EIFD) was raised as early as 2016 as a viable option to bolster interest in downtown density infill development, as well as a tool to perpetuate economic recovery after the 2017 wildfires. The Resolution of Intention (ROI) is the first step in establishing an EIFD and, if approved, allows staff to proceed with evaluating the fiscal impacts, confirm eligible facilities, and prepare an infrastructure finance plan for future Council consideration. At the same time as the ROI is adopted, the Council must establish a Public Financing Authority as the governing board for the EIFD.
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council: 1) adopt a Resolution of Intention to form the Downtown Enhanced Infrastructure Financing District; and 2) adopt a resolution to establish a Public Financing Authority as the Governing Board of the District and authorizing other actions.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
APRIL 25, 2023City Council
Staff Report
Attachment - Downtown SR EIFD Map
Resolution 1
Exhibit B - Downtown SR EIFD Map
Resolution 2
Presentation
Exhibit A - Description of Facilities (Uploaded 04-25-2023) Late Correspondence (Uploaded 04-25-2023)
Attachments:
14.2 REPORT - APPROVAL OF THE PRELIMINARY FISCAL YEAR 2023/24
REGIONAL WATER REUSE SYSTEM OPERATING AND
MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE
BUDGET AND ALLOCATION OF COSTS
BACKGROUND: The Regional Water Reuse System, managed by the City of Santa Rosa pursuant to the Subregional Agreement (Agreement), is a wastewater treatment facility serving five member agencies, the cities of Santa Rosa, Rohnert Park, Sebastopol, and Cotati, and the Sonoma County South Park Sanitation District, each hereinafter referred to as “User Agency” or collectively as “User Agencies.” The Agreement requires the City to prepare a Preliminary Budget and Allocation of Costs for the Regional Water Reuse System and notify the User Agencies of these costs by May 1st. The Agreement further requires that the proposed budget and cost allocation be reviewed by the Subregional Technical Advisory Committee (SubTAC), the Board of Public Utilities (BPU) and the Council of the City of Santa Rosa prior to noticing the User Agencies of their cost allocations. The Regional Operations and Maintenance (O&M) Fund budget request is $43,822,675, the Regional cash-funded Capital Improvement Program (CIP) request is $10,000,000, and the Regional debt service due is $23,096,097.
RECOMMENDATION: It is recommended by Santa Rosa Water, the Subregional Technical Advisory Committee, and the Board of Public Utilities, that the Council, by resolution, approve the Preliminary Fiscal Year 2023/24 Regional Water Reuse System Operating and
Maintenance, Capital Improvement, and Debt Service Budget and Allocation of Costs for the purpose of notifying the Regional Water Regular Meeting Agenda and Summary Report
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APRIL 25, 2023City Council
Reuse User Agencies of their allocation of such costs by May 2023.
Staff Report
Resolution
Presentation
Attachments:
15. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
15.1 PUBLIC HEARING - AUTHORIZING SUBMITTAL OF THE FISCAL YEAR 2023/2024 ACTION PLAN AND APPROVAL OF GRANT
AGREEMENTS FOR PUBLIC SERVICES, FAIR HOUSING, AND
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS
BACKGROUND: The proposed action will authorize submittal of the Fiscal Year 2023/2024 Action Plan to the U.S. Department of Housing and Urban Development (HUD) and approve Grant Agreements for public services, fair housing, and HOPWA programs. HUD requires submittal of the Annual Action Plan so that the City of Santa Rosa can receive federal housing and community development funds in the form of Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), and Housing Opportunities for Persons with AIDS (HOPWA) grants. The City is required to submit its Plan to HUD by May 15, 2023.
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution: (1) authorize submittal of the Fiscal Year 2023/2024 Action Plan to the U.S.
Department of Housing and Urban Development (HUD); (2) approve the Fiscal Year 2023/2024 Grant Agreements for public service funds with the Living Room Center, Catholic Charities of the Diocese of Santa Rosa (The Family Center and Homeless Service Center), fair housing funds with Fair Housing Advocates of Northern California, and Housing Opportunities for Persons with AIDS (HOPWA) funds with Face to Face/The Sonoma County AIDS Network in the combined amount of $790,265 and authorize the Director of Housing and Community Services, or their designee to execute the Grant Agreements and any future amendments thereto for public services, fair housing, and Regular Meeting Agenda and Summary Report
City of Santa Rosa
APRIL 25, 2023City Council
HOPWA; and (3) authorize the City Manager to execute the annual federal funding agreements with HUD and any additional forms or documents required by HUD to implement the Fiscal Year 2023/2024 Action Plan.
Staff Report
Resolution
Exhibit A - FY20232024 DRAFT Annual Action Plan
Exhibit B- FY2324 HSC Grant Agreement
Exhibit C - FY2324 FC Grant Agreement
Exhibit D - FY2324 TLR Grant Agreement
Exhibit E - FY2324 FHANC Grant Agreement
Exhibit F - FY2324 Face to Face Grant Agreement
Presentation
Public Hearing Notice
Attachments:
16. WRITTEN COMMUNICATIONS
16.1 STATE LEGISLATIVE UPDATE:
· Support for SB 23 (Caballero) -- Water supply and flood risk reduction projects: expedited permitting. Provided for information.
State Legislative Memo
Support Letter to Senator Anna Caballero
Bill Text - SB-23: Water supply and flood risk reduction projects: expedited permitting Attachments:
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 13. Each speaker will be allowed three minutes.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
Regular Meeting Agenda and Summary Report
City of Santa Rosa
APRIL 25, 2023City Council
20. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
20.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full version of the Open Government Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.