Amendment to General Services Agreement
Form approved by the City Attorney 8-8-14
THIRD AMENDMENT
TO GENERAL SERVICES AGREEMENT NUMBER F002103
WITH TRANSPORTATION SYSTEMS INC., dba RAPID EXPRESS
COURIER SYSTEMS
This Third Amendment to Agreement number F002103, dated July 1, 2020 (“Agreement”), is made as of this _____ day of ___________, 2023, by and between the City of Santa Rosa, a municipal corporation (“City”), and Transportation Systems Inc., dba Rapid Express Cou rier Systems (“Contractor”).
RECITALS
A. City and Contractor entered into the Agreement for Contractor to provide mail courier and delivery services as previously amended.
B. City and Contractor now desire to amend the Agreement purpose of extending the term for two years with a 10% increase in unit cost and increasing compensation.
AMENDMENT
NOW, THEREFORE, the parties agree to amend the Agreement as follows:
1. TERM, SUSPENSION, TERMINATION
Pursuant to Section 6(a) of the Agreement, the parties hereby agree to extend the term of the Agreement for an additional two-year period.
2. BILLABLE RATES, PAYMENTS TO CONTRACTOR
Exhibit B -2 is replaced by Exhibit B -3 to this Amendment, and Section 5(a) is hereby amended to read as follows:
a. Billable Rates. Contractor shall be paid for the performance of service as set forth in Exhibit B-3.
3. COMPENSATION
Section 4 of the Agreement is amended to increase the compensation payable to Contractor under the Agreement by $75,900 to read as follows:
“The tot al of all fees paid to Contractor for the satisfactory performance and completion of all services set forth in the Agreement shall not exceed the total sum of $172,800. The Chief Financial Officer is authorized to pay all proper claims from various Charge Numbers.”
All other terms of the Agreement shall remain in full force and effect.
Exhibit A
Amendment to General Services Agreement
Form approved by the City Attorney 8-8-14
Executed as of the day and year first above stated.
CONTRACTOR:
Name of Firm: Transportation Systems Inc.,
dba Rapid Express Courier Systems
TYPE OF BUSINESS ENTITY (check one):
_____ Individual/Sole Proprietor
_____ Partnership
__X__ Corporation
_____ Limited Liability Company
_____ Other (please specify:
Signatures of Authorized Persons:
By: _____________________________
Print Name: Bryan Scott
Title: President
By: _____________________________
Print Name: Denise Scott
Title: Secretary
City of Santa Rosa Business Tax Cert. No.
______Exempt________
CITY OF SANTA ROSA
a Municipal Corporation
By:_________________________________
Print Name: Natalie Rogers
Title: Mayor
APPROVED AS TO FORM:
____________________________
Office of the City Attorney
ATTEST:
____________________________
City Clerk
Attachment:
Exhibit B-3 – Cost Proposal
City of Santa Rosa F002103
Courier Service
Exhibit B-3
COST PROPOSAL
Effective July 1, 2023-June 30, 2025
Location
Number
Department
Name/Address
# of
stops
daily
Time of pickup/delivery Cost per
month
Total cost
per year
1 Steele Lane Community
Ctr, SLCC, 415 Steele Ln 1 Between 9 and 10 am 139.70 1676.40 2 Ridgway Swim Center,
455 Ridgway Drive 1 Between 9 and 10 am 139.70 1676.40
3 Community Development,
City Hall,
100 Santa Rosa Ave, Rm 3
1 Between 9 and 10 am 139.70 1676.40
4 City Attorney, City Hall
100 Santa Rosa Ave, Rm 8 2
Between 9 and 10 am,
Between 1:45 and 2 pm
(**Closed every other Friday)
178.20 2138.40
5 City Manager, City Hall,
100 Santa Rosa Ave, Rm 10 2
Between 9 and 10 am,
Between 1:45 and 2 pm
(Closed every Friday)
178.20 2138.40
6 HR; Risk Management, City
Hall,
100 Santa Rosa Ave, Rm 1
2 Between 9 and 10 am,
Between 1:45 and 2 pm 139.70 1676.40
7 Code Enforcement, City
Hall, 100 Santa Rosa Ave,
Rm 1B
1 Between 9 and 10 am 139.70 1676.40
8 A/P; Payroll; I/T; Finance;
Purchasing, City Hall Annex
(CHA) Upstairs,
90 Santa Rosa Ave
2 Between 9 and 10 am,
Between 1:45 and 2 pm 139.70 1676.40
9 Parking Fines; Revenue;
Utility Billing, CHA
Downstairs,
90 Santa Rosa Ave
2 Between 9 and 10 am,
Between 1:45 and 2 pm 178.20 2138.40
10 Economic Development;
NRP, CHA Downstairs
90 Santa Rosa Ave
2 Between 9 and 10 am,
Between 1:45 and 2 pm 178.20 2138.40
11 Police, Public Safety
Building, 965 Sonoma Ave 1 Between 10 and 10:30 am 139.70 1676.40 12 Finley CC/Finley Swim
Ctr/Finley Senior Center,
Finley Complex,
2060 W College Ave
1 Between 10:30 and 11 am 139.70 1676.40
13 Public Works, MSCS,
69 Stony Cir 2 Between 10:30 and 11 am,
Between 2 and 2:30 pm 178.20 2138.40
City of Santa Rosa F002103
Courier Service
Location
Number
Department
Name/Address
# of
stops
daily
Time of pickup/delivery Cost per
month
Total cost
per year
14 Utilities, MSCS,
69 Stony Cir 1 Between 10:30 and 11 am 0 0
15 Parks & Rec/Garage/
PW/Utilities, MSCN,
55 Stony Point Rd
1 Between 10:30 and 11 am 139.70 1676.40
16 Utility Field Ops /Geysers,
UFO Building,
35 Stony Point Rd
1 Between 10:30 and 11 am 139.70 1676.40
17 Transit Ops/Transportation
/PW, Transit Bldg,
45 Stony Point Rd
1 Between 10:30 and 11 am 139.70 1676.40
18 Fire Headquarters,
2373 Circadian Cir 1 Between 11 and 11:30 am 139.70 1676.40 19 Laguna Treatment Plant,
LTP 4300 Llano Rd 1 Between 11:15 and 11:45 am 139.70 1676.40 20 Main US Post Office,
730 2nd St 1 139.70 1676.40
21 Mail Services Vendor,
Outgoing USPS,
1375 N. Dutton Ave
4 Between 10 and 10:30 am,
Between 11:30 and 12 pm,
Between 1:45 and 2 pm,
Between 2:30 and 2:45 pm
139.70 1676.40
Location
Number
Monthly Fire Supplies
locations Address Cost per Month Cost per Year
Pick up supplies at
MSC Warehouse 55 Stony Point Road 176.00 2,112.00
22 Fire Station #1 955 Sonoma Ave.
23 Fire Station #2 65 Stony Point Road
24 Fire Station #3 3311 Coffey Lane
25 Fire Station #4 1775 Yulupa Ave.
26 Fire Station #5 3480 Parker Hill Road
27 Fire Station #6 205 Calistoga Road
28 Fire Station #7 6590 Stonebridge Dr.
29 Fire Station #8 830 Burbank Ave.
30 Fire Station #10 1345 Corporate Center PKY
31 Fire Station #11 550 Lewis Road
Total for all locations $3,162.50 $37,950.00