Agenda Item #12.4
For Council Meeting of: April 25, 2023
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: ALAN ALTON, CHIEF FINANCIAL OFFICER
SUBJECT: APPROVAL OF A TWO-YEAR BLANKET PURCHASE ORDER WITH THREE (3) ONE-YEAR EXTENSION OPTIONS TO THE ADT SECURITY CORPORATION, DBA ADT COMMERCIAL LLC, FOR THE PURCHASE OF FIRE SPRINKLER INSPECTION AND REPAIR SERVICES UTILIZING THE PRICING FROM THE OMNIA PARTNERS COOPERATIVE AGREEMENT NUMBER R220701 AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve the 1) use of a cooperative purchase utilizing the pricing from the OMNIA Cooperative Agreement Number R220701, and 2) issuance of a two-year Blanket Purchase Order with three (3) one-year extension options to The ADT Security Corporation, dba ADT Commercial LLC, Boca Raton, Florida for fire sprinkler inspection and repair services in the amount of $185,000 plus a 10% contingency of $18,500, for a total amount not to exceed $203,500.
EXECUTIVE SUMMARY
The City of Santa Rosa Transportation and Public Works Department has a need for fire sprinkler inspection and repair services at various City facilities. The City will issue a purchase order to The ADT Security Corporation, dba ADT Commercial LLC, Boca Raton, Florida under the standard terms and conditions of a City blanket purchase order, while using discounted pricing obtained through the OMNIA cooperative purchasing program.
BACKGROUND
The City uses a licensed contractor to maintain compliance with all applicable National Fire Protection Association (NFPA) Standards to ensure the proper operation of installed fire suppression systems and the safety of the equipment, workplace, and staff in the event of a fire. Services provided under this contract include providing all qualified labor, materials, replacement parts, and equipment. In addition, the contractor will perform inspections, routine testing and maintenance, and repair of fixed fire suppression systems.
Services are provided to various City departments, including but not limited to Police, Fire, Transportation and Public Works, Finance, and Water Departments. There are provisions for emergency and non-emergency situations in ensuring citywide fixed fire suppression equipment and systems are fully operational.
PRIOR CITY COUNCIL REVIEW
Not applicable
ANALYSIS
The ADT Security Corporation, dba ADT Commercial LLC, is the current sprinkler inspection and repair service provider; the Agreement expires May 22, 2023.
OMNIA Agreement Number R220701 was competitively bid on October 7, 2021, resulting in a national Cooperative Agreement available for use by OMNIA Partner members. This Cooperative Agreement provides the City with a 14% discount off list prices. The proposed rate is a 4.27% decrease in unit cost from the current Agreement.
The ADT Security Corporation, dba ADT Commercial LLC, has agreed to City Purchase Order Terms and Conditions.
Santa Rosa City Code Section 3-08.160 allows for the use of cooperative purchases when advantageous to the City.
FISCAL IMPACT
Funds for this expense are included in the Fiscal Year 2022-23 adopted budget within various charge keys as a regular operating expenditure and are expected to be included in subsequent years’ budget proposals when presented to the City Council.
ENVIRONMENTAL IMPACT
This action is exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA Guidelines Sections 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Resolution/Exhibit A (Cost Proposal)
PRESENTER
Doug Williams, Facilities Maintenance Coordinator
Brandalyn Tramel, Purchasing Agent
APPROVAL AND ISSUANCE OF A TWO-YEAR BLANKET PURCHASE ORDER FOR FIRE SPRINKLER INSPECTION AND REPAIR SERVICES PAGE 3 OF 3