Santa Rosa City Council
May 10, 2023

FY 2023-24 Budget Study Session
MAY 9 & 10, 2023

Agenda
Budget Study
Session – Day 1
FY 2023-24
Opening Comments
Citywide Budget Overview
General Fund Budget Overview
Staffing Summary
Administrative Departments
Information Technology
Housing & Community Services
2 3
Fire Department
Police Department
Planning & Economic Development
Parks & Recreation
Transportation & Public Works
Santa Rosa Water
Capital Improvement Program Budget
Agenda
Budget Study
Session – Day 2
FY 2023-24
City Manager’s Comments
PROPOSED BUDGET FY 2023 -24
Chief Financial Officer’s Comments
 Economic Overview
 FY 2023-24 General Fund Budget Deficit
 Mitigation Measures
5 Citywide Budget Overview
PROPOSED BUDGET FY 2023 -24
7 Fund Type
2022-23
Adopted
Budget
2023-24
Proposed
Budget
$
Change
%
Change
General Fund $197.5 $201.9 $4.4 2.2%
Enterprise Funds 174.9 182.0 7.1 4.0%
Special Revenue Funds 38.4 37.5 (0.9) (2.3%)
Other Funds 5.0 5.2 0.2 3.7%
Housing Authority 48.5 69.5 21.0 43.2%
Successor Agency to RDA 3.0 3.0 - -
Total $467.4 $503.2 $35.8 7.7%
FY 2023-24 Citywide
Revenues by Fund (in millions)
8 Fund Type
2022-23
Adopted
Budget
2023-24
Proposed
Budget
$
Change
%
Change
General Fund $190.3 $200.3 $10.0 5.3%
Enterprise (Operating) 143.1 150.7 7.6 5.3%
Enterprise (CIP) 37.8 38.6 0.8 2.2%
Non-Enterprise (CIP) 30.6 36.3 5.6 18.3%
Special Revenue 16.5 24.0 7.5 45.7%
Other Funds 5.4 5.5 0.1 1.9%
Housing Authority 54.6 75.6 21.0 38.5%
Successor Agency to RDA 3.0 3.0 - -
Total $481.3 $534.0 $52.7 10.9%
Operations (net of CIP) $412.9 $459.1 $46.3 11.2%
CIP only $68.4 $74.9 $6.4 9.4%
FY 2023-24 Citywide
Expenditures by Fund Type (in millions)
FY 2023-24 Citywide Expenditures by Fund
9 General Fund Budget
Overview
PROPOSED BUDGET FY 2023 -24
FY 2023-24 General Fund Summary
(in millions)
11 Proposed
General Fund Budget
Revenue $201.9
Transfers In 2.3
Total Revenues + Transfers In $204.2
Expenditures 200.3
Capital Improvement Projects 2.0
Transfers Out 4.4
Total Expenditures + Transfers Out $206.7
Use of Fiscal Stability Funds ($2.5)
12 Fiscal Stability Reserve Funds
(in millions)
Balance of Fiscal
Stability Reserves
General Fund Fiscal Stability Reserves $40M
Pension Stabilization 115 Trust (FY 22-23) ($10)
Fire Equipment Replacement Fund (FY 22-23) ($2.7)
FY 2023-24 Budget Deficit ($2.5)
Fiscal Stability Reserves Remaining $24.8M
General Fund Revenues by Category
Property Tax,
$36.3M, 18%
Sales Tax,
$75.9M, 38%
Utility Users Tax,
$11.6M, 6%
Vehicle License Fees,
$17.5M, 9%
Other Taxes,
$27.8M, 14%
Permits, Fines & Charges,
$13.3M, 7%
Interfund Charges,
$11.0M, 5%
Recreation Revenues,
$3.0M, 1% Intergov't, Interest & Other,
$5.5M, 3%
13 FY 2023-24 General Fund Revenues
by Category (in millions)
14 Category
2022-23
Adopted
Budget
2023-24
Proposed
Budget
$
Change
%
Change
Property Tax $34.7 $36.3 $1.6 4.6%
Sales Tax 74.7 75.9 1.2 1.6%
Utility Users Tax 10.7 11.6 0.9 8.4%
Vehicle License Fees 16.5 17.5 1.0 6.1%
Other Taxes 27.9 27.8 (0.1) (0.4%)
Permits, Fines & Charges 11.8 13.3 1.5 12.7%
Interfund Charges 10.0 11.0 1.0 10.0%
Recreation Revenues 2.8 3.0 0.2 7.1%
Intergov’t, Interest & Other 8.4 5.5 (2.9) (34.5%)
Total $197.5 $201.9 $4.4 2.2%
General
Fund
Transfers In
Detail
(in millions)
15 Category
2022-23
Adopted
Budget
2023-24
Proposed
Budget
$
Change
%
Change
Special
Revenue
Funds
$2.1 $2.1 $-- 0%
Special
Assessment
Funds

0.1 0.1 --
0%
Parking Fund 0.1 0.1 -- 0%
Total $2.3 $2.3 $-- 0%
General Fund Expenditures by Category
16 17
FY 2023-24 General Fund Expenditures
by Category (in millions)
Category 2022-23
Adopted Budget
2023-24
Proposed Budget
$
Change
%
Change
Salaries $88.4 $90.7 $2.3 2.6%
Benefits 59.0 62.3 3.3 5.6%
Professional Services 14.2 15.1 0.9 6.3%
Vehicle Expense 6.4 8.5 2.1 32.8%
Operational Supplies 3.4 3.4 - -
Utilities 5.3 5.7 0.4 7.5%
Information Technology 5.8 6.1 0.3 5.2%
Liability/Property Insurance 3.3 3.9 0.6 18.2%
Other Miscellaneous 2.3 2.4 0.1 4.3%
Capital Outlay 0.1 - (0.1) (100%)
O&M Projects 2.1 2.2 0.1 4.8%
Total $190.3 $200.3 $10.0 5.3%
General Fund Expenditures by Department
18 Administration
$21.4M, 10.7%
H&CS
$0.1M, 1%
Fire
$53.5M,
PED
$17.6M, 8.8%Police
$71.5M, 35.7%
Parks & Recreation
$18.0M, 9.0%
TPW
$27.0M, 13.5%
SR Water
$0.8M, 0.4%
Non-Departmental
$-9.6M, 4.8%
19 FY 2023-24 General Fund Expenditures
by Department (in millions)
Department
2022-23
Adopted
Budget
2023-24
Proposed
Budget
$
Change
%
Change
Administration $20.0 $21.4 $1.4 7.0%
Housing & Community Services 0.2 0.1 (0.1) (34.5%)
Fire 49.8 53.5 3.7 7.4%
Planning & Economic Develop. 17.3 17.6 0.3 1.7%
Police 68.5 71.5 3.0 4.4%
Parks & Recreation 10.1 18.0 7.9 78.2%
Transportation & Public Works 32.6 27.0 (5.6) (17.1%)
SR Water (Storm Water GF only) 0.7 0.8 0.1 14.3%
Non-Departmental -8.9 -9.6 (0.7) 7.9%
Total $190.3M $200.3 $10.0 5.3%
General
Fund
Transfers Out
Detail
(in millions)
20 Category
2022-23
Adopted
Budget
2023-24
Proposed
Budget
$
Change
%
Change
Bennett Valley
Golf Course $- $0.2 $0.2 n/a
CIP 5.3 2.0 (3.3) -62.3%
Parking Fund 1.2 1.3 0.1 9.7%
RPTT - Housing 2.3 2.1 (0.2) 5.6%
Miscellaneous 0.8 0.8 - -
Total $9.53 $6.4 ($3.1) -32.8%
General
Fund
Baseline
Public
Safety
Special Tax
Police:

34.3%
Fire:

23.7%
Violence
Prevention:

0.4%
General Fund
Department
Budget
$71,537,162 $53,450,873 $842,316
Baseline
Calculation
$68,738,335 $47,505,040 $836,991
Over (Under)
Baseline
$2,798,827 $5,945,833 $5,325
21 Real Property Transfer Tax
22 Council Policy requires 50% of FY 23-24 RPTT to fund Homeless Services & Affordable Housing.
5% annual increase until reaching 100%.

ARPA funds support Homeless services in FY 23-24,
allowing ALL RPTT to go to Affordable Housing.

Parks & Recreation Re-Organization
23 Regional Parks & Bennett Valley Golf Course
(from TPW)
Parks & Recreation
(formerly Recreation & Community Engagement)
Community Engagement
now included in CIRO

General Fund 5-Year Forecast
24 Revenues
Transfers In
Total Revenues & TI
Expenditures
Transfers Out
Total Expenditures & TO
Surplus (Deficit)
FY 23-24
Budget FY 27-28
$201.9

2.3 FY 24-25
$206.4

2.4 $222.4

2.5 ($2.5)
$208.8
206.6

6.8 $213.4
($4.6)
$204.2
200.3

6.4 $206.8
($7.6)
FY 26-27
$216.8

2.5 $219.3
218.8

9.3 FY 25-26
$211.3

2.4 $213.7
212.2
$228.1
($8.8)

9.1 $221.4
($11.0)
$224.9
226.4

9.5 $235.9
Staffing Summary
PROPOSED BUDGET FY 2023 -24
Authorized FTE Staff Summary
26 Dept. FY 22-23 FTE
Change FY 23-24
CAO 15.90 1.00 16.90
CMO 11.00 - 11.00
Comm’s &
Intergovt Rel 7.00 2.00 9.00
Finance 62.60 - 62.60
Fire 157.00 - 157.00
H&CS 27.00 - 27.00
HR 22.00 - 22.00
Authorized FTE Staff Summary
27 Dept. FY 22-23 FTE
Change FY 23-24
IT 31.00 2.00 33.00
PED 74.00 - 74.00
Police 259.00 1.00 260.00
Rec & Comm
Engage 44.00 30.00 74.00
TPW 292.00 (31.00) 261.00
Water 276.00 2.00 278.00
Total FTEs 1,278.50 7.00 1,285.50
28 Dept. Position Title FTE
CMO Senior Administrative Assistant -1.00
CMO Administrative Analyst 1.00
Total Change CMO --
CAO Assistant City Attorney 1.00
Total Change CAO 1.00
Finance Accountant-Auditor -1.00
Finance Payroll Supervisor 1.00
Total Change Finance --
Fire Limited Term Building Plans Examiner -1.00
Fire Limited Term Community Outreach Specialist 1.00
Total Change Fire --
FY 2023-24 General Fund
Organizational & Position Change Detail
29 Dept. Position Title FTE
PED Code Enforcement Officer 1.00
PED Limited Term Senior Planner -1.00
PED Senior Administrative Assistant -1.00
PED Administrative Analyst 1.00
Total Change PED -
Parks & Rec Director of Parks & Recreation 1.00
Parks & Rec Senior Administrative Assistant -2.00
Parks & Rec Recreation Specialist 1.00
Parks & Rec Assistant Parks Planner 1.00
Parks & Rec Parks & Rec Re-Org (to CIRO) -2.00
Parks & Rec Parks & Rec Re-Org (from TPW) 31.00
Total Change Parks & Rec 30.00
FY 2023-24 General Fund
Organizational & Position Change Detail
30 Dept. Position Title FTE
TPW Parks & Rec Re-Org (to Parks & Rec) -31.00
Total Change TPW -31.00
Police Police Technician -1.00
Police Police Field & Evidence Technician 1.00
Total Change Police --
Water Quality Control Associate 1.00
Total Change Water (General Fund) 1.00
CIRO Parks & Rec Re-Org 2.00
Total Change CIRO 2.00
Total General Fund Position Changes 3.00
FY 2023-24 General Fund
Organizational & Position Change Detail
31 Dept. Position Title FTE
HR/Risk Senior Administrative Assistant -1.00
HR/Risk Risk Management Analyst -1.00
HR/Risk Human Resources Technician 2.00
Total Change HR/Risk --
Finance Parking Enforcement Officer -0.50
Finance Parking Operations Aide 0.50
Finance Parking Program Coordinator -1.00
Finance Parking Supervisor 1.00
Total Change Finance (Parking) --
Water Utility Systems Supervisor 1.00
Water Wastewater Operations Supervisor 1.00
FY 2023-24 Non-General Fund
Organizational & Position Change Detail
32 Dept. Position Title FTE
Water Skilled Maintenance Worker -1.00
Total Change Water 1.00
IT IT Supervisor 1.00
IT Technology Application Specialist 1.00
IT Senior Information Technology Tech 1.00
IT IT Section Manager -1.00
Total Change IT 2.00
Police Police Sergeant (Measure O) 1.00
Total Change Police 1.00
Total Non-General Fund Position Changes 4.00
FY 2023-24 Non-General Fund
Organizational & Position Change Detail
Reclassifications
Parks & Recreation (General Fund):
 1.0 Street Maintenance Superintendent to Parks Maintenance Superintendent
Santa Rosa Water (Enterprise Fund):
 1.0 Water Quality Supervisor to Water Quality Manager Information Technology (Internal Service Fund):
1.0 IT Section Manager to IT Deputy Director
33 Department &
Enterprise Funds
PROPOSED BUDGET FY 2023 -24
35 Department
Review
Schedule
May 9, 2023:

Administrative
Departments
City Council
City Manager’s Office
City Attorney’s Office
Communications & Intergovernmental
Relations Office
Human Resources
Finance
Non-Departmental
Information Technology
Housing & Community Services
36 Department
Review
Schedule
May 10, 2023
Fire Department
Police Department
Planning & Economic Development
Parks & Recreation
Transportation & Public Works
Santa Rosa Water
Capital Improvement Program
City Council
PROPOSED BUDGET FY 2023 -24
City Council – by Program
38 Expenditures by Program $ %
Change Change
Events $105,000 $0 -$105,000 -100.0%
Administration $862,814 $934,174 $71,360 8.3%
Elections $612,730 $0 -$612,730 N/A
Total $1,580,544 $934,174 -$646,370 -40.9%
2022-2023
Budget
2023-24
Budget
General Fund Changes
39  Council Member’s salaries and benefits increased $71K due to salary increases approved by Council on December 14, 2022.
 Professional services and print materials for Elections decreased -$613K because no elections are scheduled in FY 2023/24.
 Community Promotions’ budget of $105K is moving to the Planning & Economic Development Department
City Manager’s Office
PROPOSED BUDGET FY 2023 -24
City Manager’s Office – by Fund
41 Expenditures by Fund 2022-23 2023-24 $ %
(All Funds) Budget Budget Change Change
General Fund $2,882,370 $3,029,775 $147,405 5.1%
Homeless Shelter Operations $3,995,105 $0 -$3,995,105 -100.0% Total $6,877,475 $3,029,775 -$3,847,700 -55.9%
City Manager’s Office – by Program
42 Expenditures by Program 2022-23 2023-24 $ %
Budget Budget Change Change
City Clerk $81,256 $81,256 $0 0.0%
Homeless Services $3,645,105 $0 -$3,645,105 -100.0%
General Administration $2,801,114 $2,948,519 $147,405 5.3% CIP and O&M Projects $350,000 $0 -$350,000 -100.0%
Total $6,877,475 $3,029,775 -$3,847,700 -55.9%
General Fund Changes
43  Addition of 1.0 FTE Administrative Analyst, offset by the elimination of 1.0 FTE vacant Senior Administrative Assistant – Confidential  Homeless Services moved to the Housing & Community Services department, with no impact to the General Fund.

City Manager’s Office: Accomplishments
44  Engaged with more than 100 stakeholders
 Launched Clean Santa Rosa
 Adopted Project Labor Agreement
 Employee Appreciation Awards
 Developed Round Table
City Manager’s Office: Challenges
45  Recruitment and Retention
 Long Term Budget Stability
 Continued focus on Quality of Life Issues - Make Santa Rosans’ love Santa Rosa  Engagement
 Efficiency
 Excellence
City Attorney’s Office
PROPOSED BUDGET FY 2023 -24
City Attorney’s Office – by Fund
47 Expenditures by Fund 2022-23
Budget
2023-24
Budget $ Change % Change
General Fund $3,888,597 $4,300,346 $411,749 10.6%
Total $3,888,597 $4,300,346 $411,749 10.6%
General Fund Changes
48  Addition of 1.0 FTE Assistant City Attorney totaling $231K in salaries and benefits.
49 City Attorney’s Office: Accomplishments 1 of 2
 Led Charter Review process, including working with Council, Charter Review Committee and the City Clerk toward successful ballot measures.
 Resolution of multiple matters of significant litigation at little or no cost to City.
 Support and engagement in redistricting and 2022 Council elections. 50 City Attorney’s Office: Accomplishments 2 of 2
 Support and engagement in key departmental initiatives including extension of Measure H, gas station ban, short term rental ordinance, housing element, homeless support, sideshow ordinance, drought response.
 Neighborhood safety, including drug house abatements, receiverships, code enforcement, drafting and implementation of Animal Control ordinance amendments to facilitate removal of vicious animals.

City Attorney’s Office: Challenges 1 of 2
51  Transitions: The Office will be facing significant transitions this year with the recent retirement of the Chief Assistant City Attorney and the upcoming retirement of the City Attorney. Due to the timing of the recruitments, the Office will likely be in a period of transition well into the first half of the fiscal year.
 Substantial litigation: The City is currently involved in several complex matters of litigation, which will continue to require substantial commitment of time and resources, including civil rights claims, personal injury matters, public works construction disputes, and others.

City Attorney’s Office: Challenges 2 of 2
52  Opportunity for realignment: Legal needs for departmental programs and initiatives continues to far outstrip Office resources. If Council approves proposed additional Assistant City Attorney position, there will be an opportunity for recruitment and internal reorganization to best serve City needs, with accompanying training and on-boarding period.

Communications &
Intergovernmental Relations
Office
PROPOSED BUDGET FY 2023 -24
Communications & Intergovernmental
Relations Office – by Fund
54 Expenditures by Fund 2022-23
Budget
2023-24
Budget $ Change % Change
General Fund $1,444,055 $1,924,622 $480,567 33.3%
Total $1,444,055 $1,924,622 $480,567 33.3%
General Fund Changes
55  Parks and Recreation reorganization moved Community Engagement into CIRO, resulting in:
 $337K salaries and benefits increase from 1.0 FTE Deputy Director Community Engagement & 1.0 FTE Community Engagement
Coordinator
 $44K increase in services & supplies
56 Communications & Intergovernmental
Relations Office: Accomplishments
 Reauthorization of City’s Public Safety Special Tax.
 Secured more than $53M in federal and state funds.
 Adopted the 2023 State and Federal Legislative Platform.  Successfully launched the CivicReady public safety notification platform.  Established a strategic Citywide Grants Teams to increase effectiveness.

Communications & Intergovernmental
Relations Office : Challenges
57  Redesigning the City's website to improve the public's ability to quickly find and engage with City staff 24/7/365.
 Reimagining community engagement as CIRO reorganizes and merges with the Office of Community Engagement.
 Recruitment and retention for open department positions based on the "Great Resignation", which impacts industries nationwide.

Human Resources
PROPOSED BUDGET FY 2023 -24
Human Resources – by Fund
59 Expenditures by Fund 2022-23 2023-24 $ %
(All Funds) Budget Budget Change Change
General Fund $3,062,482 $4,072,732 $1,010,250 33.0%
Risk Management Fund $36,979,823 $40,718,032 $3,738,209 10.1% Total $40,042,305 $44,790,764 $4,748,459 11.9%
General Fund Changes
60  Professional services increased by $570K :
 $70K for two separate ongoing contracts for legal needs  $500K in one-time funds for Labor Negotiations for all bargaining units.  $59K increase in meetings to manage the Awards Ceremony, Employee Service Awards, and Employee Appreciation Lunch.

Risk Management Programs
61 Risk Management Fund
2022-23
Budget
2023-24
Budget $ Change % Change
Administrative Staff and Supplies $1,951,559 $2,135,819 $184,260 9.4% City Health $13,477,538 $15,466,458 $1,988,920 14.8%
PERS Health $7,039,990 $7,444,623 $404,633 5.7%
Workers Compensation $5,173,170 $5,654,970 $481,800 9.3% Dental/Vision $2,102,895 $2,061,395 ($41,500) -2.0%
Other Employee Benefits $795,477 $867,092 $71,615 9.0%
Liability Insurance $4,924,519 $5,565,000 $640,481 13.0% Earthquake Insurance $562,087 $562,087 $0 0.0%
Property/Fire Insurance $952,588 $960,588 $8,000 0.8%
Total $36,979,823 $40,718,032 $3,738,209 10.1%
62 Human Resources: Accomplishments 1 of 3
 158 New Hires and 77 Temps since July 1, 2022
 105 recruitments since July 1, 2022
 Managing Workers Compensation claims by working closely with departments to address specific areas of concern and lower claims and associated costs.
 Completed a City-wide Supervisor training to ensure safety program goals and worker’s compensation system administration. This training is held regularly and at request of the department.
 Started an annual review cycle of claims with departments to mitigate future similar claims.

Human Resources: Accomplishments 2 of 3
 Successfully hired two Risk Analysts to lead the Safety and Worker’s Compensation efforts of the City. These positions are difficult to find qualified candidates.
 Completed a comprehensive review of our mandated DOT Commercial Driver program and enhanced our policies to ensure compliance.  Completed comprehensive grant funded traffic control training for Water, Parks, and TPW.
 Utilized enhanced and creative recruitment techniques such as bus wraps and targeted ads/brochures to local schools and business 63 Human Resources: Accomplishments 3 of 3
 Implemented new benefits enrollment system and hosted open enrollment online; 90% of active employees enrolled using the system.  Transitioned to new Stipend Benefit Administrator
 Largest turn out at Benefits and Health Fair, estimating 750 employees  Training Needs Assessment completed organization-wide  Three-year Training Plan developed
 HR Training and Organizational Development Site re-designed  New Employee Welcome re-designed and streamlined
 Monthly Learning Aids
64 Human Resources: Challenges
 Attracting qualified candidates
 Staffing shortages impacting the ability to restore essential services  Significant requests for coaching and training assistance throughout the organization
 Insurance challenges due to the state of the overall insurance market. 65 Finance Department
PROPOSED BUDGET FY 2023 -24
Finance – by Fund
67 Expenditures by Fund 2022-23
Budget
2023-24
Budget $ Change % Change
General Fund $7,193,577 $7,186,371 -$7,206 -0.1%
Parking District Fund $6,850,090 $5,578,028 -$1,272,062 -18.6% Pooled Investment Fund $330,000 $330,000 $0 0.0%
SA RDA Oblig Retirement Fund $3,023,661 $3,022,314 -$1,347 0.0% Total $17,397,328 $16,116,713 -$1,280,615 -7.4%
Finance – by Program
68 Expenditures by Program 2022-23
Budget
2023-24
Budget $ Change % Change
General Administration $1,894,003 $1,815,206 -$78,797 -4.2% Successor Agency $3,023,661 $3,022,314 -$1,347 0.0%
Parking Services O&M $4,456,228 $4,285,894 -$170,334 -3.8% Financial Services $2,993,046 $2,907,023 -$86,023 -2.9% Parking Enforcement $1,177,507 $1,292,134 $114,627 9.7% Purchasing $1,267,451 $1,314,720 $47,269 3.7%
Revenue $692,495 $646,652 -$45,843 -6.6%
Payroll and Benefits $676,582 $832,770 $156,188 23.1%
CIP and O&M Projects $1,216,355 $0 -$1,216,355 -100.0%
Total $17,397,328 $16,116,713 -$1,280,615 -7.4%
General Fund Changes
69  Overall Finance reduced their budget by $7K
 Eliminated an Accountant position in order to add a Payroll Supervisor position to assist with the growing needs of Payroll
70 Finance: Accomplishments
 Compliance:
 Clean audit with no findings for 2022 financial statements  Quarterly submission of ARPA Program Expenditure reports with US Treasury  Developed strategy to mitigate pension cost increases utilizing the City’s Section 115 Pension Stabilization funds
 Implemented electronic W2 process in payroll
 Filled 16 open positions including 8 internal promotions Finance: Challenges
71  FEMA and CalOES Recovery
 Grant management continuity of staff resources
 Need for automation and upskilling for process improvement Parking Enterprise Fund Summary
72 FY 2023-24
Proposed Budget
Revenue $3,923,655
Transfers In 1,306,330
Total $5,229,985
O&M Expenditures 5,578,028
CIP Expenditures -
Transfers Out 121,338
Total $5,699,366
Use of Reserves ($469,381)
Parking Enterprise Fund Highlights
 Working with the Downtown to provide clear and consistent parking rates  Free parking from Small Business Saturday to New Years Day  First hour free in all parking garages
 Deferring non-critical projects to save money and build reserves  Reorganized supervisor structure by eliminating 1.0 FTE Parking Coordinator and adding 1.0 FTE Parking Supervisor to maximize efficiency and reduce costs.
 Eliminated 0.5 FTE vacant Parking Enforcement Officer and increased a 0.5 FTE Parking Operations Aide to be full-time at 1.0 FTE. 73 Non - Departmental
PROPOSED BUDGET FY 2023 -24
Non Departmental – by Fund
75 Expenditures by Fund 2022-23
Budget
2023-24
Budget $ Change % Change
General Fund -$8,942,425 -$9,590,573 -$648,148 7.2%
2013 Pension Obligation (Refund) $3,735,081 $3,735,590 $509 0.01% Fire Station Capital Lease $367,727 $367,727 $0 0.0%
Courthouse Square Capital Lease $732,475 $729,150 -$3,325 -0.5% Total -$4,107,142 -$4,758,106 -$650,964 15.8%
Non Departmental – by Program
76 Expenditures by Program 2022-23
Budget
2023-24
Budget $ Change % Change
Citywide GF Insurance $3,253,041 $3,879,153 $626,112 19.2% Contract Services $460,000 $385,000 -$75,000 -16.3%
SonomaCo Transportation Authority $110,000 $120,000 $10,000 9.1% Debt Service $4,835,283 $4,832,467 -$2,816 -0.1%
General Fund Admin Cost Plan -$14,312,466 -$15,379,726 -$1,067,260 7.5% Animal Shelter $2,207,000 $2,500,000 $293,000 13.3%
County Admin Fee $315,000 $380,000 $65,000 20.6%
Non-Program -$975,000 -$1,475,000 -$500,000 51.3%
Total -$4,107,142 -$4,758,106 -$650,964 15.8%
General Fund Changes
77  $626K increase in Citywide rates for the General Fund’s portion of Liability, Fire and Earthquake insurance.
 $1.1M decrease in General Fund Administration, which distributes administrative costs within the General Fund to non-administrative departments.  $500K decrease in Non-Program Salaries, due to increasing the credit for Unspent Appropriations.

Information Technology
PROPOSED BUDGET FY 2023 -24
Information Technology – by Fund
79 2022-23 2023-24 $ %
Expenditures by Fund Budget Budget Change Change
Information Technology $9,188,815 $9,967,624 $778,809 8.5% Technology Replacement $725,025 $755,137 $30,112 4.2%
Total $9,913,840 $10,722,761 $808,921 8.2%
Information Technology – by Program
80 Expenditures by Program 2022-23 2023-24 $ %
(All Funds) Budget Budget Change Change
I.T. Administration $970,938 $1,073,033 $102,095 10.5%
I.T. Media Services $252,488 $261,212 $8,724 3.5%
I.T. GIS Services $758,113 $785,964 $27,851 3.7%
I.T. Development $3,826,588 $4,246,478 $419,890 11.0%
I.T. Customer Support $2,750,688 $2,970,937 $220,249 8.0% I.T. PC Replacement Program $205,375 $212,308 $6,933 3.4% CIP and O&M Projects $1,149,650 $1,172,829 $23,179 2.0% Total $9,913,840 $10,722,761 $808,921 8.2%
Budget Highlights
81  $456K increase in Salaries & Benefits mainly due to step increases, COLAs and Benefit increases.
 IT Department Reorganization: Eliminated1.0 FTE vacant IT Section Manager and added 1.0 FTE Senior IT Tech and 1.0 FTE IT Supervisor, which is conditional on an internal promote.
 Added 1.0 FTE Technology Application Specialist; charged 100% to PED.  $226K increase in vendor software licenses, subscriptions, and support; the majority is due to Cityworks moving to the IT Cost Allocation Plan from other department’s Budgets in FY 23-24.
82 Information Technology: Accomplishments
 Completed Development of 4-year IT Strategic Plan
 Deployed Enhanced Online Services for Internal Staff and the Community  Addressed Nearly 11,000 Internal IT Service Requests
 Hardened Cybersecurity Measures and Completed Cybersecurity Assessment  Upgraded City Council Chambers Public Meetings and Broadcast Features  Enhanced In-house Built Service Request System for EOC Use 83 Information Technology: Challenges
 Cybersecurity – continue addressing cybersecurity roadmap initiatives while refining processes and technologies to eliminate vulnerabilities, reduce risks and mitigate cybersecurity threats.
 Balancing Support and Maintenance with New IT Projects – 32 new IT projects started this past year with the same IT staff who support and maintain existing systems and IT infrastructure (11K service requests; 2K increase from prior year).  Emerging Technologies and Regulations – as technologies and regulations that impact or require technology continue to advance, the IT department must remain current on the latest technology while continuing to support existing technology.

Housing & Community Services
PROPOSED BUDGET FY 2023 -24
Housing & Community Services – by Fund
85 Expenditures by Fund 2022-23 2023-24 $ %
(All Funds) Budget Budget Change Change
General Fund $161,000 $101,000 -$60,000 -37.3%
Mobile home Rent Stabilization $143,569 $263,982 $120,413 83.9% Homeless Service Operations $0 $301,800 $301,800 n/a
ARPA Federal Stimulus $0 $4,148,383 $4,148,383 n/a
Admin Housing & Community
Services $1,574,741 $1,570,901 -$3,840 -0.2%
Rental Assistance Programs $38,967,504 $41,395,358 $2,427,854 6.2% Housing Trust $14,072,027 $32,649,481 $18,577,454 132.0% Total $54,918,841 $80,430,905 $25,512,064 46.5%
Housing & Community Services – by Program
86 Expenditures by Program 2022-23 2023-24 $ %
Budget Budget Change Change
Mobile Home Rent Control Ord. $143,569 $263,982 $120,413 83.9% Housing Trust $12,755,961 $10,602,866 -$2,153,095 -16.9% Admin Housing & Community Services $1,574,741 $1,570,901 -$3,840 -0.2% Community Services Programs $111,000 $51,000 -$60,000 -54.1% Rental Assistance Programs $38,967,504 $41,394,433 $2,426,929 6.2% ARPA Federal Stimulus $0 $4,148,383 $4,148,383 n/a
Homeless Shelter Operations $0 $301,800 $301,800 n/a
CIP and O&M Projects $1,366,066 $22,097,540 $20,731,474 1517.6% Total $54,918,841 $80,430,905 $25,512,064 46.5%
General Fund Changes
87  Secure Family Fund Grant - $50K
 Legal Aid Grant - $111K
 Utilizing remaining $60K CDBG-CV for Legal Aid contract in FY 2023/24  One-year reduction to General Fund
Budget Highlights 1 of 2
88  Mobilehome Fund $264K
 Increased staff time to program
 Anticipating additional fair rate of return hearings due to ordinance changes  Homeless Services Operations $301K
 Funding contributions from Community Foundation and Community sources  ARPA- $4.1M
 Homeless Services Programs $3.2M
 Administration $915K
 Housing Administration - $1.5M
 Slight reduction to Citywide overhead
 Rental Assistance Programs $41.4M
 Increased per-unit assistance in all programs
 Housing Trust $32.6M
 IIG Round 8 Grant $20M (O&M Project)
 Loan activity reduction of $2.1M- 22/23 was an abnormally high year  Staff time reallocated to Mobilehome
89 Budget Highlights 2 of 2
90 Housing & Community Services:

Accomplishments 1 of 2
 Implemented City Encampment Team - a proactive approach to encampments
 Adopted Homeless Solutions Strategic Plan
 Completed the first year of the Safe Parking Program, assisting 131 people  Successfully transitioned from paper to electronic waiting list - 7,296 applicants
91 Housing & Community Services:

Accomplishments 2 of 2
 Leased 80 EHV clients; 21 have vouchers and searching for housing  Linda Tunis Sr. Apts. - first 2017 CDBG-DR Multifamily Housing Program project completed in California
 4 of 5 CDBG-DR projects are complete or under construction  Bennett Valley Apartments starting construction- former Senior Center site 92 Housing & Community Services:

Challenges
 Work with Housing Choice Voucher holders to identify units and improve voucher leasing rates
 Continuing to advance affordable housing projects with the expiration of one-time funds for development
 Sustaining funding for homeless services initiatives and continuing to develop proactive approaches to assist the unhoused population 93 Questions?