RESOLUTION NO. RES-2023-084
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE EIGHTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F001238 BETWEEN THE CITY OF SANTA ROSA AND R3 CONSULTING GROUP INC.
WHEREAS, on July 12, 2016, the Council of the City of Santa Rosa authorized the City Manager through Resolution No. 28815 to negotiate and award an agreement for the preparation and completion of a request for proposals for the provision of collection services pursuant to Chapter 9-12 of the Santa Rosa City Code in an amount not to exceed $150,000; and WHEREAS, on August 15, 2016, the Deputy City Manager approved Professional Services Agreement No. F001238 (Agreement) with R3 Consulting Group Inc. in an amount not to exceed $150,000 to assist the City in procuring a new Solid Waste Agreement; and WHEREAS, on June 19, 2017, the First Amendment to Agreement No. F001238 was made in an additional amount of $49,000 to provide additional negotiation assistance and contract management services; and WHEREAS, on December 15, 2017, the Second Amendment to Agreement No. F001238 was made in an additional amount of $27,000 to provide on-call assistance during the transition to Recology as the City’s solid waste services provider and to provide contract management training and support; and WHEREAS, on May 4, 2018, the Third Amendment to Agreement No. F001238 was made in an additional amount of $20,500 to extend on-call assistance, contract management training and support and prepare a refuse rate index adjustment workbook; and WHEREAS, on March 26, 2019, the Fourth Amendment to Agreement No. F001238 was made in an additional amount of $20,500 to extend on-call contract management assistance, preparation of a refuse rate index adjustment workbook and review and analysis of Recology’s annual rate increase application; and WHEREAS, on September 9, 2020, the Fifth Amendment to Agreement No. F001238 was made in an additional amount of $37,390 to extend on-call contract management assistance, preparation of a refuse rate index adjustment workbook and review and analysis of Recology’s annual rate increase application; and WHEREAS, on July 20, 2021, the Sixth Amendment to Agreement No. F001238 was made with no additional compensation paid to R3 Consulting by extending the Agreement’s time of performance to allow adequate time to complete all the required services and tasks; and WHEREAS, on July 8, 2022, the Seventh Amendment to Agreement No. F001238 was made in an additional amount of $74,520 to further extend on-call assistance, provide support and review of Recology’s annual rate application, review and analyze the construction and demolition franchise program, deliver an analysis of the Recyclable Materials Revenue and Organics Processing Elements’ rate distribution contained within the Solid Waste Collection Services Agreement and provide an evaluation of the City’s zero waste program and funding options; and WHEREAS, the City intends to seek reimbursement of costs in full from Recology Sonoma Marin pursuant to Section 4.06.4 of the City’s agreement with Recology Sonoma Marin for the detailed rate review; and WHEREAS, the City would like to conduct a detailed rate review of Recology’s January 1, 2024, rate application and has obtained a quote from R3 Consulting Group Inc. to perform same for an amount not to exceed $70,000, for which the City will seek reimbursement in full by Recology Sonoma Marin under the terms of the City’s agreement with Recology Sonoma Marin.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves the Eighth Amendment to Agreement No. F001238 with R3 Consulting Group, Inc. in an amount not to exceed $70,000, for a total amount payable under the Agreement not to exceed $448,910, in substantially the same form as Exhibit A to the Resolution, subject to approval as to form by the City Attorney.
IN COUNCIL DULY PASSED this 23rd day of May, 2023.
AYES: (5) Mayor N. Rogers, Council Members Alvarez, Fleming, Okrepkie, Stapp NOES:
ABSENT: (2) Vice Mayor MacDonald, Council Member C. Rogers ABSTAIN:
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A – Eighth Amendment to Agreement No. F001238 with R3 Consulting Group, Inc.
Reso. No. RES-2023-084
Resolution - CSA 2nd Amendment