Agenda Item #12.14
For Council Meeting of: July 11, 2023
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: ALAN ALTON, CHIEF FINANCIAL OFFICER
FINANCE DEPARTMENT
SUBJECT: APPROVAL OF AMENDMENT TO BLANKET PURCHASE ORDER NUMBER 166038 WITH KONE INC. FOR ELEVATOR AND LIFT MAINTENANCE AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Finance Department that the Council, by resolution, approve an Amendment to Blanket Purchase Order Number 166038 for elevator and wheelchair lift maintenance with KONE Inc., Moline, Illinois, to increase compensation in the amount of $75,000, for a total not to exceed amount of $174,000.
EXECUTIVE SUMMARY
The City of Santa Rosa has various locations that contain elevators and wheelchair lift stations that require maintenance and repair services. The current Blanket Purchase Order expires on September 30, 2024.
BACKGROUND
On January 24, 2022, the City Manager approved the use of the Omnia Partners Cooperative Agreement Number 0019.001564 and award of Blanket Purchase Order (BPO) Number 166038 for elevator and wheelchair lift maintenance and repair services to KONE Inc., in an amount not to exceed $99,000.
PRIOR CITY COUNCIL REVIEW
Not Applicable
ANALYSIS
At the current rate of spend, there is a need to add compensation to fully fund the services through the expiration date of September 30, 2024.
Under the City’s Purchasing Policy, City Code 3-08-110(A) Award Authority, this modification requires approval by the City Council.
FISCAL IMPACT
Funds for this expense have been appropriated in the Fiscal Year 2023-24 budget within various departments and, as a regular expenditure, will be included in subsequent years’ budget requests when presented to Council.
ENVIRONMENTAL IMPACT
This action is exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA Guidelines Sections 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable
NOTIFICATION
Not applicable
ATTACHMENTS
Resolution
PRESENTER
Doug Williams, Facilities Maintenance Coordinator
Brandalyn Tramel, Purchasing Agent
AMENDMENT TO BLANKET PURCHASE ORDER NUMBER 166038 WITH
KONE INC.
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