City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL-REVISED
AUGUST 8, 2023
COUNCIL MEMBER CHRIS ROGERS WILL BE PARTICIPATING IN THE MEETING VIA TELECONFERENCE FROM 1704 N. LUMINA AVE. UNIT 6F, WRIGHTSVILLE BEACH, NC 28480. THIS AGENDA SHALL BE POSTED AT THE LOCATION.
2:30 P.M. - CLOSED SESSION (VIA IN-PERSON AND ZOOM)
3:00 P.M. - BOARD INTERVIEWS (VIA IN-PERSON AND ZOOM)
4:00 P.M. - REGULAR SESSION (VIA IN-PERSON AND ZOOM)
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE
OBSERVED), OR VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/86876779687, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 868 7677 9687
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW.
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,
AT&T U-VERSE CHANNEL 99, AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting via Zoom, In-Person from Council Chamber, or submitted in advance by 5:00 pm, the Monday before the City Council Meeting via e-mail at [email protected], or recorded voice message at 707-543-3005.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber, by accessing the meeting through the Zoom link, or by dial-in at the time an Agenda Item is discussed during the City Council Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advanced Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., Monday, August 7. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment.
Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-3005 by 5:00 p.m., Monday, August 7.
State your name, the Agenda Item Number(s) on which you wish to comment, Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
and your comment. PLEASE DO NOT LEAVE YOUR PHONE NUMBER OR
PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.
E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access. Recorded voice message public comments will be played during the meeting at the time the item is heard.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item
18. 2:30 P.M. (VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
*2.1 CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representative: Mayor Natalie Rogers
Unrepresented Employee: City Attorney
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
3:00 P.M. (VIA IN-PERSON AND ZOOM)
3. INTERVIEWS FOR BOARDS, COMMISSIONS AND COMMITTEES
3.1 INTERVIEWS FOR HOUSING AUTHORITY VACANCIES
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
The Council will interview applicants for the Housing Authority to fill one Tenant Commissioner At-Large vacancy and one Tenant Commissioner Senior vacancy, each to serve a two-year term expiring two years from the date of their appointments.
Staff Report
Attachment 1 - Notice of Availability of Applications
Attachment 2 - Council Policy 000-06
Attachment 3 - Housing Authority Resolution 1724
Attachments:
4. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4:00 P.M. (VIA IN-PERSON AND ZOOM)
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
7. PROCLAMATIONS/PRESENTATIONS - NONE.
8. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8.1 COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
9.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through July 2023 as well as provide a summary of pending litigation against the City.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
Litigation ReportAttachments:
10. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
11.1.1 Council Subcommittee Reports
11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
11.1.4 Association of Bay Area Governments (ABAG)
11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
11.1.6 Sonoma Clean Power Authority (SCPA)
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
11.1.8 Groundwater Sustainability Agency (GSA)
11.1.9 Sonoma County Continuum of Care (CoC)
11.1.10 Renewal Enterprise District (RED)
11.1.11 Public Safety Subcommittee
11.1.12 Other
11.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS
11.2.1 Council may vote to make appointments to the following board:
· Housing Authority - One Tenant Commissioner At-Large
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
Representative and one Tenant Commissioner Senior
Representative, with terms ending two years from the date of appointment.
11.2.2 Council may vote to make appointments to the following board:
· Board of Building Regulation Appeals - Six vacancies on the board. Incumbents may serve a four-year term expiring December 31, 2026 and new appointments will serve a two-year term expiring December 31, 2024.
Staff Report
Attachment 1 - Notice of Application Availability
Attachment 2 - Council Policy 000-06
Attachment 3 - BOBRA City Code
Attachments:
12. APPROVAL OF MINUTES
12.1 July 22, 2023 Special Meeting Minutes.
Draft MinutesAttachments:
12.2 July 25, 2023 Regular Meeting Minutes.
Draft MinutesAttachments:
13. CONSENT ITEMS
13.1 RESOLUTION - APPROVAL OF GRANT OF EASEMENT TO, AND
ACCEPTANCE OF QUITCLAIM OF EASEMENT INTERESTS FROM,
PG&E AND AT&T, AND SUMMARY VACATION OF A PORTION OF
PUBLIC UTILITY EASEMENT ALONG FOUNTAINGROVE PARKWAY
RECOMMENDATION: It is recommended by the Fire Department, Transportation and Public Works Department and Real Estate Services that the Council, by two separate resolutions: 1) approve (a) a grant of easement to Pacific Gas and Electric Company (“PG&E”) and Pacific Bell Telephone Company, doing business as AT&T California (“AT&T”) over a portion of City owned property located on Fountaingrove Parkway, Santa Rosa, APN 173-670-035 (“Property”), (b) acceptance of quitclaim deeds from PG&E and AT&T with respect to existing utility easements over the Property, and (c) summarily vacating approximately Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
1,086 square feet of an unused public utility easement; and 2) authorize the Assistant City Manager to execute the Easement Deed, certificates of acceptance with respect to the Quitclaim Deeds and any additional documents necessary to accomplish these actions, subject to approval as to form by the City Attorney, in connection with the Fire Station 5 Resiliency and Relocation Project.
Staff Report
Resolution 1
Exhibit A - Easement Deed
Resolution 2
Exhibit A - Vacation of Public Utility Easement
Attachments:
13.2 RESOLUTION - THIRD AMENDMENT TO PROFESSIONAL
SERVICES AGREEMENT F002334 WITH BELINDA M. FERNANDEZ,
DBA STUDIO B (THIS ITEM WAS CONTINUED FROM THE JULY 11, 2023 REGULAR MEETING)
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council, by resolution, approve the Third Amendment to Professional Services Agreement Number F002334 with Belinda M. Fernandez, DBA Studio B, to extend visitor focused marketing and brand management services for the Economic Development Division through June 30, 2024, increase compensation in the amount of $70,000 for a total amount not to exceed $322,000, and update the original scope of work.
Staff Report
Resolution
Exhibit A -Third Amendment to Professional Services Agreement Attachments:
13.3 RESOLUTION - FIRST AMENDMENT TO SOFTWARE
SUBSCRIPTION SERVICE AGREEMENT F002367 WITH
PERMITROCKET SOFTWARE, LLC (DBA “EPERMITHUB”)
RECOMMENDATION: It is recommended by the Planning and
Economic Development and Information Technology Departments that the Council, by resolution, approve the First Amendment to Software Subscription Service Agreement F002367 with PermitRocket, LLC, dba “ePermitHub,” (“First Amendment”) for a two-year extension of Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
electronic plan review software and add an option for additional support and configuration services, for a total amount of $93,250, and a total cumulative contract amount of $192,456.66.
Staff Report
Resolution
Exhibit A
Attachments:
13.4 RESOLUTION - RATIFICATION AND AUTHORIZATION OF
INCREASED COMPENSATION FOR CONTINUED COOPERATIVE
PURCHASE OF COMPUTER AND SERVER EQUIPMENT FROM
DELL MARKETING L.P.
RECOMMENDATION: It is recommended by the Information
Technology and Finance Departments that the Council, by resolution, authorize the City’s continued purchase of computer and server equipment from Dell Marketing L.P. utilizing a cooperative purchase approach under the Minnesota National Association of State Procurement Officials (NASPO) Agreement(s) No. 23004 and associated California Participating Addenda with an increase in compensation in an amount not to exceed $2,000,000 for a total not-to-exceed amount of $5,016,358.79, as follows: (1) ratify purchases dating back to August 1, 2022 in an amount not to exceed $387,452.42; (2) approve and authorize the City Manager, Purchasing Agent or designee to continue to utilize NASPO Agreement(s) No. 23004 and California Participating Addenda No. 7-15-70-34-003 (expires October 31, 2023) and any successor California Participating Addendum in an amount not-to-exceed $1,612,547.58 for the purchase of such computer and software equipment through June 30, 2025.
Staff Report
Attachment 1 - NASPO Master Agreement No. 23004
Resolution
Attachments:
13.5 RESOLUTION - APPROVAL OF PROFESSIONAL SERVICES
AGREEMENT WITH SLOAN SAKAI YEUNG & WONG LLP
RECOMMENDATION: It is recommended by the Human Resources Department and City Attorney’s Office that Council, by resolution, approve a Professional Services Agreement with Sloan Sakai Yeung & Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
Wong LLP for specialized labor relations and employment law services in an amount of $500,000.
Staff Report
Resolution
Exhibit A
Attachments:
13.6 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL
HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa.
Staff Report
Resolution
Attachments:
14. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 18.
Voice message public comments received for non-agenda items may be played under Agenda Item 14 or at Item 18. Recorded public comments are limited to three minutes to mirror in-person meeting protocols.
15. REPORT ITEMS - NONE.
16. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
16.1 PUBLIC HEARING - REPEALING AND REPLACING CHAPTER 11-22
OF THE SANTA ROSA CITY CODE (CAMPING ON PUBLIC
STREETS AND PUBLIC PROPERTY) - CAMPING ORDINANCE
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
BACKGROUND: Chapter 11-22 of the Santa Rosa City Code - Camping on Public Streets and Public Property (Camping Ordinance) was adopted by Council in 1994 and applies to camping on public and private property within the Santa Rosa city limits. The current Camping Ordinance prohibits camping on public property and conflicts with Martin v. City of Boise (Martin), a 2019 decision by the United States Court of Appeals for the Ninth Circuit that prohibits cities from criminally enforcing camping restrictions on public property if they do not have enough shelter beds available for the homeless population. The update to the Camping Ordinance will eliminate the City’s current blanket ban on camping on public property and establish camping standards that are protective of the public health and safety of all Santa Rosa residents.
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that Council introduce an ordinance repealing and replacing Chapter 11-22 of the Santa Rosa City Code (Camping on Public Streets and Public Property) to: 1) eliminate a blanket ban on camping on public property to align with Martin v. City of Boise, a 2019 decision by the United States Court of Appeals for the Ninth Circuit; and 2) establish standards for camping on public or private property that protect the health and safety of the community.
Staff Report
Ordinance
Presentation
Public Hearing Notice
Late Correspondence (Uploaded 08-08-2023)
Attachments:
16.2 PUBLIC HEARING - RESOLUTION AUTHORIZING A GRANT
APPLICATION FOR FTA SECTION 5310 FUNDS FOR PURCHASE
OF REPLACEMENT ADA PARATRANSIT VEHICLES
BACKGROUND: This FTA Section 5310 Grant Application for Americans With Disabilities Act (ADA) Accessible Vehicles is for the acquisition of replacement paratransit vehicles that have reached their useful life expectancy. The California Department of Transportation (Caltrans) requires that public agencies hold a public hearing to allow Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
local non-profits to comment on both their ability to provide ADA complementary paratransit service and the City’s interest in submitting a Section 5310 - Enhanced Mobility of Seniors and Individuals with Disabilities Program grant application.
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council: 1) hold a public hearing to receive public comment and to determine whether any private non-profit is readily available to provide paratransit services within the City; and 2) by resolution, authorize the City Manager or designee to execute and file a grant application with the California Department of Transportation under Federal Transit Act Section 5310 - Enhanced Mobility of Seniors and Individuals with Disabilities Program to purchase replacement ADA Paratransit cutaway vehicles.
Staff Report
Resolution
Presentation
Public Hearing Notice
Attachments:
**16.3 PUBLIC HEARING - 1650 W STEELE LANE APARTMENTS APPEAL BACKGROUND: On January 25, 2023, the Zoning Administrator approved the 1650 W Steele Lane Apartments Project (the Project), which proposes to construct a 36-unit multifamily residential development located at 1650 W Steele Lane. The project included three Planning approvals including an Addendum to a previously certified EIR, a Minor Conditional Use Permit, and Minor Design Review. On February 6, 2023, an appeal of that action was received, which requires City Council review and action. On May 23rd, 2023, the Council elected to continue the item to a date uncertain.
RECOMMENDATION: It is recommended by the Zoning Administrator and the Planning and Economic Development Department that the Council, by three resolutions, deny the appeal and uphold the decision of the Zoning Administrator to 1) adopt an Addendum to the certified North Santa Rosa Station Area Specific Plan Environmental Impact Report, 2) approve a Minor Conditional Use Permit, and 3) approve Minor Design Review for the 1650 W Steele Lane Apartments Project Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
located at 1650 W Steele Lane.
Staff Report
Attachment 1 - Disclosure Form
Attachment 2 - Conditional Use Permit Narrative
Attachment 3 - Density Bonus Project Narrative and Cost Reduction Statement Attachment 4 - Zoning Administrator Plan Set
Attachment 5 - Addendum to North Santa Rosa Station Area Specific Plan EIR Attachment 6 - Civil Submittal
Attachment 7 - Consideration of Design Review Board's Concept Comments Attachment 8 - Climate Action Plan Checklist
Attachment 9 - Traffic Study and Parking Program Description Attachment 10 - Public Comments received prior to July 25th, 2023 Attachment 11 - Applicant's Attorney Presentation
Attachment 12 - Appeal Application - Charles M Shulz Creative Associates Attachment 13 - Appellant Presentation
Attachment 14 - City Council Plan Set
Attachment 15 - Applicant's Attorney Memo
Attachment 16 - Zoning Administrator Resolution No. ZA-2023-005 Attachment 17 - Zoning Administrator Resolution No. ZA-2023-006 Attachment 18 - Birds Eye View with Rendering
Attachment 19 - HCD Letter of Support and Technical Assistance Attachment 20 - Appellant Disclosure
Resolution 1 - Addendum to the North Santa Rosa Station Area Specific Plan Exhibit A
Resolution 2 - Minor Conditional Use Permit
Resolution 3 - Minor Design Review
Exhibit A
Presentation
Public Hearing Notice
Location Map
Attachment 19 (Revised) - HCD Letter of Support and Technical Assistance (Uploaded 08-08-2023) Late Correspondence (Uploaded 08-08-2023)
Attachments:
17. WRITTEN COMMUNICATIONS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
17.1 NOTICE OF FINAL MAP - Schellinger-Burbank Subdivision - Provided for information.
Notice of Submittal
Location Map
Attachments:
17.2 STATE LEGISLATIVE UPDATE:
· Support for AB 1657 (Wicks) -- The Affordable Housing Bond Act of 2024. Provided for information.
State Legislative Memo
Bill Text - AB-1657 The Affordable Housing Bond Act of 2024 AB-1657 Letter of Support
Attachments:
18. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 14. Each speaker will be allowed three minutes.
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
20. ADJOURNMENT OF MEETING
21. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
21.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 8, 2023City Council - FINAL-REVISED
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full version of the Open Government Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.