RESOLUTION NO. RES-2023-39
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA RATIFYING AND APPROVING ADDITIONAL FUNDING FOR THE CONTINUED COOPERATIVE PURCHASE OF COMPUTER AND SERVER EQUIPMENT FROM DELL MARKETING, L.P. UNDER THE MINNESOTA NASPO AGREEMENT AND ASSOCIATED CALIFONRIA PARTICIPATING ADDENDA WHEREAS, the Information Technology Department purchases and supports approximately 2,000 PCs, laptops and tablets for city staff use, as well as servers, and has designed a selection, purchasing and deployment process optimized for efficiency and cost management; and WHEREAS, the City standardized on Dell equipment in 2007, and has most recently been procuring Dell equipment through the National Association of State Procurement Officials (NASPO) Minnesota Master Agreement No. MNWNC-108 and California Participating Addendum No. 7-15-70-34-003; and WHEREAS, the existing Minnesota NASPO Master Agreement with Dell Marketing No. 23004 and the associated California Participating Addendum No. 7-15-70-34-003 remain in effect through October 31, 2023; and WHEREAS, the MNWNC-108 and California Participating Addendum is ending, and the State of Minnesota, Department of Administration, Office of State Procurement, on behalf of the State of Minnesota and NASPO ValuePoint Cooperative Procurement Program (“NASPO ValuePoint”) issued a solicitation to establish Minnesota NASPO ValuePoint Master Agreement(s) (“Contract”) with qualified manufacturers for Computer Equipment (Desktops, Laptops, Tablets, Servers, and Storage, including related Peripherals & Services); and WHEREAS, effective July 1, 2023, a new Minnesota NASPO Master Agreement with Dell Marketing, L.P., No. 23004; and WHEREAS, negotiations are underway for issuance of a new associated California Participating Addenda under the July 1, 2023 Minnesota NASPO Master Agreement with Dell Marketing L.P. No. 23004, which would again allow the State of California and local governments in state to participate in the cooperative purchase; and WHEREAS, the Information Technology and Finance Departments recommend Council approve the use of Agreement No. 23004, and the associated California Participating Addendum to continue to procure Dell products; and WHEREAS, the NASPO cooperative agreement for Computer Equipment, Peripherals & Related Services and California Participating Addendum require purchase orders (POs) be provided as part of its ordering process.
NOW, THEREFORE, BE IT RESOLVED that the Council authorizes the City’s continued purchase of computer and server equipment from Dell Marketing L.P. utilizing a cooperative purchase approach under the Minnesota National Association of State Procurement Officials (NASPO) Agreement(s) No. 23004 and associated California Participating Addenda with an increase in compensation in an amount not to exceed $2,000,000 for a total not-to-exceed amount of $5,016,358.79.
BE IT FURTHER RESOLVED that the Council ratifies purchases dating back to August 1, 2022 in an amount not to exceed $387,452.42.
BE IT FURTHER RESOLVED that the Council approves and authorize the City Manager, Purchasing Agent or designee to continue to utilize NASPO Agreement(s) No. 23004 and California Participating Addenda No. 7-15-70-34-003 (expires October 31, 2023) and any successor California Participating Addendum in a form approved by the City Attorney in an amount not-to-exceed $1,612,547.58 for the purchase of such computer and software equipment through June 30, 2025.
BE IT FURTHER RESOLVED that the Council authorizes the City Manager, Purchasing Agent or designee to issue and/or execute any necessary Purchase Orders or related documentation in conformance with this resolution, subject to approval as to form by the City Attorney.
IN COUNCIL DULY PASSED this 8th day of August, 2023.
AYES: (7) Mayor N. Rogers, Vice Mayor MacDonald, Council Members Alvarez, Fleming, Okrepkie, C. Rogers, Stapp
NOES: (0)
ABSENT: (0)
ABSTAIN: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
Interim City Attorney
Reso. No. RES-2023-139
Resolution Template.doc