RESOLUTION NO. RES-2023-161
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A GOLF CART OPERATIONAL LEASE FOR BENNETT VALLEY GOLF COURSE THROUGH SOURCEWELL COOPERATIVE AGREEMENT 122220-CCR AND AUTHORIZE THE CHIEF FINANCIAL OFFICER TO INCREASE REVENUE AND EXPENDITURE APPROPRIATIONS WHEREAS, the City owns the 150-acre Bennett Valley Golf Course (BVGC) facility including but not limited to an 18-hole golf course, driving range, pro shop, restroom, maintenance shops and yards, and restaurant, bar and event center; and WHEREAS, the BVGC rents golf carts to customers, providing a valuable accessory for players and source of revenue for operation of the course; and WHEREAS, the existing fleet of 56 golf carts are over 6 years old and in need of frequent repair; and WHEREAS, part of the City’s original request for proposals to operate, manage and maintain the BVGC, it was anticipated that the city would need to replace the existing carts with a new lease; and WHEREAS, the Purchasing Division identified Sourcewell Cooperative Agreement 122220-CCR, authorized under City Code Section 3-08.160, for the 60-month operational lease of 72 new Club Car golf carts totaling $531,360; and WHEREAS, BVGC annual golf cart sales revenue is anticipated to cover the annual golf cart operational lease; and WHEREAS, final interest and use tax rates on the lease will vary up until Council approves this operational lease agreement.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves and authorizes, by resolution, the City Manager to negotiate and execute a Lease Agreement substantially in the form of Exhibit A with VGM Financial Services, Minnetonka, Minnesota, utilizing a Sourcewell Cooperative Agreement 122220-CCR for the operational lease of 72 Club Cars , for the period of 60 months, and subject to approval by the City Attorney. ///
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BE IT FURTHER RESOLVED that the Council authorizes the Chief Financial Officer to increase expenditure and revenue appropriations in the Bennett Valley Golf Course Enterprise to pay operating lease costs and receive golf cart revenue equal to amount of fiscal year 2024 lease payments.
IN COUNCIL DULY PASSED this 12th day of September, 2023.
AYES: (7) Mayor N. Rogers, Vice Mayor MacDonald, Council Members Alvarez, Fleming, Okrepkie, C. Rogers, Stapp
NOES: (0)
ABSENT: (0)
ABSTAIN: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
Assistant City Attorney
Exhibit A – Draft Lease Agreement with VGM Financial Services Reso. No. RES-2023-161
Resolution Template.doc