Agenda Item #12.1
For Council Meeting of: September 12, 2023
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: JAMES JENSEN, DEPUTY DIRECTOR, ENGINEERING
TRANSPORTATION AND PUBLIC WORKS DEPARTMENT
SUBJECT: CONTRACT AWARD – SONOMA AVE PAVEMENT REHABILITATION - E ST TO BOBELAINE DR AGENDA ACTION: MOTION
RECOMMENDATION
It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02262, Sonoma Ave Pavement Rehabilitation - E St To Bobelaine Dr, in the amount of $4,348,477 to the lowest responsible bidder, Ghilotti Bros., Inc. of San Rafael, California, approve a 15% contract contingency, and authorize a total contract amount of $5,000,748.55. No City General Fund money is included in this project.
EXECUTIVE SUMMARY
This motion will award a contract to Ghilotti Bros., Inc. of San Rafael, California, approve a 15% contract contingency and authorize a total contract amount of $5,000,648.55. Due to failing and deteriorating pavement conditions, rehabilitation of approximately 0.9 centerline miles of this roadway will be completed with hot mixed asphalt. Additionally, this project will reconstruct non-compliant pedestrian ramps to current standards and replace 76 aging water services on Sonoma Avenue between E Street and Bobelaine Drive. Project funds include Utility Impact Fee, Gas Tax Fund, Senate Bill 1 (SB1), Capital Facilities Fee and City In-Lieu Fee. No City General Fund money is included in this project.
BACKGROUND
This project will rehabilitate approximately 0.9 centerline miles of this roadway by replacing layers of failed pavement and overlaying with hot mixed asphalt. This section of roadway was originally constructed in 1966 and has not been rehabilitated in over 30 years. Now, the current failing and deteriorating pavement conditions require continual maintenance efforts.
The existing striping configuration will be maintained including Class II bike lanes. 29 non-compliant pedestrian ramps will be updated to current standards to improve pedestrian access. 76 aging water services within the project limits will be replaced to prevent future failures and subsequent damage to the new pavement surface. The project limits are on Sonoma Avenue between E Street and Bobelaine Drive.
PRIOR CITY COUNCIL REVIEW
Not applicable
ANALYSIS
1. The project was advertised on June 30, 2023, and bids were received on August 3, 2023. A total of four (4) bids were received, ranging from $4,348,477 to $5,774,176.40. The low bid was 13.48% over the Engineer’s estimate.
2. The low bidder, Ghilotti Bros., Inc. possesses a valid contractor’s license of the required class, as verified by the Contractors State License Board, and is registered with the State Department of Industrial Relations (DIR).
3. The contract agreement has been reviewed and approved by the City Attorney.
4. Construction is anticipated to begin approximately October 2023. The length of the contract is 90 working days.
5. The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
Funding for this project has been appropriated to Account Nos. 17611/55803.
Funding for this project was appropriated in previous fiscal years’ Capital Improvement Program budgets, approval of this contract has no additional impact on the budget, and funding is available to award this contract.
ENVIRONMENTAL IMPACT
The project is exempt from the provisions of the California Environmental Quality Act (CEQA) under Categorical Exemption Section 15378 in that there is no possibility that the proposed activity may have significant effects on the environment, and that no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 –Summary of Bids
PRESENTER
Greg Dwyer, Associate Civil Engineer
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