Agenda Item #12.6
For Council Meeting of: September 12, 2023
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: ALAN ALTON, CHIEF FINANCIAL OFFICER, FINANCE DEPARTMENT SUBJECT: AMENDMENT APPROVAL – NINTH AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001438 WITH ADS-MYERS, INC. FOR JANITORIAL SERVICES AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Finance and Transportation and Public Works Departments that the Council, by resolution, approve the Ninth Amendment to General Service Agreement Number F001438 with ADS-Myers, Inc., Gardnerville, Nevada, to add janitorial services for the new inRESPONSE Team Building located at 983 Sonoma Avenue in the amount of $192,161.32 for services through June 30, 2027, for a total contract amount not to exceed $ 6,765,346.03, plus the pre-existing $100,000 contingency.
EXECUTIVE SUMMARY
Purchasing received a request to add janitorial services to the new inRESPONSE Center Building located at 983 Sonoma Avenue. The current agreement term for city-wide janitorial services under F001438 General Service Agreement is through June 30, 2027.
BACKGROUND
The janitorial contract services managed by various City facilities. Services include, but are not limited to vacuuming, carpet spot cleaning, blind dusting, emptying main trash, compost and recycling cans, dusting window treatments, cleaning break rooms and restrooms, monthly, quarterly, and annual floor and window treatments, cleaning and removal of graffiti in parking garage elevators, cleaning outside of Railroad Square building, and other assorted janitorial services. ADS-Myers staff has played an integral part in providing sanitization cleaning utilizing CDC approved cleaning products during the pandemic.
Mental Health Support Team inRESPONSE is designed to respond to calls for service with a mental health first approach. The team is comprised of a licensed mental health clinician, a paramedic, a homeless outreach specialist, and supported by a wrap-around support services provider. inRESPONSE will be trained in de-escalation and social work interventions as well as physical and mental health evaluations. While inRESPONSE works in partnership with the Santa Rosa Police Department, the inRESPONSE team is unarmed and best equipped to support and provide mental health resources to individuals and families experiencing a crisis.
PRIOR CITY COUNCIL REVIEW
June 20, 2017, the City Council, by Resolution 2017-101, approved award of General Service Agreement F001438.
January 5, 2021, the City Council, by Resolution 2021-005, approved the Fourth Amendment to General Service Agreement F001438 to add service for the new Downtown Portland Loo.
May 24, 2022, the City Council, by Resolution 2022-094, approved the Seventh Amendment General Service Agreement F001438 for a five-year extension.
ANALYSIS
Transportation and Public Work Facilities division received a quote for three-day weekly services for the inRESPONSE on March 7, 2023.
It is in the best interest of the City to amend this service under the current agreement for citywide janitorial services.
FISCAL IMPACT
Funding for this service will be from GL Operational Account 310704 (inRESPONSE Team Facility), and as a regular operating expenditure will be included in future fiscal year budgets when approved by Council. Approval of this action does not have a fiscal impact on the General Fund.
ENVIRONMENTAL IMPACT
The Council finds that the proposed action is exempt from the provisions of the California Environmental Quality Act (CEQA) under section 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and that no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not Applicable
NOTIFICATION
Not Applicable
ATTACHMENTS
Resolution/Exhibit A (Amendment)
PRESENTER
Doug Williams, Facilities Maintenance Coordinator
AMENDMENT APPROVAL – NINTH AMENDMENT TO F001438 ADS-MYERS JANITORIAL SERVICES PAGE 3 OF 3