Agenda Item #12.7
For Council Meeting of September 26, 2023
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: JEN SANTOS, ACTING DIRECTOR
RECREATION AND PARKS DEPARTMENT
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH QUADRIGA LANDSCAPE ARCHITECTURE & PLANNING TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN AND ENGINEERING SERVICES TO PREPARE DESIGN AND CONSTRUCTION DOCUMENTS FOR KAWANA SPRINGS COMMUNITY PARK
AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Recreation and Parks Department that the Council, by resolution, approve the Professional Services Agreement between the City of Santa Rosa and Quadriga Landscape Architecture & Planning, to provide landscape architectural design and engineering services to prepare design and construction documents for Kawana Springs Community Park in an amount not to exceed $603,763.60.
EXECUTIVE SUMMARY
The purpose of this Agreement with Quadriga Landscape Architecture & Planning is to provide landscape architectural design and engineering services to prepare design and construction documents for developing the Kawana Springs Community Park property based on the approved Master Plan.
BACKGROUND
Kawana Springs Community Park is a proposed 19.2-acre Community Park located within the southeast quadrant of Santa Rosa, between Kawana Springs Road and Kawana Terrace. The site is bisected by Kawana Springs Creek and contains an existing wetland mitigation area constructed as part of the adjacent subdivision and maintained by the City of Santa Rosa Water Department. Taylor Mountain Regional Park and Open Space Preserve, owned and operated by Sonoma County Regional Parks, is located adjacent to and south of the Park site.
In 2017, the City Parks Department began working with a landscape architecture firm and an environmental analysis firm to develop the Master Plan and Mitigated Negative Declaration (MND) for Kawana Springs Community Park. On November 12, 2019, the City Council approved the California Environmental Quality Act (CEQA) Determination of MND and the Master Plan.
The Master plan includes a fitness course, half basketball court, sand volleyball court, bocce court, table tennis, pump track, dog park, open turf, gathering pavilions, picnic areas, children’s play areas, restrooms, parking, and a system of paved pathways and unpaved trails adjacent to Kawana Springs Creek. A clear span pedestrian bridge is proposed over Kawana Springs Creek in the northeast corner of the site.
The Agreement with Quadriga Landscape Architecture & Planning outlines their responsibilities to develop the design for the community park based on the approved Master Plan and execute construction drawings, specifications, and cost estimates necessary to bid and construct the Park improvements; including preparing bid ready plans, specifications, and cost estimates; and providing construction oversight.
PRIOR CITY COUNCIL REVIEW
Land for the Park was acquired through a series of dedications associated with subdivisions developed in the area between 2006-2008.
On August 18, 2016, the City Council approved a Professional Service Agreement with David J Powers and Associates, Inc. to perform an environmental review of the project site.
On November 15, 2016, the City Council approved a Professional Services Agreement with GSM Landscape Architects, Inc. to prepare a Master Plan and 30% construction drawings for the project.
On November 12, 2019, the City Council approved the California Environmental Quality Act (CEQA) Determination of MND and the Master Plan for the Project.
On June 7, 2022, Council approved a grant application to State of California Department of Parks and Recreation Office of Grants and Local Services Land and Water Conservation Fund Grant Program for park improvements at Kawana Springs Community Park. Resolution RES-2022-107.
ANALYSIS
A Request for Proposals to provide landscape architectural design and engineering services to prepare design development and construction documents to complete the Park for Kawana Springs Community Park was issued in May 2023. Nine proposals were received and reviewed by a committee comprised of staff from the Recreation and Parks Department, Water Department and Transportation and Public Works Department. The firms with the four highest ranking proposals were interviewed by the committee and as a result, the review committee ranked Quadriga highest, and is recommending a Professional Services Agreement with a not to exceed amount of $603,763.60.
Quadriga is expected to complete the required services and tasks, including final construction oversight work, to the reasonable satisfaction of the City not later than June 30, 2026.
FISCAL IMPACT
Approval of this action does not have a fiscal impact on the General Fund. Total projects costs are estimated at $5,818,224. Funds for this project are available in Zone 4, Southeast Park Development Impact Fees, JL Key 09608. Additionally, the City has been awarded $2,909,112 towards the project from the State of California Department of Parks and Recreation Office of Grants and Local Services Land and Water Conservation Fund Grant Program. Awarded grant funds will be appropriated to JL Key 09608.
ENVIRONMENTAL IMPACT
This Professional Services Agreement is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines Section 15378.
The City Council approved the Master Plan and adopted the Mitigation Monitoring and Reporting Program (MMRP) for the Project On Tuesday, November 12, 2019. The IS/MND concludes that the proposed project would not result in any significant or potentially significant effects on the environment if the mitigation measures identified in the IS/MND are adopted and made conditions of approval of the proposed project. Section 15162 of the CEQA Guidelines identifies the threshold for requiring an update or addendum to an adopted CEQA document. There are no substantial changes in the Kawana Springs Community Park Master Plan, no substantial changes in circumstances, and no new information of substantial importance. Therefore, no additional environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Resolution / Exhibit A – Professional Services Agreement
PRESENTER
Scott Wilkinson, Parks Planner
PROFESSIONAL SERVICES AGREEMENT WITH QUADRIGA LANDSCAPE ARCHITECTURE & PLANNING TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN AND ENGINEERING SERVICES TO PREPARE DESIGN AND CONSTRUCTION DOCUMENTS FOR KAWANA SPRINGS COMMUNITY PARK PAGE 3 OF 3