City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
OCTOBER 10, 2023
3:00 P.M. - CLOSED SESSION (VIA IN-PERSON AND ZOOM)
4:00 P.M. - REGULAR SESSION (VIA IN-PERSON AND ZOOM)
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE OBSERVED).
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/86876779687, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 868 7677 9687;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at
[email protected] by 5:00 p.m. the Monday before the City Council Meeting.
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 10, 2023City Council
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES PURSUANT TO
AB2449, THE CITY WILL ADHERE TO THE REQUIREMENTS OF THAT PROVISION.
PUBLIC COMMENTS:
PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called.
Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to : [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the email. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item
17. 3:00 P.M. (VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 10, 2023City Council
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Constance Brown v. City of Santa Rosa
Sonoma County Superior Court Case No. SCV-270785
RECESS CLOSED SESSION AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
4:00 P.M. (VIA IN-PERSON AND ZOOM)
3. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS
6.1 PROCLAMATION - DOMESTIC VIOLENCE AWARENESS MONTH
ProclamationAttachments:
7. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 DOWN PAYMENT ASSISTANCE LOAN PROGRAM
Housing and Community Services will give a brief update on the Down Payment Assistance Loan Program (DPAL). No action will be taken except for possible direction to staff.
7.2 VIOLENCE PREVENTION PARTNERSHIP UPDATE
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 10, 2023City Council
Violence Prevention Partnership staff will provide a brief overview of the new 2023-2028 Strategic Plan. No action will be taken except for possible direction to staff.
Strategic Plan
Presentation
Attachments:
7.3 COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
8.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through September 2023 as well as provide a summary of pending litigation against the City.
Litigation ReportAttachments:
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 10, 2023City Council
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Sonoma County Continuum of Care (CoC)
10.1.10 Renewal Enterprise District (RED)
10.1.11 Public Safety Subcommittee
10.1.12 Other
11. APPROVAL OF MINUTES
11.1 September 26, 2023, Regular Meeting Minutes.
Draft MinutesAttachments:
12. CONSENT ITEMS
12.1 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND
SALARY PLAN CREATING THE CLASSIFICATION OF COMMUNITY
ENGAGEMENT MANAGER AND RECLASSIFICATION OF THE
VACANT DEPUTY DIRECTOR - COMMUNITY ENGAGEMENT
POSITION TO COMMUNITY ENGAGEMENT MANAGER
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution: 1) amend the City Classification and Salary Plan to create the classification of Community Engagement Manager with a salary range of $111,603 - $142,926 annually, in Unit 18 - Miscellaneous Mid-Management; and 2) authorize the reclassification of the vacant Deputy Director - Community Engagement position to Community Engagement Manager.
Staff Report
Resolution
Attachments:
12.2 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 10, 2023City Council
SALARY PLAN MODIFYING THE SALARY RANGE OF THE
DIVERSITY, EQUITY, INCLUSION, AND EEO OFFICER
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, amend the City Classification and Salary Plan to modify the Diversity, Equity, Inclusion, and EEO Officer salary range to $111,603 - $142,926 annually.
Staff Report
Resolution
Attachments:
12.3 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND
SALARY PLAN CREATING THE CLASSIFICATION OF WATER
QUALITY SYSTEMS SUPERVISOR AND RECLASSIFICATION OF
THE VACANT WATER QUALITY SUPERVISOR POSITION TO
WATER QUALITY SYSTEMS SUPERVISOR
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution: 1) amend the City Classification and Salary Plan to create the classification of Water Quality Systems Supervisor with a salary range of $93,984 to $111,940 annually, in Unit 18 - Miscellaneous Mid-Management; and 2) authorize the reclassification of the vacant Water Quality Supervisor position to Water Quality Systems Supervisor.
Staff Report
Resolution
Attachments:
12.4 RESOLUTION - APPROVAL AND ADOPTION OF THE CITY’S
SALARY PLAN AND SCHEDULE
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, approve and adopt the City’s Salary Plan and Schedule.
Staff Report
Resolution
Exhibit A
Attachments:
12.5 RESOLUTION - FREEZE AND CORRECTION OF MISSIONSQUARE “OPT-IN” PLANS, AUTHORIZATION TO DEVELOP AND IMPLEMENT
REPLACEMENT PLANS, AND DESIGNATION OF FIDUCIARY
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 10, 2023City Council
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution: 1) authorize the freeze and correction of the two MissionSquare “opt-in” plans that are described below (Plans); 2) authorize the City Manager, the Chief Financial Officer, and the Human Resource Director to negotiate, develop, and implement one or more retirement plans to replace the Plans, once frozen; and 3) designate the Chief Financial Officer, or its designee as the individual with day-to-day fiduciary responsibility for the proper and prudent investment and administration of all City retirement plans.
Staff Report
Resolution
Attachments:
12.6 RESOLUTION - WAIVER OF COMPETITIVE BIDDING AND
APPROVAL OF SOLE SOURCE BLANKET PURCHASE ORDER WITH
YARBROUGH BROS. TOWING, INC. FOR VEHICLE IMPOUND
SERVICES
RECOMMENDATION: It is recommended by the Police and Finance Departments that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3-08.100(D) of the Santa Rosa City Code; and 2) approve issuance of a sole source Blanket Purchase Order, for a two-year term with three (3) one year renewal options to Yarbrough Bros. Towing, Inc., Santa Rosa, California, for vehicle impound services, in the total amount not to exceed $500,000.
Staff Report
Resolution
Exhibit A
Attachments:
12.7 RESOLUTION - ACCEPTANCE AND APPROPRIATION OF GRANT
FUNDS FROM BOARD OF STATE AND COMMUNITY
CORRECTIONS FOR THE ORGANIZED RETAIL THEFT
PREVENTION GRANT PROGRAM
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) accept a grant award from the Board of State and Community Corrections for the Organized Retail Theft Prevention Grant Program in the amount of $560,653; 2) authorize the City Manager, or designee, to execute all related documents required Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 10, 2023City Council
for receiving such funds; and 3) appropriate $560,653 of grant funds to a project key to be established by the Chief Financial Officer.
Staff Report
Resolution
Attachments:
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17.
14. REPORT ITEMS - NONE.
15. PUBLIC HEARINGS - NONE.
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
16. WRITTEN COMMUNICATIONS
16.1 STATE LEGISLATIVE UPDATE:
• Support for AB 531 (Irwin) -- The Behavioral Health Infrastructure Bond Act of 2024. Provided for information.
State Legislative Memo
Bill Text - AB-531 The Behavioral Health Infrastructure Bond Act of 2023 AB 531 - Letter of support
Attachments:
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 13. Each speaker will be allowed three minutes.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 10, 2023City Council
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
20. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
20.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full version of the Open Government Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.