City Hall, Council Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
City of Santa Rosa
City Council
Regular Meeting Minutes - Final
3:00 PMTuesday, October 10, 2023
1. CALL TO ORDER AND ROLL CALL
Mayor N. Rogers called the meeting to order at 3:00 p.m.
Mayor Natalie Rogers, Vice Mayor Dianna MacDonald, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Jeff Okrepkie, Council Member Chris Rogers, and Council Member Mark Stapp
Present: 7 -
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
No public comments were made.
Mayor N. Rogers recessed the meeting to closed session at 3:01 p.m. to discuss Item 2.1 as listed on the agenda.
2.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Constance Brown v. City of Santa Rosa
Sonoma County Superior Court Case No. SCV-270785
This item was received and filed.
Mayor N. Rogers adjourned closed session at 3:22 p.m. and reconvened the meeting to open session at 4:00 p.m.
3. STUDY SESSION - NONE.
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
Mayor Natalie Rogers, Vice Mayor Dianna MacDonald, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Jeff Okrepkie, and Council Member Mark Stapp
Present: 6 -
Council Member Chris RogersAbsent: 1 -
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
Jessica Mullan, Assistant City Attorney, reported that Council met in closed session and approved a settlement of $100,000 and authorized the City Attorney to sign the agreement.
City of Santa Rosa
Regular Meeting Minutes
October 10, 2023City Council Regular Meeting Minutes - Final No public comments were made.
6. PROCLAMATIONS/PRESENTATIONS
6.1 PROCLAMATION - DOMESTIC VIOLENCE AWARENESS MONTH
ProclamationAttachments:
Mayor N. Rogers read and presented the proclamation to Madeleine Kegan O'Connell, Chief Executive Officer of Sonoma County YWCA.
Council Member C. Rogers joined the meeting at 4:04 p.m.
Madeleine Keegan O'Connell thanked the Council for honoring Domestic Violence Awareness Month and provided information on the work the YWCA does for the County.
PUBLIC COMMENT:
Gregory Fearon spoke in support of the YWCA and also recognized the efforts of The Living Room organization as it supports women fleeing violence.
Mayor Natalie Rogers, Vice Mayor Dianna MacDonald, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Jeff Okrepkie, Council Member Chris Rogers, and Council Member Mark Stapp
Present: 7 -
7. STAFF BRIEFINGS
7.1 DOWN PAYMENT ASSISTANCE LOAN PROGRAM
Housing and Community Services will give a brief update on the Down Payment Assistance Loan Program (DPAL). No action will be taken except for possible direction to staff.
Megan Basinger, Director of Housing and Community Services and Nicole Del Fiorentino, Housing and Community Services Manager, provided a brief report on the Down Payment Assistance Loan Program and answered questions from Council.
City of Santa Rosa
Regular Meeting Minutes
October 10, 2023City Council Regular Meeting Minutes - Final PUBLIC COMMENT:
Duane De Witt spoke in support of the program and asked for thoughtful oversight and additional considerations.
Gregory Fearon spoke in support of the program.
7.2 VIOLENCE PREVENTION PARTNERSHIP UPDATE
Violence Prevention Partnership staff will provide a brief overview of the new 2023-2028 Strategic Plan. No action will be taken except for possible direction to staff.
Strategic Plan
Presentation
Attachments:
Danielle Garduno, Program Manager, presented a brief report on the Violence Prevention Partnership (VPP) Strategic Plan and answered questions from Council.
PUBLIC COMMENTS:
Duane De Witt spoke on the item, requested more attention towards graffiti removal in Roseland and West 9th Street, provided suggestions on improvements to address graffiti abatement by incorporating youth and veteran volunteers, and workforce development as a tool in the strategic plan.
Erika Klohe, Buckelew Foundation, spoke in support of the VPP strategic plan. Additional comment provided on speaker card: It is very important to support families in our community. VPP strategic plan supports prevention and is comprehensive.
Madonna Feather Cruz spoke in support of the VPP strategic plan and provided suggestions for improvement related to living in poverty considerations.
Kevin Anderson, Program Director at Chops Teen Club, spoke in support of the VPP strategic plan and in appreciation of the VPP.
City of Santa Rosa
Regular Meeting Minutes
October 10, 2023City Council Regular Meeting Minutes - Final Ernesto Olivares spoke in support of the VPP strategic plan and the work that has been put in over time on addressing youth and gang violence.
7.3 COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
Lon Peterson, Chief Communications and Intergovernmental Relations Officer, provided a brief report on recent and upcoming engagement events.
PUBLIC COMMENT:
Duane De Witt spoke on the item and provided suggestion to expand the reach of the community engagement by holding meetings without an agenda prepared.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
City Manager had no report.
8.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through September 2023 as well as provide a summary of pending litigation against the City.
Litigation ReportAttachments:
Jessica Mullan, Assistant City Attorney, noted the earlier report out on settlement approved on Item 2.1 and that the September report is attached in the agenda packet.
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
No statements of abstention were made.
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS
Council Member C. Rogers provided a brief report on recent events.
Council Member Alvarez reported on recent events attended.
City of Santa Rosa
Regular Meeting Minutes
October 10, 2023City Council Regular Meeting Minutes - Final Council Member Okrepkie provided a brief report.
Vice Mayor MacDonald provided a report on recent events and meetings attended.
Council Member Fleming reported on an upcoming Bay Area Housing Finance Authority meeting.
Mayor N. Rogers provided a report on events attended and upcoming events.
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
Council Member C. Rogers provided a report on the Climate Action Subcommittee.
10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
Council Member C. Rogers provided a brief report.
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
Council Member Stapp provided a brief report.
10.1.6 Sonoma Clean Power Authority (SCPA)
Council Member C. Rogers provided a brief report.
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Sonoma County Continuum of Care (CoC)
City of Santa Rosa
Regular Meeting Minutes
October 10, 2023City Council Regular Meeting Minutes - Final Mayor N. Rogers provided a brief report.
10.1.10 Renewal Enterprise District (RED)
10.1.11 Public Safety Subcommittee
10.1.12 Other
PUBLIC COMMENT:
Gregory Fearon spoke in support of all of the reports made at the meeting, specifically the housing bond report out provided by Council Member Fleming.
11. APPROVAL OF MINUTES
11.1 September 26, 2023, Regular Meeting Minutes.
Draft MinutesAttachments:
No public comments were made.
Approved as submitted.
12. CONSENT ITEMS
Alan Alton, Director of Finance, answered questions related to Item
12.5. Maraskeshia Smith, City Manager, answered questions related to Item 12.1.
PUBLIC COMMENT:
Duane De Witt spoke on Item 12.1.
Gregory Fearon spoke on Item 12.1.
Approval of the Consent Agenda
A motion was made by Vice Mayor MacDonald, seconded by Council Member Rogers, to waive reading of the text and adopt Consent Items 12.1 through 12.7. The motion carried by the following vote:
City of Santa Rosa
Regular Meeting Minutes
October 10, 2023City Council Regular Meeting Minutes - Final Yes: Mayor Natalie Rogers, Vice Mayor Dianna MacDonald, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Jeff Okrepkie, Council Member Chris Rogers, and Council Member Mark Stapp
7 -
12.1 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND
SALARY PLAN CREATING THE CLASSIFICATION OF COMMUNITY
ENGAGEMENT MANAGER AND RECLASSIFICATION OF THE
VACANT DEPUTY DIRECTOR - COMMUNITY ENGAGEMENT
POSITION TO COMMUNITY ENGAGEMENT MANAGER
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution: 1) amend the City Classification and Salary Plan to create the classification of Community Engagement Manager with a salary range of $111,603 - $142,926 annually, in Unit 18 - Miscellaneous Mid-Management; and 2) authorize the reclassification of the vacant Deputy Director - Community Engagement position to Community Engagement Manager.
Staff Report
Resolution
Attachments:
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2023-172 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE CITY
CLASSIFICATION AND SALARY PLAN TO CREATE THE CLASSIFICATION
OF COMMUNITY ENGAGEMENT MANAGER AND RECLASSIFYING THE
VACANT DEPUTY DIRECTOR - COMMUNITY ENGAGEMENT POSITION TO
COMMUNITY ENGAGEMENT MANAGER
12.2 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND
SALARY PLAN MODIFYING THE SALARY RANGE OF THE
DIVERSITY, EQUITY, INCLUSION, AND EEO OFFICER
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, amend the City Classification and Salary Plan to modify the Diversity, Equity, Inclusion, and EEO Officer salary range to $111,603 - $142,926 annually.
Staff Report
Resolution
Attachments:
This Consent - Resolution was adopted.
City of Santa Rosa
Regular Meeting Minutes
October 10, 2023City Council Regular Meeting Minutes - Final RESOLUTION NO. RES-2023-173 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE CITY
CLASSIFICATION AND SALARY PLAN TO MODIFY THE SALARY RANGE
OF THE DIVERSTIY, EQUITY, INCLUSION AND EEO OFFICER
12.3 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND
SALARY PLAN CREATING THE CLASSIFICATION OF WATER
QUALITY SYSTEMS SUPERVISOR AND RECLASSIFICATION OF
THE VACANT WATER QUALITY SUPERVISOR POSITION TO
WATER QUALITY SYSTEMS SUPERVISOR
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution: 1) amend the City Classification and Salary Plan to create the classification of Water Quality Systems Supervisor with a salary range of $93,984 to $111,940 annually, in Unit 18 - Miscellaneous Mid-Management; and 2) authorize the reclassification of the vacant Water Quality Supervisor position to Water Quality Systems Supervisor.
Staff Report
Resolution
Attachments:
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2023-174 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE CITY
CLASSIFICATION AND SALARY PLAN TO CREATE THE CLASSIFICATION
OF WATER QUALITY SYSTEMS SUPERVISOR AND RECLASSIFYING THE
VACANT WATER QUALITY SUPERVISOR POSITION TO WATER QUALITY
SYSTEMS SUPERVISOR
12.4 RESOLUTION - APPROVAL AND ADOPTION OF THE CITY’S
SALARY PLAN AND SCHEDULE
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, approve and adopt the City’s Salary Plan and Schedule.
Staff Report
Resolution
Exhibit A
Attachments:
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2023-175 ENTITLED: RESOLUTION OF THE City of Santa Rosa
Regular Meeting Minutes
October 10, 2023City Council Regular Meeting Minutes - Final
COUNCIL OF THE CITY OF SANTA ROSA APPROVING AND ADOPTING
THE CITY OF SANTA ROSA'S SALARY PLAN AND SCHEDULE
12.5 RESOLUTION - FREEZE AND CORRECTION OF MISSIONSQUARE “OPT-IN” PLANS, AUTHORIZATION TO DEVELOP AND IMPLEMENT
REPLACEMENT PLANS, AND DESIGNATION OF FIDUCIARY
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution: 1) authorize the freeze and correction of the two MissionSquare “opt-in” plans that are described below (Plans); 2) authorize the City Manager, the Chief Financial Officer, and the Human Resource Director to negotiate, develop, and implement one or more retirement plans to replace the Plans, once frozen; and 3) designate the Chief Financial Officer, or its designee as the individual with day-to-day fiduciary responsibility for the proper and prudent investment and administration of all City retirement plans.
Staff Report
Resolution
Attachments:
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2023-176 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING FREEZE AND
CORRECTION OF MISSIONSQUARE "OPT-IN" PLANS, AUTHORIZATION
TO DEVELOP AND IMPLEMENT REPLACEMENT PLANS, AND
DESIGNATION OF FIDUCIARY
12.6 RESOLUTION - WAIVER OF COMPETITIVE BIDDING AND
APPROVAL OF SOLE SOURCE BLANKET PURCHASE ORDER WITH
YARBROUGH BROS. TOWING, INC. FOR VEHICLE IMPOUND
SERVICES
RECOMMENDATION: It is recommended by the Police and Finance Departments that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3-08.100(D) of the Santa Rosa City Code; and 2) approve issuance of a sole source Blanket Purchase Order, for a two-year term with three (3) one year renewal options to Yarbrough Bros. Towing, Inc., Santa Rosa, California, for vehicle impound services, in the total amount not to exceed $500,000.
Staff Report
Resolution
Exhibit A
Attachments:
City of Santa Rosa
Regular Meeting Minutes
October 10, 2023City Council Regular Meeting Minutes - Final This Consent - Resolution was adopted.
RESOLUTION NO. RES-2023-177 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA WAIVING COMPETITIVE BIDDING
AND APPROVING A SOLE SOURCE BLANKET PURCHASE ORDER WITH YARBROUGH BROS. TOWING, INC. FOR VEHICLE IMPOUND SERVICES
12.7 RESOLUTION - ACCEPTANCE AND APPROPRIATION OF GRANT
FUNDS FROM BOARD OF STATE AND COMMUNITY
CORRECTIONS FOR THE ORGANIZED RETAIL THEFT
PREVENTION GRANT PROGRAM
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) accept a grant award from the Board of State and Community Corrections for the Organized Retail Theft Prevention Grant Program in the amount of $560,653; 2) authorize the City Manager, or designee, to execute all related documents required for receiving such funds; and 3) appropriate $560,653 of grant funds to a project key to be established by the Chief Financial Officer.
Staff Report
Resolution
Attachments:
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2023-178 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA ACCEPTING GRANT FUNDING
FROM THE BOARD OF STATE AND COMMUNITY CORRECTIONS -
ORGANIZED RETAIL THEFT PREVENTION GRANT PROGRAM IN THE
AMOUNT OF $560,653; AUTHORIZE THE CITY MANAGER, OR DESIGNEE, TO EXECUTE REQUIRED DOCUMENTS; AND AUTHORIZE THE CHIEF
FINANCIAL OFFICER TO ESTABLISH A PROJECT KEY
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
All public comments on Non-Agenda matters were heard under Item
17. 14. REPORT ITEMS - NONE.
15. PUBLIC HEARINGS - NONE.
16. WRITTEN COMMUNICATIONS
City of Santa Rosa
Regular Meeting Minutes
October 10, 2023City Council Regular Meeting Minutes - Final
16.1 STATE LEGISLATIVE UPDATE:
• Support for AB 531 (Irwin) -- The Behavioral Health Infrastructure Bond Act of 2024. Provided for information.
State Legislative Memo
Bill Text - AB-531 The Behavioral Health Infrastructure Bond Act of 2023 AB 531 - Letter of support
Attachments:
No public comments were made.
This item was received and filed.
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Peter Allan, President of Wild Oak Homeowners Association, spoke on the need to have notice of violation issued without further delay for utility meters at 805 White Oak Dr.
Michelle Escobar-McCrarry spoke in support of the upcoming Tobacco Retail License Ordinance and provided 300 letters of support.
Jim Ahlsten, Wild Oak Homeowners Association, spoke on a determination recently made by the City related to a property at Wild Oak. Additional comment provided on speaker card: Impartial enforcement of city code.
Drew Gorayeb spoke on a determination recently made by the City related to a property at Wild Oak. Additional comment provided on speaker card: Balance and fairness in the Building Department.
Duane De Witt spoke on the 30 year old Southwest Area plan and the Roseland Redevelopment Plan.
Victoria Yanez provided a comment on speaker card but not present during public comment: Please change policy for SRPD to tow/impound vehicles for late registration or no registration because of the onerous process of retrieving the vehicles and review process.
City of Santa Rosa
Regular Meeting Minutes
October 10, 2023City Council Regular Meeting Minutes - Final
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
Mayor N. Rogers adjourned the meeting at 5:42 p.m. The next regular meeting will be held on October 24, 2023, at time set by the Mayor.
20. UPCOMING MEETINGS
20.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
This item was received and filed.
Approved on: October 24, 2023
/s/ Dina Manis, City Clerk