City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
OCTOBER 24, 2023
1:30 P.M. - CLOSED SESSION (VIA IN-PERSON AND ZOOM)
4:00 P.M. - REGULAR SESSION (VIA IN-PERSON AND ZOOM)
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE OBSERVED).
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/86876779687, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 868 7677 9687;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at
[email protected] by 5:00 p.m. the Monday before the City Council Meeting.
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 24, 2023City Council
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES PURSUANT TO
AB2449, THE CITY WILL ADHERE TO THE REQUIREMENTS OF THAT PROVISION.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17.
1:30 P.M. (VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 24, 2023City Council
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; and Dominique Blanquie, Human Resources Director.
Employee Organizations: Santa Rosa Firefighters Association Local 1401, Firefighting (Employee Unit 2); Operating Engineers Local 3, Maintenance, Mechanics and Utility System Operators (Employee Units 3, 13 and 16); Teamsters Local Union 856, Support Services, Professional and Technical (Employee Units 4, 6, and 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, Transit and Police Civilian Technical Unit (Employee Units 8 and 14); Santa Rosa Police Management Association, Police Safety Management (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management and Confidential (Employee Units 11 and 12); Santa Rosa City Attorneys’ Association, Attorneys (Employee Unit 17); Santa Rosa Management Association, Miscellaneous Mid-Management (Employee Unit 18).
2.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Bay Cities Paving & Grading, Inc. v. City of Santa Rosa Sonoma County Superior Court Case No. SCV-265333
2.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Application of the City of Santa Rosa for Approval to Construct a Public Pedestrian and Bicycle At-Grade Crossing of the Sonoma-Marin Area Rail Transit (“SMART”) Track at Jennings Avenue Located in Santa Rosa, Sonoma County, State of California.
Application No.: A.15-05-014
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 24, 2023City Council
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
4:00 P.M. (VIA IN-PERSON AND ZOOM)
3. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS
6.1 PROCLAMATION - FILIPINO AMERICAN HISTORY MONTH
ProclamationAttachments:
7. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 UPDATE ON RUSSIAN RIVER WATER FORUM AND POTTER
VALLEY PROJECT
Staff will provide an update on the Russian River Water Forum, which is a grant funded collaborative effort to identify water supply resiliency solutions in response to the planned license surrender and decommissioning of Pacific Gas and Electric (PG&E’s) Potter Valley Hydroelectric Project, as well as the recent proposal to PG&E from the Mendocino County Inland Water and Power Commission, the Round Valley Indian Tribes, and the Sonoma County Water Agency, to create a regional entity that would advance a regional solution for preserving flows in the Russian River and improving Eel River fisheries. No action will be taken except for possible direction to staff.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 24, 2023City Council
Presentation
Late Correspondence (Uploaded 10-24-2023)
Attachments:
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Sonoma County Continuum of Care (CoC)
10.1.10 Renewal Enterprise District (RED)
10.1.11 Public Safety Subcommittee
10.1.12 Other
11. APPROVAL OF MINUTES
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 24, 2023City Council
11.1 October 10, 2023, Regular Meeting Minutes
Draft MinutesAttachments:
12. CONSENT ITEMS
12.1 RESOLUTION - PUBLIC RECORDS ACT MANAGEMENT SOLUTION
AGREEMENT AMENDMENT WITH NEXTREQUEST
RECOMMENDATION: It is recommended by the City Clerk’s Office that the Council, by resolution, approve and delegate authority to the City Manager or designee to execute an amendment to the City’s Existing Order Forms and Agreements (F001873) and any necessary related documents with NextRequest LLC with offices in San Francisco, California, to modify scope, extend for an additional three years, and add compensation in the amount of $35,679.29 for a total not to exceed amount of $118,435.06.
Staff Report
Attachment 1 - Original Agreement
Resolution
Exhibit A - Amendment
Attachments:
12.2 RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE
ORDER FOR THE PURCHASE OF FOUR (4) HAMM ASPHALT
ROLLERS UTILIZING THE PRICING FROM THE SOURCEWELL
COOPERATIVE AGREEMENT NUMBER 060122-WAI WITH
NIXON-EGLI EQUIPMENT COMPANY, TRACY, CALIFORNIA
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution:
1) approve a cooperative procurement purchase utilizing the pricing from the Sourcewell Cooperative Agreement Number 060122-WAI; and 2) approve the issuance of a Purchase Order for the purchase of four (4) Hamm Asphalt Rollers with Nixon-Egli Equipment Company, Tracy, California for a total amount not to exceed $268,701.44.
Staff Report
Resolution
Attachments:
12.3 RESOLUTION - BID AWARD - BLANKET PURCHASE ORDER FOR Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 24, 2023City Council
PURCHASE AND DELIVERY OF GASOLINE AND RENEWABLE
DIESEL TO VARIOUS CITY LOCATIONS WITH RAMOS OIL CO., INC.
RECOMMENDATION: It is recommended by the Fire, Water and Finance Departments that the Council, by resolution, approve bid award and issuance of a five (5) year Blanket Purchase Order (BPO) out of a joint solicitation with Sonoma County and other cities that would apply Federalized City BPO Terms and Conditions, with Ramos Oil Co., Inc., West Sacramento, California, to provide for purchase and delivery of gasoline and renewable diesel in various locations for a total amount not to exceed $750,000.
Staff Report
Resolution
Attachments:
12.4 RESOLUTION - AMENDMENT TO HOMELESS OUTREACH
SERVICES TEAM GRANT AGREEMENT WITH CATHOLIC
CHARITIES OF THE DIOCESE OF SANTA ROSA FOR EXPANDED
OUTREACH SERVICES IN DOWNTOWN SANTA ROSA
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution: 1) approve the First Amendment to Grant Agreement for Homeless Outreach Services Team Catholic Charities of the Diocese of Santa Rosa, increasing the contract by $100,000 in ARPA funds appropriated to Homeless Services for a total amount of $1,135,450 for expanded outreach services in downtown Santa Rosa; and 2) authorize the Director of Housing and Community Services to execute the amendment.
Staff Report
Resolution
Exhibit A
Attachments:
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 24, 2023City Council
opportunity to speak during this time will be allowed to make public comment under Agenda Item 17.
14. REPORT ITEMS
14.1 REPORT - WATER SUPPLY ALTERNATIVES PLAN
BACKGROUND: The City of Santa Rosa wishes to diversify and increase its potable urban water supply portfolio to enhance its resiliency to climate change, droughts, or Sonoma Water service interruptions that could occur during catastrophic events. As a result, Santa Rosa Water launched the Our Water Future project and undertook development of a Water Supply Alternatives Plan (WSAP) to identify an adaptive approach to diversifying Santa Rosa’s water supply portfolio and production capacity over time. Because water supply reliability is essential to our community, this project engaged a wide range of stakeholders throughout the effort, including an interdisciplinary team of Water staff, an external group of leaders from local organizations and agencies, the community at large, and the Board of Public Utilities (BPU). With expertise and assistance from Woodard & Curran and with significant stakeholder input, the project team established the study objectives, assessed 18 water supply options, produced a feasibility report, and proposed four portfolios (mixes) of the most feasible water supply options. Based on comments from the various stakeholders, BPU, and the City Council, the feasibility analysis report, portfolios and the Water Supply Alternatives Plan were refined and will be presented for City Council consideration.
RECOMMENDATION: It is recommended by the Board of Public Utilities and Santa Rosa Water that the Council, by motion, accept the Water Supply Alternatives Plan.
Staff Report
Attachment 1 - Water Supply Alternatives Plan
Attachment 2 - Public Comment
Presentation
Attachments:
15. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 24, 2023City Council
thereafter as the matters are reached on the agenda.
15.1 PUBLIC HEARING - INTRODUCE AN ORDINANCE AMENDING
SANTA ROSA CITY CODE CHAPTER 14-21 WATER WASTE
REGULATIONS
BACKGROUND: The City’s Water Waste Regulations (Regulations), first adopted in 1999 and last revised in 2007, defines water waste and authorizes customer notification and potential water service disconnection in cases of unaddressed violations. Since the Regulations were last revised, best practices and technology have changed necessitating an update to the Regulations. Staff are proposing five key changes to the Regulations that include: 1. Further refinement of the definition of what is considered water waste, 2.
Creating a new administrative fine for violations of the Regulations, 3.
Creating a new exception process, 4. Creating a new appeals process, and 5. Non-substantive clarifying language. Staff are requesting that the City Council adopt an ordinance that includes these key changes, thereby amending the Water Waste Regulations.
RECOMMENDATION: It is recommended by the Board of Public Utilities and Santa Rosa Water that the Council introduce an ordinance amending Santa Rosa City Code Chapter 14-21 Water Waste Regulations to include administrative fines, provide an exception and an appeals process, and make other clarifying changes.
Staff Report
Attachment 1 - Board of Public Utilities’ Resolution No. 1328 Attachment 2 – Ordinance No. XX (Redline) of the City of Santa Rosa Amending Chapter 14-21 of the Santa Rosa City Code Ordinance
Public Hearing Notice
Presentation
Attachments:
16. WRITTEN COMMUNICATIONS
16.1 QUARTERLY BOARDS, COMMISSIONS AND COMMITTEES
ATTENDANCE REPORTS - Provided for information.
Attendance ReportAttachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 24, 2023City Council
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 13. Each speaker will be allowed up to three minutes.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
20. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
20.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full version of the Open Government Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.