Santa Rosa City Council
October 24, 2023

nextrequest.com | 302 S 4th Street, Suite 500, Manhattan, KS 66502 | [email protected] | (888) 558-6032 NextRequest for City of Santa Rosa
Prepared for: Lauren Wiley, City of Santa Rosa
Prepared by: Angélique Mansell (NextRequest)
Date: June 12, 2023

What do I get with
NextRequest?
An all-in-one platform for managing records requests across your entire agency. Itʼs an annual subscription and includes:
• Workflow Tools
• Document Hosting & Management
• Dashboards and Custom Reporting
• Request Diversion
• Regular Product Improvements and Feature Updates
Security? We protect your information using:
• SOC 2 Security Audit
• Encryption and Threat/Uptime Monitoring
• See a full overview at: nextrequest.com/security
Technical
Requirements?
NextRequest is entirely web based and soware-as-a-service • Everything in the cloud - no downloads or installations • Works on all modern web browsers
nextrequest.com | 302 S 4th Street, Suite 500, Manhattan, KS 66502 | [email protected] | (888) 558-6032 NextRequest Quote - City of Santa Rosa

Customer City of Santa Rosa Term Start November 15, 2023 Address 100 Santa Rosa Avenue, Santa Rosa, CA 95407 Term End November 14, 2026 Contact Lauren Wiley Invoicing Invoiced annually
Required Items: Year 1 (November 15, 2023 - November 14, 2024)Price QTY Subtotal Annual NextRequest License
• Record Request Management Module & Document Module
• Unlimited users in specified agency or departments
• Soware as a Service (SaaS); fully hosted, maintained, and cloud-based • Support: Dedicated customer success sta; responses in ≤ 1 business day $13,658.39 1 $13,658.39
Single Sign On Maintenance (yearly)
Integration to Active Directory or OAuth to allow employees to sign-in with a single password. Maintenance for initial endpoint. One end point. User authentication only. $1,781.54 1 $1,781.54
Retention
• Customizable retention schedule
• Documents and requests can be automatically removed from your portal aer the retention period expires
$1,500.00 1 $1,500.00
Total $16,939.93
Required Items: Year 2 (November 15, 2024 - November 14, 2025)Price QTY Subtotal Annual NextRequest License
• Record Request Management Module & Document Module
• Unlimited users in specified agency or departments
• Soware as a Service (SaaS); fully hosted, maintained, and cloud-based • Support: Dedicated customer success sta; responses in ≤ 1 business day $14,136.43 1 $14,136.43
nextrequest.com | 302 S 4th Street, Suite 500, Manhattan, KS 66502 | [email protected] | (888) 558-6032 Single Sign On Maintenance (yearly)
Integration to Active Directory or OAuth to allow employees to sign-in with a single password. Maintenance for initial endpoint. One end point. User authentication only. $1,843.89 1 $1,843.89
Retention
• Customizable retention schedule
• Documents and requests can be automatically removed from your portal aer the retention period expires
$1,552.50 1 $1,552.50
Total $17,532.82
Required Items: Year 3 (November 15, 2025 - November 14, 2026)Price QTY Subtotal Annual NextRequest License
• Record Request Management Module & Document Module
• Unlimited users in specified agency or departments
• Soware as a Service (SaaS); fully hosted, maintained, and cloud-based • Support: Dedicated customer success sta; responses in ≤ 1 business day $14,631.20 1 $14,631.20
Single Sign On Maintenance (yearly)
Integration to Active Directory or OAuth to allow employees to sign-in with a single password. Maintenance for initial endpoint. One end point. User authentication only. $1,908.43 1 $1,908.43
Retention
• Customizable retention schedule
• Documents and requests can be automatically removed from your portal aer the retention period expires
$1,606.84 1 $1,606.84
Total $18,146.47
Renewals: Pricing is limited to a 3.5% annual increase within the multi-year agreement to account for application improvements, new features and inflation.