City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
NOVEMBER 28, 2023
3:00 P.M. - CLOSED SESSION (VIA IN-PERSON AND ZOOM)
4:00 P.M. - REGULAR SESSION (VIA IN-PERSON AND ZOOM)
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE OBSERVED).
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/86876779687, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 868 7677 9687;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at
[email protected] by 5:00 p.m. the Monday before the City Council Meeting.
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
NOVEMBER 28, 2023City Council
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES PURSUANT TO
AB2449, THE CITY WILL ADHERE TO THE REQUIREMENTS OF THAT PROVISION.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17.
3:00 P.M. (VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
Regular Meeting Agenda and Summary Report
City of Santa Rosa
NOVEMBER 28, 2023City Council
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Aqueous Film-Forming Foam (AFFF) Product Liability Litigation (MDL 2873)
District Court for the District of South Carolina Court Case No. Master Docket No. 2:18-MN-2873-RMG
2.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: one case
Potential litigation against 3M Company and E.I. Du Pont de Nemours and Company (n/k/a EIDP, Inc.), DuPont de Nemours Inc., The Chemours Company, The Chemours Company FC, LLC, and Corteva, Inc. (collectively, “DuPont”) Related to Per and Poly-Fluoroalkyl Substances ("PFAS")
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
4:00 P.M. (VIA IN-PERSON AND ZOOM)
3. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS - NONE.
7. STAFF BRIEFINGS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
NOVEMBER 28, 2023City Council
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 TRANSPORTATION AND PUBLIC WORKS CAPITAL PROJECTS
OVERVIEW
Staff will provide a statistical overview of current capital projects as well as additional detail of specific projects. No action will be taken except for possible direction to staff.
PresentationAttachments:
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
10.1.8 Groundwater Sustainability Agency (GSA)
Regular Meeting Agenda and Summary Report
City of Santa Rosa
NOVEMBER 28, 2023City Council
10.1.9 Sonoma County Continuum of Care (CoC)
10.1.10 Renewal Enterprise District (RED)
10.1.11 Public Safety Subcommittee
10.1.12 Other
10.2 ELECTION OF VICE MAYOR
10.2.1 The Council, in accordance with the City’s Charter Section 15 and the City Council Manual of Protocols and Procedures, will elect a Vice Mayor from among its members. The Vice Mayor will serve a term of one year.
Memorandum
Attachment
Attachments:
11. APPROVAL OF MINUTES
11.1 November 14, 2023, Regular Meeting Minutes.
Draft MinutesAttachments:
12. CONSENT ITEMS
12.1 RESOLUTION - APPROVAL AND ADOPTION OF THE CITY’S
SALARY PLAN AND SCHEDULE
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, approve and adopt the amended City of Santa Rosa Salary Plan and Schedule.
Staff Report
Resolution
Exhibit A
Attachments:
12.2 RESOLUTION - APPROVAL OF SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT WITH GREEN VALLEY
CONSULTING ENGINEERS, INC. CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES ASSOCIATED WITH FIRE DAMAGED
ROADWAY LANDSCAPING
Regular Meeting Agenda and Summary Report
City of Santa Rosa
NOVEMBER 28, 2023City Council
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve a Second Amendment to Professional Services Agreement Number F002460 with Green Valley Consulting Engineers, Inc. of Santa Rosa, California, for Construction Management and Inspection Services associated with the Fire Damaged Roadway Landscaping Project, increasing compensation in the amount of $384,890, for a total contract amount not to exceed $1,031,932.
Staff Report
Attachment 1 - Location Map
Resolution
Exhibit A - Second Amendment to PSA
Attachments:
12.3 ORDINANCE ADOPTION SECOND READING- ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF
THE SANTA ROSA CITY CODE TO EXTEND THE EXPIRATION
DATE OF ZONING CODE CHAPTER 20-16, RESILIENT CITY
DEVELOPMENT MEASURES, AND ZONING CODE SECTION
20-28.100, RESILIENT CITY (-RC) COMBINING DISTRICT, BY ONE YEAR, FROM DECEMBER 31, 2023 TO DECEMBER 31, 2024
RECOMMENDATION: This ordinance, introduced at the November 14, 2023, Regular Meeting by a 7-0-0 vote, extends Zoning Code Chapter 20-16, Resilient City Development Measures and Zoning Code Section 20-28.100, -RC Combining District for a period of one year, until December 31, 2024, to allow additional time to complete a comprehensive update and recommendations to Council, including additional community and developer outreach, for codification of both Ordinances into appropriate sections of the Zoning Code, with no sunset date.
OrdinanceAttachments:
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
NOVEMBER 28, 2023City Council
and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17.
14. REPORT ITEMS
14.1 REPORT - CANNABIS EQUITY ASSESSMENT
BACKGROUND: On March 1, 2022, the Council, by Resolution No.
RES-2022-042, granted approval to accept a Type 1 grant of $75,000 from the California Governor's Office of Business and Economic Development (GO-Biz) and authorized the City Manager to execute the Standard Agreement. This funding was allocated for the purpose of conducting a cannabis equity assessment, which has been prepared for the Council’s acceptance. The City would become eligible to apply for Type 2 grant funding which would be dispersed to eligible applicants following acceptance of the Cannabis Equity Assessment and the creation and adoption of a cannabis equity program.
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council, by resolution: 1) accept the City of Santa Rosa Cannabis Equity Assessment; and 2) direct staff to prepare a cannabis equity program.
Staff Report
Attachment 1 - Grant Solicitation for Cannabis Equity Program Resolution
Exhibit A - Cannabis Equity Assessment
Presentation
Attachments:
14.2 REPORT - HOME INVESTMENT PARTNERSHIP - AMERICAN
RESCUE PLAN (HOME-ARP) FUNDING AWARDS
BACKGROUND: In Fiscal Year 2021/2022, the City was awarded $2,737,433 in HOME Investment Partnership American Rescue Plan (HOME-ARP) funds by the U.S. Department of Housing and Urban Development (HUD). Through HUD’s required consultation and public participation process, the City developed a HOME-ARP Allocation Plan (Plan) which identified the use of HOME-ARP funds for supportive Regular Meeting Agenda and Summary Report
City of Santa Rosa
NOVEMBER 28, 2023City Council
services, specifically focusing on homelessness prevention. On February 28, 2023, Council authorized submittal of the Plan to HUD. On August 31, 2023, a Request for Proposals (RFP) was released, with a due date of October 2, 2023, and sought proposals from qualified and experienced organizations to provide supportive services starting January 1, 2024. Two proposals were received, one from COTS and one from CCDSR. Based on the review and scoring of the proposals, staff recommends funding awards to COTS and CCDSR in the respective amounts of $711,375 and $1,615,444 for an eighteen-month period January 1, 2024, to June 30, 2025.
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution: 1) approve a Grant Agreement for the HOME-ARP Program with Committee on the Shelterless (COTS) in the amount of $711,375 for an eighteen-month period January 1, 2024 to June 30, 2025; 2) approve a Grant Agreement for the HOME-ARP Program with Catholic Charities of the Diocese of Santa Rosa (CCDSR) in the amount of $1,615,444 for an eighteen-month period January 1, 2024 to June 30, 2025; and 3) authorize the Director of Housing and Community Services to execute the grant agreements for HOME-ARP Program funds with COTS and CCDSR in the total amount of $2,326,819.
Staff Report
Attachment 1 - Request for Proposals
Resolution
Exhibit A
Exhibit B
Presentation
Attachments:
15. PUBLIC HEARINGS - NONE.
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
16. WRITTEN COMMUNICATIONS - NONE.
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not Regular Meeting Agenda and Summary Report
City of Santa Rosa
NOVEMBER 28, 2023City Council
listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 13. Each speaker will be allowed up to three minutes.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
20. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
20.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full version of the Open Government Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.