RESOLUTION NO. RES-2024-002
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA WAIVING COMPETITIVE BIDDING; APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A MASTER SERVICES AGREEMENT WITH FLOCK GROUP INC. FOR AN INITIAL THREE-YEAR TERM TO LEASE AUTOMATIC LICENSE PLATE RECOGNITION (ALPR) CAMERAS, SOFTWARE AND TECHNOLOGY IN AN AMOUNT NOT TO EXCEED $421,650.00 WHEREAS, the City of Santa Rosa desires to approve the non-standard Master Services Agreement for an initial three-year term to lease ALPR cameras, software and hardware technology; with an optional two-year renewal; and WHEREAS, Police agencies have used cameras and ALPR technology to help solve crimes, especially when an automobile has been used. ALPR technology has continued to evolve and has become less cost prohibitive; and WHEREAS, this technology will deter crime and assist our officers in responding to and solving crime in a more expedient manner to continue the department’s efforts to enhance the safety of the community and fighting organized retail theft; and WHEREAS, The Santa Rosa Police Department currently uses mobile ALPR system “Fleet 3” enabling a unified intelligence network and is now looking to expand this beneficial tool to fixed locations throughout the City; and WHEREAS, Section 3-08.100(D) of the City Code provides that purchases of supplies, material, equipment and services may be made without recourse to competitive bidding requirements where the source of supply, necessary restrictions in specifications, necessary standardization, quality considerations, or other valid reasons for waiving competition appears; and WHEREAS, Council is the award authority for a professional services agreement exceeding $100,000 and must approve the waiver of competitive bidding; and WHEREAS, Flock Group Inc. has the expertise to provide these specialized services and this decision is rooted in the necessity of maintaining consistency by utilizing the same ALPR technology vendor as the county of Sonoma is using to ensure seamless integration, standardized protocols, and optimal collaboration among the Public Safety Consortium members. Additionally, unique to Flock Safety is its seamless compatibility with the departments existing mobile ALPR system, "Fleet 3," enabling a unified intelligence network; and for that reason, the waiver of competitive bidding is in the City’s best interest and there are valid reasons for such a waiver.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves the Master Services Agreement with Flock Group Inc. for an initial three-year term to lease ALPR cameras, software and technology, with an optional two-year renewal, in an amount not to exceed $421,650.00, in substantially the same form as Exhibit A to the resolution, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the Council authorizes the City Manager or her designee to sign the Master Services Agreement and all documents necessary to effect the purchase with Flock Group Inc., subject to approval by the City Attorney.
BE IT FURTHER RESOLVED that the Council authorizes the Chief Financial Officer to pay all proper claims for this agreement from JL Key 95956.
IN COUNCIL DULY PASSED this 9th day of January 2024.
AYES: (6) Mayor N. Rogers, Vice Mayor Stapp, Council Members Alvarez, Fleming, MacDonald, Okrepkie
NOES: (0)
ABSENT: (1) Council Member C. Rogers
ABSTAIN/RECUSE: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A – Order Form and Master Services Agreement with Flock Group Inc.
Reso. No. RES-2024-002
Resolution Template.doc