RESOLUTION NO. RES-2024-010
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA WAIVING COMPETITIVE BIDDING; APPROVING ISSUANCE OF A PURCHASE ORDER TO SEON DESIGN (USA) CORP., A DIVISION OF SAFE FLEET, FOR A TOTAL AMOUNT NOT TO EXCEED $325,000; AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO PURCHASE AND PROVIDE FOR INSTALLATION SERVICES, SUBJECT TO APPROVAL AS TO FORM BY THE CITY ATTORNEY WHEREAS, camera equipment onboard CityBus vehicles is an important safety and security mechanism to protect both riders and staff and to prevent and investigate incidents as they occur; and WHEREAS, all City of Santa Rosa transit vehicles have had Seon Design (USA) Corp. Camera equipment installed on them since 2002; and WHEREAS, maintaining multiple camera systems or conducting a full system replacement of all camera equipment is not in the City’s best interest; and WHEREAS, awarding the purchase to the existing vendor, in accordance with Section 3-08.100 (D) of the City’s Purchasing Policy (“waiver of competition”), is the recommended method of procurement; and WHEREAS, staff have conducted an analysis to ensure the purchase price is fair and reasonable.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa waives competitive bidding pursuant to Section 3-08.100(D) of the City Code.
BE IT FURTHER RESOLVED that Council approves issuance of a purchase order to Seon Design (USA) Corp., a division of Safe Fleet, for the purchase and installation of camera equipment in an amount not to exceed $325,000, .
BE IT FURTHER RESOLVED that the Council authorizes the City Manager or designee to execute all documents necessary to effect the purchase and provide for installation services, subject to approval as to form by the City Attorney. ///
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BE IT FURTHER RESOLVED that the Council authorizes the Chief Financial Officer to pay all proper claims for this purchase from JL 45159.
IN COUNCIL DULY PASSED this 9th day of January 2024.
AYES: (6) Mayor N. Rogers, Vice Mayor Stapp, Council Members Alvarez, Fleming, MacDonald, Okrepkie
NOES: (0)
ABSENT: (1) Council Member C. Rogers
ABSTAIN/RECUSE: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Reso. No. RES-2024-010
Resolution -Oakmont and Paratransit vehicle purchase for FIVE.docx