Exhibit A — Santa Rosa City Council, February 13, 2024

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Amendment to Professional Services Agreement
Form approved by the City Attorney 8-8-14

FOURTH AMENDMENT
TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002144
WITH PLACEWORKS, INC.

This Four
th Amendment to Agreement number F002144 dated March 3, 2020 ("Agreement") is made as of this _____ day of ______, 2024, by and between the City of Santa Rosa, a municipal corporation (" City"), and PlaceWorks, Inc., a California Corporation ("Consultant").

RECI
TALS
A. City and
Consultant entered into the Agreement for Consultant to prepare the 2050 General Plan Update and Environmental Impact Report on March 3, 2020.

B. City and Consultant entered into the First Amendment on October 13, 2020 for the purpose of modifying the 2050 General Plan Update scope of work to include a Greenhouse Gas Reduction Strategy, to increase the agreement compensation by $99,909 for this additional service, for a total contracted amount not to exceed $2,599,909.

C. City and Consultant entered into the Second Amendment on N ovember 16, 2021 to clarify the Consultant is not responsible for Healthy City tasks described in the scope of work and to affirm the Consultant will coordinate with the City to integrate Healthy City policy and expanded community outreach in the 2050 General Plan Update and Environmental Impact Report.

D. City and Consultant entered into the Third Amendment on M ay 13, 2023 to extend the time of performance from April 30, 2023 to March 31, 2024, to accommodate unexpected delays due to the COVID pandemic and to allow for extended review periods.

E. City and Consultant now desire to amend the Agreement for the purpose of amending the sc
ope of services, increasing compensation, and extending the time of performance.

AMENDMENT
NOW
, THEREFORE, the parties agree to amend the Agreement as follows:

1. Sec
tion 1. Scope of Services
Ex
hibit A-2 to the Agreement is supplemented by Exhibit A-3 to this Amendment.

2. Sec
tion 2. Compensation
Ex
hibit B-1 to the Agreement is supplemented by Exhibit B-2. Section 2(c) is amended to increase the compensation payable to Consultant under the Agreement by $200,000 to read as follows:
"Not
withstanding any other provision in this Agreement to the contrary, the total maximum compensation to be paid for the satisfactory accomplishment and completion of all tasks set forth above shall in no event exceed the sum of two

EXHIBIT A

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Amendment to Professional Services Agreement
Form approved by the City Attorney 8-8-14
million, seven hundred ninety-nine thousand, nine hundred, nine dollars and no cents. ($2,799,909.00). The City’s Chief Financial Officer is authorized to pay all proper claims from Charge Number JL Key 08038."

3. S
ection 12. Time of Performance
The l
ast sentence of Section 12 is amended to read as follows:
"C
onsultant shall complete all the required services and tasks and complete and tender all deliverables to the reasonable satisfaction of City, not later than June 1, 2025."
A
ll other terms of the Agreement shall remain in full force and effect.

E
xecuted as of the day and year first above stated.

CITY OF SANTA ROSA
a Municipal Corporation
By:_________________________________
Print Name:__________________________
Mayor
APPROVED AS TO FORM:
____________________________
Office of the City Attorney
ATTEST:
____________________________
City Clerk
CONSULTANT:

Name of Firm: _PlaceWorks, Inc.______
TYPE OF BUSINESS ENTITY (check one):
_____ Individual/Sole Proprietor
_____ Partnership
_X___ Corporation
_____ Limited Liability Company
_____ Other (please specify: __________)
Signatures of Authorized Persons:

By: _____________________________
Print Name: _Kara Kosel_________
Title: _VP, Finance__________________
By: _____________________________
Print Name: ___Randy Jackson________
Title: __President___________________
City of Santa Rosa Business Tax Cert. No.
06530326___________________

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Amendment to Professional Services Agreement
Form approved by the City Attorney 8-8-14
Exhibit B-2 - Compensation
Attachment: Exhibit A-3 - Scope of Work
Exhibit A-3(clean version)

SANTA ROSA GENERAL PLAN UPDATE Scope Work  1
CITY OF SANTA ROSA UPDATED DEC. 1, 2023

SANTA ROSA GENERAL PLAN UPDATE

DETAILED SCOPE OF WORK
Updated Dec. 1, 2023
Project Commencement
Review and Finalize Scope and Community Involvement Strategy Kick-Off Meeting with Staff
The Consultant Team (Project Team) will meet with City staff to begin the project. This will include a meeting to confirm project goals, opportunities, and constraints; refine roles; discuss responsibilities and expectations; review the schedule; and confirm major work products. During this meeting, we will review existing background data and special considerations for the Existing Conditions Analysis. In addition, we will discuss project opportunities and constraints, ways in which City staff, PlaceWorks, and MIG can most effectively work together as a team, and opportunities to fine-tune the suggested work program and make any needed changes to our scope.

Following the kick -off meeting, City staff and the Project Team will tour Santa Rosa to identify and document existing conditions at key locations in the city. We will examine areas of the city that will be subject to special attention in the General Plan Update, such as the Downtown, neighborhoods and corridors, fire- impacted neighborhoods, and infill opportunity areas.

Community Involvement Strategy
Recognizing the City’s desire for a community-driven General Plan Update, particular care will be taken ear ly in the project to discuss and finalize the Community Involvement Strategy (CIS). In collaboration with City staff, the Consultant Team will develop a CIS document that o utlines key outreach strategies and methods, target audiences, communication tools , and the proposed timeline for implementation. The document is intended to be a high-level summary of the various community outreach and engagement activities that will help inform and guide the development of the General Plan Update.

The CIS will utilize a robust toolkit of outreach and engagement methods, to be refined in close collaboration with City staff.

After gathering City staff input in the kick -off meeting, MIG will prepare a comprehensive and detailed draft Community Involvement Strategy document. Based on community ideas and feedback, MIG will prepare a revised CIS document for City staff review. The CIS will include a summary of specific engagement activities and physical collateral, and a detailed engagement calendar that will help the team orga nize and execute engagement activities. We anticipate additional refinements to the CIS as the project progresses, to ensure that we reach diverse populations at the right times, with the right tools, and share information in convenient, accessible ways. Once completed, MIG and City staff will present the CIS to the City Council for review.

Considering the impacts of the COVID- 19 pandemic, we expect there will be a continued emphasis on virtual engagement due to the ongoing need for social distancing during the first year or two of the project. However, we will also conduct in - person activities as the project progresses. It is possible that even if restrictions on in-person gatherings are loosened, many people may continue to choose to keep their distance and prefer methods that allow for online and telephone participation.

Exhibit A-3(clean version)

SANTA ROSA GENERAL PLAN UPDATE Scope Work  2
CITY OF SANTA ROSA UPDATED DEC. 1, 2023
The following is an overview of the specific community outreach and engagement items that will be included in the CIS for Santa Rosa (please note that the specific scope and budget for each item listed below is included under subsequent tasks, as noted):
 Community Advisory Committee Meetings (9 meetings, see Task B.1)  Technical Advisory Committee Meetings (7 meetings, see Task B.2)  Translation Services (see Task B.3)
 Community Discussion and Event Sets (four rounds, see Tasks C.4, D.4, E.3, and F.4)  Council and Commission Presentations (see Tasks C.5, D.5, E.4, F.5, G.7, H.1, and H.2)  Engagement Toolkits (see Tasks C.4, D.4, E.3, and F.4)  Double Decker Bus Tour (see Task D.4)
 General Plan Video Series (see Task B.6) Virtual Community Studio with Self-Guided Tours (see Task D.4, E.3, and F.4)
 Growing Better Places Board Game (see Task D.4)
 Mobile Outreach – The Plan Van (see Task D.4)
 Eight total Youth Engagement Activities (see Tasks C.4, D.4, E.3, and F.4)  Youth Art Contest and Photo Voice (see Task C.4, D.4, E.3, and F.4)  Focus Groups and Interviews (see Task B.4)
 Meetings with Local Businesses and Neighborhood Organizations (see Task B.4)  Online and Mobile Surveys (see Task C.4, D.4, E.3, and F.4)  Project Website, Branding, and Online Engagement (see Task B.5)  Local Media Press Releases (see Task C.4, D.4, E.3, and F.4)  Additional one-on-one and small group meetings with residents and other members of the community; outreach to schools and students at all levels and associated school organizations; informational meetings; and Pop Ups at local events (see Task B.4)
Staff Meetings/Communications and Project Management
At the outset of the project, PlaceWorks and MIG will work with City staff to establish and document agreements about regular check -ins, communication with team members, and staff review periods. PlaceWorks and MIG will always be available for impromptu calls and emails with City staff. We will m emorialize these agreements in writing to ensure we remain in close collaboration with City staff throughout the project. This scope assumes weekly or even more frequent meetings with City staff, many of which may be via conference call. This task also inc ludes two-hour strategy meetings in advance of each project phase to: (1) discuss and confirm desired outcomes; (2) discuss approach and methodology for major deliverables; (3) discuss format and timing for Community Event Set and engagement activities; an d (4) confirm City staff support items as necessary.

Task A Deliverables:
 Project commencement meeting with City staff
 Memorandum summarizing meeting
Exhibit A-3(clean version)

SANTA ROSA GENERAL PLAN UPDATE Scope Work  3
CITY OF SANTA ROSA UPDATED DEC. 1, 2023
 Prepare memorandum outlining goals, performance measures, implementation tools, and schedule to comprehensively engage community members including residents; business groups; civic organizations; special interest groups; and representatives of all ethnic, age, and income groups within the City.

Community Involvement Program
The City has outlined several key elements of the community involvement strategy which are discussed below.

Community Advisory Committee Meetings
PlaceWorks and MIG will assist City staff in preparing for and facilitating a series of up to 10 CAC meetings to provide guidance on the General Plan Update. The CAC will meet at key points in the project to provide feedback on work products such as the City Profile, Existing Conditions Analysis, Land Use and Circulations Alternatives, and Draft General Plan. PlaceWorks and MIG will work with City staff at the outset of the project to determine the appropriate meeting topics and target dates for the CAC.

A senior MIG staff person will facilitate and attend all meetings.

Technical Advisory Committee Meetings
PlaceWorks will support City staff with forming the Committee and will plan and facilitate Technical Advisory Committee (TAC) meetings at critical junctures of the General Plan Update process. The TAC will be comprised of technical experts from City departments and partner agencies to provide feedback and ensure plan concepts can be achieved. This would include membership from all affected agencies, including, but not limited to the following: County of Sonoma; the local school districts; Sonoma County Transportation Authority; Sonoma County Transit; Golden Gate Transit; Permit Sonoma; Sonoma County Health Services Department; Sonoma -Marin Area Rail Transit; Santa Rosa Junior College; the Bay Area Air Quality Management District; Metropolitan Transportation Commission/Association of Bay Area Governments (MTC/ABAG); and the City of Santa Rosa Departments of Planning and Economic Development, Police, Fire, Housing and Community Services, Finance (including the Parking division), Transportation and Public Works, Water, and Community Programs and Engagement. We will consult with City staff to develop the final TAC roster. The TAC will be convened up to six times during the course of the project to review draft work products, advise on policy and plan development a nd help staff prepare for public meetings, workshops, and hearings.

Translation Services
Nearly one quarter of the Santa Rosa community speaks Spanish at home. To ensure that the Spanish speaking population has the opportunity and is encouraged to particip ate in the General Plan Update, the entire process will be universally accessible in English and Spanish.

All notices, informational brochures, the project website, and other written materials, as appropriate, will be prepared in English and Spanish. All m eetings and workshops facilitated in English will offer translation services and some workshops, meetings, and or events, will be conducted in Spanish. In addition, executive summaries for all technical documents will be produced in English and Spanish. Th e Project Team has in -house native Spanish speakers on their planning staff who will lead translation during meetings and workshops, ensuring that key ideas and concepts are accurately discussed with the community.

Exhibit A-3(clean version)

SANTA ROSA GENERAL PLAN UPDATE Scope Work  4
CITY OF SANTA ROSA UPDATED DEC. 1, 2023
Community Events and Outside Agency Meetings
The Project Team will attend up to 10 major community events, such as focus groups, farmers’ markets, cultural celebrations, and others to obtain input from Santa Rosa residents about the General Plan Update. To attract the participation of historically underrepresented groups, we suggest that at least one of the community events should occur at a local place of worship, ethnic market, or other common community gathering place. This task includes attending and facilitating three workshops with the commu nity to review and refine the draft CIS document, attending the EcoAdapt workshop, and meeting with Santa Rosa Forward.

The first series of events will occur during this initial community outreach phase, and participation at other events will be selected during the project in consultation with City staff. During this first event, the P roject Team will provide information about the General Plan Update process and solicit ideas about key issues and concerns that should be addressed.

Depending on the phase of the project, outreach at future events could include asking about specific topics or issues or distributing outreach material about the General Plan Update project and process. PlaceWorks and MIG senior staff will attend and be responsible for preparing outreach material for these community events.

To support this effort and bring attention to the project, MIG suggests creating a “Plan Van.” MIG will design graphic materials that highlight the GPU brand that can be printed on vinyl and used to cover an existing City fleet vehicle (preferably either a van or truck). The Plan Van will be used to bring attention to the project and build community interest. It can also be used as a mobile workshop tool. City staff can park the van at major gathering places duri ng event times and attract people to learn more about the project and fill out questionnaires. While MIG will prepare the graphics and organize the application of vinyl materials with a third-party vendor, MIG will not provide or drive the vehicle. City staff will be responsible for obtaining and driving the vehicle, as well as insuring the vehicle.

Website, Branding, and Online Engagement
Project Brand
To set the foundation for the community engagement effort and project- related materials (print and digita l), the Project Team will develop a project logo and color palette, establishing a recognizable brand identity to unify all phases of work, and build community awareness of the General Plan Update. The General Plan logo might take design cues from Railroad Square, Courthouse Square, Spring Lake Park, and other local treasures to complement the City’s brand and express that the General Plan will build on what is best about Santa Rosa and provide a marketing platform for investment in the community. The Gener al Plan logo and brand package may include a combination of symbols, text, colors, graphics, or photos.

Project Website
The Project Team will create a website (or a webpage on the City website) for the General Plan Update. The website will include basic information about the project, including a description of the process, meeting dates, and project updates as major milestones are achieved.

The website will include information about community meetings, CAC and TAC meetings, and Planning Commission and City Council meetings on the project. It will be used as a public portal to access and complete online surveys. When documents are available to the public, we will provide the documents in PDF format on the website. Our in -house webmaster will be responsible for managing and updating the website, including PDF files made available for downloading.

Exhibit A-3(clean version)

SANTA ROSA GENERAL PLAN UPDATE Scope Work  5
CITY OF SANTA ROSA UPDATED DEC. 1, 2023
Online Surveys
As a complement to physical materials and face- to-face outreach, MIG and PlaceWorks will utilize cutting -edge tools to engage community members using digital technology. These tools include sophisticated online comment and discussion forum features with a variety of options, such as map-based and prioritization exercises that enable people to participate in the General Plan Update process whenever it is convenient for them. The digital engagement strategy will include online surveys that provide opportunities to weigh in on priorities and land use and circulation concepts, as well as tools to assis t in outreach and information gathering prior to, d uring, and following community workshops. These tools will connect the Santa Rosa community in a professionally facilitated forum that builds public awareness of and trust in the General Plan Update process, without constraints on the time, place, or method of public input.

General Plan Video Series
The Project Team will produce up to three sets of brief, informational videos in English and Spanish to support information sharing at critical junctures of the GPU process. Videos will be engaging and help foster a deeper understanding of the project through an easily digestible format . Video topics will be refined with staff but could include an overview of the General Plan Update process generally; a summary of findings from the existing conditions report; documentation of outreach conducted throughout the project; ways to make Santa Rosa more healthy and sustainable, and more.

Task B Deliverables:
 Establish and convene the Technical Advisory Committee  Establish and convene the Community Advisory Committee  Translation Services. For each public meeting prepare Spanish translations of meeting materials including notices, agendas, reports, presentations and meeting summaries, as well as provide an on-site translator for all community meetings
 Website and Project Branding, in English and Spanish
 Schedule of Online Surveys with Topic Areas identified  General Plan Videos (up to three videos in English and Spanish – up to six total videos) City Profile, Existing Conditions, Market Demand Analysis, and Preferences
City Profile Report and Resilience Assessment
The Project Team will prepare a city profile and resilienc e assessment, existing conditions analysis, and market demand analysis to foster a deep understanding of the community’s demographic and socioeconomic characteristics, travel patterns, vehicle and transit use, and existing land use conditions.

At the outset of this task, the Project Team, with assistance from City staff, will gather and review important background documents available to support the General Plan Update, including:
 General Plan 2035 and EIR;
 Downtown Area Specific Plan, Roseland Area/Sebastopol Road Specific Plan, and others;  Strategic Plan 2017-2022;
Exhibit A-3(clean version)

SANTA ROSA GENERAL PLAN UPDATE Scope Work  6
CITY OF SANTA ROSA UPDATED DEC. 1, 2023
 2016 Housing Action Plan;
 Bicycle and Pedestrian Master Plan;
 2016 Local Hazard Mitigation Plan;
 2012 Climate Action Plan (prepared by PlaceWorks);
 Master Development Plans;
 Master Infrastructure Plans;
 Development Code; and
 Citywide Design Guidelines.

We will also review the existing Master Plans for water, sewer, and storm drain systems. Finally, the Project Team will review relevant regional documents, such as Plan Bay Area 2040.

PlaceWorks will prepare a profile of the city —including the unincorporated areas within the urban growth boundary — summarizing the community’s demographi c and socioeconomic characteristics, such as age, ethnicity, language spoken, place of birth, disability, household characteristics, employment, place of work, income, and travel mode to work. The report will also analyze existing land use conditions, such as land uses by type, park acres, and recreational amenities, schools, and services.

In addition, the following transportation and transit areas will be analyzed by W -Trans for incorporation in the City Profile Report:
 The city’s existing roadway network including functional classifications;  Existing travel patterns including SCTA’s travel behavior model;  Existing commuter mode choice in Santa Rosa;
 The city’s historic collision experience for different types of users (autos, pedestrians, and bicyc lists), compared to that of similar-sized jurisdictions within California;
 Existing bicycle and pedestrian facilities in the city;  EV Network Study (SCTA)
 Existing transit operations in the city including local and regional bus service, SMART, major transit hubs and stations, and high-frequency bus corridors; and
 Current CityBus ridership and trends.

The Resilience Assessment of the City Profile will be led by Atlas Planning Solutions and Laurie Johnson in coordination with the Project Team. The Resilienc e Assessment will evaluate the existing Safety Element, the City Fire Department’s recent wildland fire hazard assessment and 2017 post- wildfire after -action reviews, Local Hazard Mitigation Plan, emergency response plans, and other hazard and risk related policies, plans, and programs. Topics covered by the Resilience Assessment include climate change, earthquake and other geologic hazards, wildfire, and flooding. A key focus of this task will be the review of the updated Community Wildfire Protection Plan and identification of key recommendations that should be integrated into future land use and circulation alternatives. It is anticipated that many of these recommendations will help further enhance the wildfire recommendations and requirements necessary to comply with SB 1241. Another key element of this review will be consistency with SB 379 requirements mandating the Safety Element to address climate adaptation.

An Environmental Justice and Equity Analysis of the City Profile will be led by MIG in coordination with the full Project Team.

We will conduct a comprehensive citywide analysis regarding environmental pollution exposure and related health and Exhibit A-3(clean version)

SANTA ROSA GENERAL PLAN UPDATE Scope Work  7
CITY OF SANTA ROSA UPDATED DEC. 1, 2023
wellness indicators, such as access to healthy foods, sensitive receptors, and access to medical services. Using CalEnviroScreen 3.0 and other available resources, we will map disadvantaged communities and dig into the social , economic, and pollution data sets. We will review other environmental and health databases and resources, to identify indicators meas uring citywide inclusivity and equity, as well as underlying socio -economic variables including home purchasing power, unemployment rate, educational attainment, and poverty levels.

Market Demand Analysis
For the residential portion of the Market Demand A nalysis, Strategic Economics will build on the recent studies developed for the Housing Action Plan and Housing Allocation Plan to assess the future potential for housing of various types in Santa Rosa. The analysis will consider projected household growth by type of household, and trends in housing prices, sales prices, and construction activity for housing of different types. The analysis will also evaluate the potential for attracting higher density, infill housing types in transit- served areas/priority development areas (PDAs) based on the composition of new household growth in the city and county.

The nonresidential real estate portion of the Market Demand Analysis will rely on available data sources such as California Employment Development Data, County/ Zip Code Business Patterns, and MTC/ABAG estimates and forecasts to analyze historical employment trends, and forecasts for growth by industry for Santa Rosa and Sonoma County. Strategic Economics will analyze the performance of existing commercial spac e (including industrial, office, hotel, and retail). This analysis will include an assessment of historic market trends such as rents/rates, vacancy rates, construction, and absorption. Strategic Economics will also work with the City’s Economic Developmen t department to identify the city’s competitive advantages for the various land uses, incorporating feedback from commercial real estate brokers, developers , and business owners.

Combining the results of the industry sector analysis and the real estate mar ket analysis, Strategic Economics will estimate the amount of non-residential uses that could be captured in Santa Rosa within the planning horizon for the General Plan.

In addition, Strategic Economics will work closely with City Staff and the Project Team to estimate the amount of land zoned for residential and nonresidential uses, and to determine whether the city has sufficient land supply to accommodate future residential and non-residential growth. The analysis will result in recommendations about potential zoning changes.

Existing Conditions Briefing Book and Online Exercise
The Existing Conditions Task will establish baseline information to highlight and inform key issues and opportunities for the General Plan Update. We will prepare a set of technic al studies on relevant topics to provide a solid baseline, which will update the existing general plan and include the following topic areas:
 Land use and urban design, including:
o Existing land use, including the number of existing affordable dwelling units, supportive housing, and homelessness;
o Commercial/industrial space utilization, physical building conditions, including structures in poor or deteriorating condition;
o Urban form characteristics, including areas of high and low intensity development, character centers, economic/community nodes, building heights and styles, and public realm character areas (e.g., streets/streetscapes, open space corridors, etc.);
o Pending and approved development projects in the city (including unincorporated areas within the UGB);  Environmental conditions including areas of known sensitive habitats, natural hazards and noise, topography, soil, or groundwater contamination;
Exhibit A-3(clean version)

SANTA ROSA GENERAL PLAN UPDATE Scope Work  8
CITY OF SANTA ROSA UPDATED DEC. 1, 2023
 Utilities and infrastructure as described below.
 Transportation networks, including vehicle circulation, pedestrian and bicycle mobility, and transit use;  Historic resources and Preservation Districts; and
 Market conditions and economic development potential.

Included in this effort, BKF will assess the capacity and the condition of the local water supply and distribution, wastewater conveyance and treatment, storm drainage, and telecommunication systems based on the latest available information.

Input and guidance will be sought from City public works and engineering representatives, and existing conditions information will include both narrative descriptions of capacity and potential deficiencies. BKF will contact outside agencies such as Pacific Gas & Electric, Sonoma Clean Power , Laguna Treatment Facility, various telecom providers, all local school districts, and County and State of California Departments of Transportation to document their assessment of infrastructure related to the General Plan U pdate effort. BKF will also identify p lanned public and private infrastructure improvement projects. The water supply analysis will be packaged to support a Water Supply Assessment.

In addition, W-Trans will prepare a chapter of the existing conditions report related to transportation and circulation, the focus of that chapter will include the following areas:
 Level of service (LOS) and vehicle miles traveled (VMT), how they are used, and how they may influence the General Plan Update;
 Planned major roadway improvements including those identified in the City’s Capital Improvement Program, current General Plan, and SCTA’s Comprehensive Transportation Plan;  Accessibility to transit, as well as pedestrian and bicycle connectivity to major destinations in the City (including the Downtown and the two SMART stations), illustrated as exhibits;  Potential impact of emerging techn ologies and advancements, such as automated vehicles, to transportation in the coming years; and
 Opportunities to improve multimodal circulation, including consideration of the critical ties between land use patterns and the circulation network.

Taking the findings of the Existing Conditions Task, the Project Team will identify potential opportunities and constraints within the Plan A rea. The Existing Conditions will be summarized into a graphically rich, magazine- style briefing book. By focusing the range of topics and consolidating key information pieces into an accessible briefing book, we will offer a useful and lively document that will support strategic thinking – both for the General Plan Update and for other City initiatives like economic development and investment.

Community Discussions and Events Set #1: Vision
Following the City’s direction, this Task is built around a series of workshops, meetings, and interactions to first explain what was learned through the City Profile, Market Demand Analysis, and Existing Conditions Analysis, and then assist the community in using that information to create a vision for what they want Santa Rosa to be in 2050. Community members will have multiple and convenient opportunities, in -person and remotely, to inform the staff/Project Team of their preferences for conservation, growth, and change over the next three decades.

Over the course of the project, a series of four “Community Discussion and Event Sets” will be held. Each meeting in a set will function similarly , but meetings will be hosted in various locations across the community and make participant- appropriate adjustments to each meeting. The goal of this approach is to (a) limit the amount of large city-wide workshops; (b) meet with the community during meetings or events they are already attending; and (c) ensure we are covering the most Exhibit A-3(clean version)

SANTA ROSA GENERAL PLAN UPDATE Scope Work  9
CITY OF SANTA ROSA UPDATED DEC. 1, 2023
robust amount of engagement possible on this project. For example, we envision that some meetings will be facilitated entirely in Spanish.

This first set of up to six community meetings will provide opportunities to introduce members of the community to the General Plan Update and City staff and Project Team. The meetings will focus on formulating a collective vision and compiling the range of issues to be addressed in the General Plan.

One option for the meeting format entails greeting participants with comment cards asking questions such as “What’s Special About Santa Rosa?” and ”What’s Missing In Santa Rosa?” Then every comment can be posted on the wall for all to see. Following this icebreaker exercise, the Mayor or another City official can welcome participants and emphasize the importance of the General Plan to the future of the City. Then, the Project Team will give a concise overview of the process, emphasizing future opportunities for public involvement.

After answering questions, we suggest asking people to break into small groups for a table -facilitated discussion of their vision for the future of Santa Rosa and the most challenging issues people want to see the City address to achieve that vision.

This includes a discussion on what likely conditions and events will drive how the community looks in the future— changes to the climate, diminishing natural resources, economic shifts—and how in turn the community can become more resilient.

We will also provide table maps for each group, on which participants can identify specific issues that are geographically based and/or preliminary ideas about where changes in land use may be appropriate. After the small group discussions, we will reconvene in a large group to share reports back summarizing the vision and challenges each group identified.

When appropriate, the meetings will be conducted using simultaneous interpretation into multiple languages and outreach materials will b e provided in multiple languages. Each of the meetings in this set would also include a performance, for example, from a local high school musical, choral, or dance group to encourage attendance and generate energy and excitement.

To support this round of community engagement, the Project Team will prepare/lead the following materials and activities:
 Project Kick -off and Neighborhood Mapping Survey: MIG will prepare and host an online survey to bring community awareness to the project, gain insights into how people would like to be engaged and provide an opportunity for the community to define the heart of the neighborhood, the boundary for their neighborhood, and what makes their neighborhood special or unique. The info rmation gathered from this first survey will be used to help refine the materials for the community meetings.

 Community Workshops and Survey: The Project Team will prepare materials for, facilitate, and summarize up to six community workshops (virtual or in -person) following the format and approach described above. We will prepare all physical materials for in-person workshops and an accompanying online survey that will be linked from the Project Website.

 Vision Workshop Toolkit: MIG will prepare a mobile toolkit of materials that will allow CAC members and City staff to conduct additional community meetings . Each toolkit will include: (a) Pro ject Overview Sheet; (b) Summary Presentation; (c) Workshop Instructions and Exercise Questions; and (d) Survey Forms/Comment Cards for participants to provide feedback.

 Youth Engagement Activities: The Project Team will work with local school districts and Santa Rosa Junior College to create two tailored events and classroom programs to allow kids and college students the opportunity to engage in the project in a fun and informative way. Under this event set, the likely activities will include a Photo V oice survey and Kids’ Art Contest. The Project Team will host a Kids’ Art Contest to engage Santa Rosa youth and build awareness among families. The Kids’ Art Contest could be promoted through the Santa Rosa Unified School District Exhibit A-3(clean version)

SANTA ROSA GENERAL PLAN UPDATE Scope Work  10
CITY OF SANTA ROSA UPDATED DEC. 1, 2023
and judged by the Community Advisory Committee. Contest winners would see their art displayed in the General Plan.

To further support this round of community engagement, it is recommended that City staff conduct additional healthy community and inclusive engagement activities:
 Additional Community Meetings: City staff could conduct additional Focus Group and Community Group meetings using the Workshop Toolkit.

 Media Interviews: City staff could conduct interviews with local print, radio, and television news media to promote the project and the various activities that will occur during this event set.

 Press Releases: City staff could prepare press releases to promote the meetings, workshops, events, and surveys included under this task.

 Social Media Postings: City staff could create and post social media announcements on the various City platforms to promote the meetings, workshops, events, and surveys included under this task.

 Workshop Presentation Video (Spanish): City staff could create a Spanish language version of the Community Meeting presentation that will be posted on the project website (e.g., General Plan Video).

Council and Commission Presentations
Following the community meetings, the Project Team will draft a Vision Statement for the General Plan. The Vision Statement will reflect the input from the community meetings in a short statement. The PlaceWorks Principal-in-Charge and MIG’s Project Manager will convene study sessions with various City boards and commissions including Planning Commission, Cultural Heritage Board, and Community Advisory Board. The study sessions will include a presentation of findings from the C ity Profile, Market Demand Analysis, and Existing Conditions Analysis, as well as a review of outcomes from Community Discussion and Event Set #1 and review of the preliminary Vision Statement. Members will have the opportunity to comment on the work completed to date and provide direction to the Project Team on the contents of the Vision Statement.

The PlaceWorks’ Principal -in-Charge and Project Manager will attend a City Council meeting to report on the community meetings, review the preliminary Vision Statement, and to report comments received on the draft Vision Statement. Council members will have the opportunity to discuss the work completed to date and provide direction to the Project Team on the contents of the Vision Statement. PlaceWorks will revis e the Vision Statement per Council, Board, and Commission comments. The revised vision will be used by City staff, PlaceWorks, the Community and Technical Advisory Committees, Planning Commission, and City Council to guide preparation of the General Plan Update and its implementation in the years to come.

Task C Deliverables
 City Profile, 5 hard copies and PDF format
 Existing Conditions Report, including Market Demand and Economic Opportunity Analysis, 5 hard copies and PDF format
 Existing Conditions Map, 2 hard copies and PDF format  Community Advisory Committee Meeting 1 notice/agenda/meeting materials in English and Spanish  Community Advisory Committee Meeting 1 (with translation services) Exhibit A-3(clean version)

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 Community Advisory Committee Meeting summary in English and Spanish  Community Workshops notice/agenda/meeting materials in English and Spanish  Community Workshops (6) (with translation services)
 Community Workshops summary in English and Spanish
 Technical Advisory Committee Meeting 1 notice/agenda/meeting materials in English and Spanish  Technical Advisory Committee Meeting 1 (with translation services)  Technical Advisory Committee Meeting 1 summary in English and Spanish  Consultant/staff meetings with community groups, residents, business owners, etc. (with translation services)  Pop-up events and attendance at local events as necessary (with translation services)  Project Kick-Off and Neighborhood Mapping Survey (online)Vision Workshop Toolkit (online and hard copies)  Two Youth Engagement Activities (online)
 Joint City Council/Planning Commission study session (attendance/facilitation and meeting materials as necessary)  Joint Design Review Board/Cultural Heritage Board study session (attendance/facilitation and meeting materials as necessary)
 Housing Authority, Community Advisory Board, Bicycle and Pedestrian Advisory Board, Board of Public Utilities, and/or other appropriate City boards study session (attendance/facilitation and meeting materials as necessary)  City Council, Planning Commission, Design Review Board, Cultural Heritage Board, Community Advisory Board agendas and meeting materials – produced in English and Spanish Land Use and Circulation Alternatives
Land Use and Circulation Alternatives Report
PlaceWorks will prepare an Alternatives Workbook illustra ting the major land use and design concepts inherent in each alternative and communicating the implications for the built environment in a way that can be quickly comprehended by non-planners. Accordingly, the Workbook will be designed in a reader -friendly format, each alternative will be clearly distinguished from the others and include maps, conceptual visual simulations of potential future land uses at several key sites, and text describing and analyzing each alternative.

PlaceWorks will first prepare an Administrative Draft Alternatives Workbook for the TAC’s review and feedback. The Project Team will then revise the document based on input received and provide a Public Review Draft Alternatives Workbook. The Alternatives Workbook is expected to include the following components:

Buildout Alternatives
PlaceWorks will identify the amount of growth that could occur under each alternative. PlaceWorks will report buildout at a citywide level and by study area for each alternative. Residential growth will be expressed as the number of units, or other agreed upon metric such as floor area , for different housing types (i.e., single- family and multi -family) and affordability.

Non-residential growth will be described as total square feet for office, retail , and industrial uses. PlaceWorks will also prepare projections for population and jobs.

Exhibit A-3(clean version)

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Community Character
MIG will describe the overall character of each study area under each alternative and express the extent to which an alternative would represent a small, moderate, or substantial change to the present-day character of the area. We will also explain which specific components of an alternative are meant to protect community -desired characteristics and which would help to enhance areas that the community has identified are in need of change. We will also assess land use compatibility and the degree to which each alternative provides residents with a variety of housing options (in terms of location, types and affordability), commercial services and employment options.

Community Services
PlaceWorks will evaluate the community services needed to serve the General Plan buildout under each alternative. This analysis will identify key differences between the alternatives in terms of demand for servi ces such as police, fire, and schools. The alternatives will consider and compare risk and resilience potential.

Circulation
W-Trans will collaborate with the team in developing three land use and circulation alternatives. As part of this process, there may be a need to complete targeted testing of the circulation network as individual alternatives are developed, using the SCTA regional travel demand model.

City Fiscal Sustainability and Market Viability
Strategic Economics will evaluate the market viability of each alternative, referencing the findings from the market analysis and identifying the responsiveness of the various land use components to projected market conditions over the life of the General Plan.

Safety
Atlas Planning Solutions and Laurie Johnson will assess the alternatives for their responsiveness and compliance with 2017 post-wildfire after-action reviews, Local Hazard Mitigation Plans, Community Wildfire Protection Plans, emergency response plans, and other hazard and risk related policies , plans and programs. In addition, the team will assess the vulnerability of uses in high fire risk areas, along fault lines, and within flood zones for each alternative and will analyze climate change hazards.

Utilities
BKF will identify any water supply and distribution, wastewater treatment and conveyance, storm runoff system capacity , power distribution, and telecommunication distribution issues or system deficiencies related to the alternatives. Planning level estimates of the cost differentials among the alternatives will be prepared for backbone infrastructure.

Development Potential for Each Alternative
PlaceWorks will calculate buildout of the project to be evaluated in the EIR. City staff will review and approve the methodology used for this calculation prior to our analysis. PlaceWorks will prepare a draft set of buildout numbers, make any changes needed, and provide staff with an opportunity for a final review before using those numbers as the basis for evaluation in the EIR.

Exhibit A-3(clean version)

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Traffic and Circulation Study
W-Trans will prepare a traffic and circulation study that evaluates each of the land use and circulation alternatives.

Pedestrian, Bicycle, and Transit Circulation
The bicycle network recommendations identified in the City’s recent bicycle a nd pedestrian master plan update are anticipated to be incorporated into the General Plan. Additional facilities will be needed to support future growth, however, and will differ by alternative, depending on how land use types, intensities, and development locations are defined. Analysis of pedestrian and bicyclist modes will focus on connectivity within and between subareas of the city as well as at a citywide level. Connectivity will be assessed using GIS mapping and network analysis to identify areas in need of new or improved connections, and to visually depict how pedestrian and bicycle connectivity may differ among the land use and circulation alternatives. The assessment of transit modes will focus on how transit-orientation would differ among the alternatives, and where additional or more frequent transit service (or stations) could have the greatest impact with respect to reducing automobile reliance.

A broad estimate of the number of potential trips made by transit, walking, and bicycling will be developed for each alternative using the current capabilities of the SCTA travel demand model.

Vehicular Circulation
W-Trans will obtain the land use projections for each alternative and complete network updates to the SCTA Travel Demand Model (in collaborat ion with SCTA staff as needed) in order to be able to quantitatively assess VMT and congestion. This effort may also require modifications to the SCTA model beyond City limits since major land use plans generally shift the locations of regional growth rather than explicitly increase regional development levels beyond ABAG and MTC projections.

VMT projections will focus on total VMT, per capita VMT associated with home -based trips, and per employee trips associated with employment-based uses. The VMT projections for each alternative will be compared to the VMT threshold established through the General Plan Update process, and if it appears that the thresholds may not be achieved, suggestions for potential mitigation options (or modifications to adopted thresholds) will be provided.

Outputs from the SCTA model output will be used to produce color -coded diagrams depicting the approximate levels of auto congestion on the City’s major roadways upon buildout of each General Plan alternative (these exhibits will foc us on roadway links rather than intersections). For each of the alternatives, a summary will be provided of the auto circulation network modifications that would be included, such as new or modified freeway interchanges and identification of the major streets that would be widened to increase vehicular capacity, or road diets.

Community Discussions and Events Set #2: Alternatives
Following preparation of the Alternatives Workbook and presentation of these alternatives to the TAC for review, feedback, and possible refinement, PlaceWorks’ Principal-in-Charge, MIG’s Project Manager, and other key team representatives will plan, attend, and facilitate up to six community meetings and events to review the alternatives with the community and work toward identification of a preferred scenario.

We will work with City staff to define the approach for each meeting, but we anticipate that they will include a presentation of the alternatives and the results of the analysis undertaken in the previous task. We will describe the relative benefits, trade-offs, and potential impacts of the alternatives. These meetings can include the Growing Better Places Board Game or real-time design charrette to actively engage the community and stakeholders in the discussion.

Exhibit A-3(clean version)

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Following the presentation, participants will break into small, facilitated groups with maps of each alternative. Each group will be asked to create its own preferred future land use and circulation scenario and report their findings back to the larger group. Participants will be encouraged to assemble components of the starting point alternatives in any combination they desire, plus add any new ideas. As with other meeting sets in this series, meetings may be conducted in English or Spanish and, if appropriate, will offer simultaneous interpretation into multiple languages, with outreach materials in multiple languages.

To support this round of community engagement, the Project Team will prepare/lead the following materials and activities:
 Community Workshops and Survey: The Project Team will prepare materials for, facilitate, and summarize up to six community workshops (virtual or in -person) f ollowing the format and approach described above. We will prepare all physical materials for in-person workshops and an accompanying online survey that will be linked from the Project Website.

 Growing Better Places Board Game: MIG will prepare a version of its award -winning board game customized for the GPU project. The board game is a highly interactive version of a more traditional growth allocation exercise that might otherwise use wooden blocks or Legos. Unlike more traditi onal growth allocation games, the Growing Better Places game is a collaborative game that a group of participants can win or lose. There are instructions, challenges to overcome, and community benefits to achieve while participants learn about the trade -offs associated with how and where the community grows and evolves. The Project Team will design a game board, game pieces, game cards and instructions and have them professionally produced and packaged in a custom game box. The game itself will be deployed during the alternatives phase of the project to allow people the opportunity to review, discuss and weight the pros/cons of different land use and mobility choices. The game will be designed in such a way that it can be used during larger workshops and meetings, online Santa Rosa Forward Studio, smaller group discussions, and youth engagement events. The focus will be on using the game during as many in -person events as possible to reach the largest number of people. MIG will create both a physical and digital version of this game board. Either or both can be deployed depending on the timing of the events due to the COVID-19 pandemic and regional stay-at-home orders.

 Alternatives Workshop Toolkit: MIG will prepare a mobile toolkit of materials that will allow CAC members and City staff to conduct additional community meetings. Each toolkit will include: (a) Project Overview Sheet; (b) Summary Presentation; (c) Workshop Instructions and Exercise Questions; and (d) Survey Forms/Comment Cards for participants to provide feedback.

 Virtual General Plan Studio + Online Survey: The Project Team, working closely with City staff, will develop a Virtual General Plan Studio space that can become a one-stop destination for Santa Rosans interested in the project. The space will include similar materials as those at the virtual or in-person events, plus additional written direction enabling visitors to provide input without assistance from the Project Team. The virtual space will include video introductions and guides to help orient people to the space.

 Youth Engagement Activities: The Project Team will work with local school districts and Santa Rosa Junior College to create two tailored events and classroom programs to allow kids and college students the opportunity to engage in the project in a fun and informative way. Under this event set, the likely activities will include team design competitions (usually tied with civics or architectural design classes) and youth-led outreach events.

 Double Decker Bus Tour: The Project Team would facilitate a public, mobile workshop in a double-decker bus with an open-air top deck. This fun and unique venue would serve to attract a broad audience to learn and provide input during the tour, while gaining a unique, birds-eye view of the city.

Exhibit A-3(clean version)

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 Mobile Outreach – The Plan Van: MIG will design graphic materials that highlight the project and can be printed on vinyl and used to cover an existing City fleet vehicle (preferably either a van or truck). The final graphic style will be confirmed with City staff, but it is assumed that it w ill include both English and Spanish language text to reach the broad Santa Rosa community.

 Media Interviews: City staff could conduct interview with local print, radio, and television news media to promote the project and the various activities that will occur during this event set.

 Press Releases: City staff could prepare press releases to promote the meetings, workshops, events, and surveys included under this task.

 Social Media Postings: City staff could create and post social media announcements on the various City platforms to promote the meetings, workshops, events, and surveys included under this task.

 Mobile Outreach – The Plan Van: City staff could use the Plan Van to bring attention to the project and as a mobile workshop tool. City staff could park the van at major gathering places during event times and solicit people to learn more about the project and fill out surveys.

Council and Commission Presentations
Following completion of Community Discussion and Event Set #2, PlaceWorks ‘Principal-in-Charge, MIG’s Project Manager, and other key team representatives will prepare presentations and/or organize listening sessions with up to six boards and commissions, including the Planning Commission to review the alternatives and solicit input to begin working toward identification of a preferred scenario. In these convenings, we will describe the rela tive benefits, trade-offs, and potential impacts of the alternatives.

Task D Deliverables
 Large format display graphics illustrating the alternative land use and circulation plans with additional sketches, elevations, and street sections needed to convey each alternative, 2 hard copies and PDF format  Land Use and Circulation Alternatives Report, 5 hard copies and PDF format  Quantified development potential for each alternative  Traffic and Circulation Study, 5 hard copies and PDF format  Technical Advisory Committee Meeting 2 notice/agenda/meeting materials in English and Spanish  Technical Advisory Committee Meeting 2 (with translation services)  Technical Advisory Committee Meeting 2 summary in English and Spanish  Community Advisory Committee Meeting 2 notice/agenda/meeting materials in English and Spanish Exhibit A-3(clean version)

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 Community Advisory Committee Meeting 2 (with translation services)  Community Advisory Committee Meeting 2 summary in English and Spanish  Community Workshops notice/agenda/meeting materials in English and Spanish  Community Workshops (6) (with translation services)
 Community Workshops summary in English and Spanish
 Consultant/staff meetings with community groups, residents, business own-\ers, etc. (with translation services)  Pop-up events and attendance at local events as necessary (with translation services)  Growing Better Places Board Game (electronic version and 15 hard copy sets with extra surveys)  Alternatives Workshop Toolkit (online and hard copies)  Two Youth Engagement Activities (online)
 Virtual General Plan Studio (online)
 Plan Van Graphic (JPEG/Vinyl)
 Joint City Council/Planning Commission study session (attendance/facilitation and meeting materials as necessary)  Joint Design Review Board/Cultural Heritage Board study session (attenda nce/ facilitation and meeting materials as necessary)
 Housing Authority, Bicycle and Pedestrian Advisory Board, Board of Public Utilities, and/or other appropriate City boards study session (attendance/facilitation and meeting materials as necessary Preferred Alternative
Administrative Draft Preferred Alternative
Based on input from Community Meeting Set #2, the CAC, TAC, and City Council and commissions, we will work with City staff to prepare an Administrative Draft Preferred Alternative. The Administrati ve Draft Preferred Alternative will include proposed land uses and intensities for areas of change and the proposed circulation network.

Public Review Draft Preferred Alternative
Based on feedback from City Staff, the Project Team will make any adjustments to the Administrative Draft Preferred Alternative to prepare a Public Review Draft Preferred Alternative. The Preferred Alternative will present a narrative, graphics, and Land Use and Circulation Diagrams to depict development potential (including height, density, and intensity),areas targeted for preservation and conservation, and healthy city outcomes that will help realize the community’s vision for the future of Santa Rosa.

Community Discussions and Events Set #3: Preferred Alternative MIG will facilitate a series of up to six meetings and events to present and receive feedback on the Draft Preferred Alternative with the community. We will work with City staff to define the approach for the meeting, but we anticipate that it will include a presentation of a summary of public feedback to-date and an overview of the Draft Preferred Alternative. We will describe the relative benefits, trade-offs, and potential impacts of the Draft Preferred Alternative. There will be an interactive exercise Exhibit A-3(clean version)

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to refine key elements of the Draft Preferred Alternative, including growth assumptions, areas of stability and change, and future impacts and benefits. This feedback will help inform the final selection of a Preferred Scenario that will be used as the basis for the updated General Plan.

To support this round of community engagement, the Project Team will prepare/lead the following materials and activities:
 Community Workshops and Survey: The Project Team will prepare materials for, facilitate, and summarize up to six community workshops (virtual or in -person) following the format and approach described above. We will prepare all physical materials for in-person workshops and an accompanying online survey that will be linked from the Project Website.

 Preferred Alternatives Workshop Toolkit: MIG will prepare a mobile toolkit of materials that will allow CAC members and City staff to conduct additional community meetings. Each toolkit will include: (a) Project Overview Sheet; (b) Summary Presentation; (c) Workshop Instructions and Exercise Questions; and (d) Survey Forms/Comment Cards for participants to provide feedback.

 Virtual General Plan Studio + Online Survey: The Project Team, working closely with City staff, will update the Virtual General Plan Studio space with information related to the Preferred Alternative. The space could include similar materials as those at the in-person and virtual events, plus additional written direction enabling visitors to provide input without assistance from the Project Team. The virtual space will include video introductions and guides to help orient people to the space.

 Youth Engagement Activities: The Project Team will work with local school districts and Santa Rosa Junior College to create two tailored events and classroom programs to allow kids and college students the opportunity to engage in the project in a fun and informative way. Under this event set, the likely activities will include group discussions to help prioritize different ideas for Santa Rosa and youth-led outreach events.

 Media Interviews: City staff could conduct interview with local print, radio, and television news media to promote the project and the various activities that will occur during this event set.

 Press Releases: City staff could prepare press releases to promote the meetings, workshops, events, and surveys included under this task.

 Social Media Postings: City staff could create and post social media announcements on the various City platforms to promote the meetings, workshops, events, and surveys included under this task.

 Workshop Presentation Video (Spanish): City staff could create a Spanish lan guage version of the Community Meeting presentation that will be posted on the project website (e.g., General Plan Video).

Exhibit A-3(clean version)

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Council and Commission Presentations
Based on input from the community meetings, PlaceWorks and MIG will w ork with City staff to prepare an Administrative Draft Preferred Alternative. This alternative will include proposed land uses and intensities for the areas of change and the proposed circulation network. Based on direction from staff, PlaceWorks and MIG will prepare a Draft Preferred Alternative to present to up to five boards and commissions, including the Planning Commission. PlaceWorks will then attend a meeting with the Planning Commission to present the Draft Preferred Scenario and receive Commission direction.

PlaceWorks will accompany City staff at a City Council meeting or study session to present the Draft Preferred Land Use and Circulation Scenario as modified by the Planning Commission and receive Council direction. Although the Preferred Alternative will remain “draft” until the Council adopts the updated General Plan at the conclusion of the project, the goal of this meeting will be to obtain Council approval to prepare the General Plan and EIR documents using the Draft Preferred Scenario as a basis for policy writing and environmental analysis.

Final Preferred Alternative and Land Use Diagram
Following the City Council meeting, PlaceWorks will incorporate final Council direction into the Preferred Alternative.

W-Trans will assist the Project Tea m and City staff with formulating the circulation network associated with the Preferred Alternative, including assistance with multimodal improvements.

The auto circulation network improvements to be included in the Preferred Plan will require further analysis in the SCTA travel demand model. Using the results from the alternatives analysis as a starting point, W-Trans will work with the Project Team and City s taff to determine which auto circulation network improvements to include. W -Trans will collaborate with SCTA to prepare a year 2040 model run that is reflective of the Plan. The resulting roadway network LOS estimates, as produced by the SCTA model, will be distributed to the Project T eam and City s taff for review. Following refinement, a focused analysis of operation of up to 15 key intersections under buildout conditions will be completed as necessary to confirm the viability of the identified roadw ay network improvements. The list of intersections to be targeted for analysis will be developed in consultation with City staff and the results summarized in a technical memorandum.

Exhibits depicting connectivity for non -auto modes will be prepared using the same GIS -based methods applied in the alternatives analysis. An exhibit showing forecast average daily traffic volumes on up to 30 representative segments will also be prepared.

Task E Deliverables
 Large format graphic illustrating preferred land use and circulation plan, 2 hard copies and PDF format  Quantified development potential and healthy city outcomes for preferred alternative  Technical Advisory Committee Meeting 3 notice/agenda/meeting materials in English and Spanish  Technical Advisory Committee Meeting 3 (with translation services)  Technical Advisory Committee Meeting 3 summary in English and Spanish  Community Advisory Committee Meeting 3 notice/agenda/meeting materials in English and Spanish  Community Advisory Committee Meeting 3 (with translation services)  Community Advisory Committee Meeting 3 summary in English and Spanish  Community Workshops notice/agenda/meeting materials in English and Spanish  Community Workshops (6) (with translation services)
Exhibit A-3(clean version)

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 Community Workshops summary in English and Spanish
 Consultant/staff meetings with community groups, residents, business owners, etc. (with translation materials)  Pop-up events and attendance at local events as necessary (with translation services)  Preferred Alternative Workshop Toolkit (online and hard copies)  Two Youth Engagement Activities (online)
 Virtual General Plan Studio updates (online)
 Joint City Council/Planning Commission study session (attendance/facilitation and meeting materials as necessary)  Joint Design Review Board/Cultural Heri tage Board study session (attendance/facilitation and meeting materials as necessary)
 Housing Authority, Bicycle and Pedestrian Advisory Board, Board of Public Utilities, and/or other appropriate City boards study session (attendance/facilitation and meeting materials as necessary) General Plan Update Document
Policy Matrix and Draft General Plan Outline
PlaceWorks will combine the City’s existing General Plan 2035 Land Use and Circulation goals, policies, and actions into a consolidated matrix to assist in evaluation and direction by City staff. Working with the evaluation matrix, we will identify current general plan goals, policies, and actions that:
 Remain relevant;
 Have been accomplished;
 Should be moved to other plans or ordinances; and/or
 Should be modified or deleted.

Based on City staff direction, we will propose solutions to resolve issues relating to format, organization, clarity, policy gaps, redundancies, new State requirements or guidance for General Plans, and other related concerns. Together with staff, we will identify which policy topics are most pressing to bring to the Community Advisory Committee, Planning Commission, and City Council for consideration, and which others can likely be addressed at the staff/Project Team level.

Administrative Draft General Plan
The Project Team will provide City staff with ample time to review and comment on an Administrative Draft of the General Plan.

The Project Team will address City staff comments on the Administrative Draft General Plan in a s creencheck draft prior to release of the Public Review Draft of the General Plan. The Public Review Draft General Plan will be posted on the General Plan Update website, and can be made available at City Hall, local libraries, the Santa Rosa Junior College, and oth er key community locations.

Exhibit A-3(clean version)

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Land Use and Urban Design
The narrative for the Land Use Element will help the reader understand why the City has chosen the land use pattern and implementation priorities encompassed in the Preferred Alternative, as well as the draft goals, policies, and actions needed to implement the Preferred Alternative. The Land Use Element text will identify the vision created through Community Meeting Set #1 and issues identified by the Santa Rosa community, and will describe the importance of responding to these factors in the General Plan Update.

Subjects anticipated to be highlighted include environmental justice, direction for existing retail and business centers, transit supportive land uses, identification of future annexation sites if required, healthy city outcomes , community-wide equity, climate vulnerabilities , renewable energy, enhancement of urban forestry, changes in workplace attributes, clean and sustainable business needs, and others identified as community preferences during the Visioning process.

This element will describe the City’s planning boundaries, including any revisions to the General Plan Area (GPA), Sphere of Influence (SOI), Urban Growth Area (UGA), and Urban Service Area (USA), and establish a strategy for ur ban growth that reflects the community’s vision. Revisions to the UGA/USA boundary will be based on the revised land use map and infrastructure plans to accommodate 30 years of urban development that is coordinated with infrastructure. PlaceWorks will also assist the City in consulting with the Sonoma Local Agency Formation Commission, which is required prior to any SOI amendments pursuant to AB 1262.

We understand that the updates to the General Plan, and in particular the Land Use Element, will necessitate some level of update to the Zoning Code and related development codes to ensure implementation and to improve the functioning of the Code. Accordingly, in Task I PlaceWorks will perform a thorough consistency review of the Zoning Code to identify the needed scope for a Code update.

Housing
PlaceWorks will prepare a Housing Element that addresses State housing law including a housing needs assessment, evaluation of the existing housing element, housing site inventory analysis, potential and actual government constraints analysis, analysis of the Growth Management Ordinance, and housing implementation goals, policies, and programs to support housing production, housing affordability, and homelessness among other topics. Outcomes and policy direction from the Affordable Housing and Anti-Displacement Strategies will be incorporated into the Housing Element as appropriate.

The 2014 Housing Element will be revised to meet State requirements and provide a plan for meeting the City’s housing needs at all income lev els. As the region’s Metropolitan Planning Organization (MPO), ABAG /MTC is responsible for developing a methodology to allocate the regional housing needs assessment (RHNA) housing production targets to each local jurisdiction in the region, including Santa Rosa. ABAG/MTC has proposed a schedule for developing the RHNA allocation that would release a draft RHNA allocation for Santa Rosa in January 2021, the allocation would then be finalized in July 2021. PlaceWorks will therefore plan to perform the follow ing subtasks in concert with all other general plan element components utilizing the City’s draft RHNA assignment as an initial place holder, we do not anticipate that the draft and final RHNA allocations will differ, but will remain flexible to address an y revisions in the adopted RHNA allocation with the revisions to the Draft General Plan.

Evaluation of Existing Housing Element
PlaceWorks will work closely with the City to determine the status, effectiveness, and appropriateness of the 2015 -2023 housing program. We will gather and document all available information regarding specific accomplishments. Findings from the evaluation will be detailed in a matrix to be included in the Administrative Draft General Plan and the analysis will be used as a basis fo r program revisions for the 2023 -2031 planning period. PlaceWorks will create a table that includes the sites from the 2015 -2023 sites inventory and whether they have been developed since the adoption of the last housing element and if so, how many units w ere approved on the sites and income levels they were afforded to. This analysis will also include an assessment of any needed updates to programs to address state housing law updates since 2015.

Exhibit A-3(clean version)

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Site Inventory and Analysis
PlaceWorks will develop an inven tory of land suitable for residential development or redevelopment in the City. This will involve a detailed preparation of an “adequate sites analysis” showing the relationship between the City’s RHNA allocation and the dwelling unit capacity and availabi lity of potential housing sites based on zoning and General Plan policies, requirements, and limitations. The land inventory will demonstrate how the inventory will fulfill the City’s RHNA. PlaceWorks will analyze the relationship of zoning and public facilities and services to the sites. This task will include all analysis needed to comply with recent updates to State housing law. A map of the sites will be included in the Housing Element.

Housing Needs
For the Housing Element Update, PlaceWorks will compl ete a housing needs assessment analysis pursuant to Government Code and SB 375, utilize HCD’s pre-approved 6th cycle data packet, the 2010 U.S. Census, American Community Survey, and other relevant sources.

The Housing Needs Assessment will analyze existing and projected housing needs in Santa Rosa. The compliant analysis will utilize demographic and economic analysis conducted in Task C and will include:
 Demographic and employment trends (e.g. population and household characteristics) and analysis of existing and projected share of regional housing needs for all income levels;  Housing cost, affordability, housing characteristics, and market conditions (including overcrowding and overpayment);
 Existing housing stock characteristics, including affordable housing at risk of conversion to market-rate;  Special housing needs (e.g., those displaced by the Tubbs fire, large families; seniors; those with disabilities, including developmental disabilities; female-headed households; extremely low -income households; farmworkers; homeless; etc.); and
 Review of supportive and transitional housing needs.

PlaceWorks will work closely with City staff to identify physical, programmatic, and financial resources available to meet housing needs. The analysis will i nclude financial resources and regulatory incentives for housing and governmental and nongovernmental constraints.

Housing Constraints
PlaceWorks will update the analysis of potential and actual governmental and non -governmental constraints to the maintenance, improvement, and development of housing to meet the needs of all income levels and people with disabilities where relevant. Examples of governmental constraints include development standards in the zoning Code, land use controls such as urban growth b oundaries and annexation restrictions, on - and off -site improvement requirements, fees and exactions and permit processing procedures. Non -governmental constraints include issues such as land prices, financing availability and construction. This will include analysis of land use controls, fees and exactions, permit processing procedures, building codes and code enforcement, land and construction costs, and the availability of financing. PlaceWorks will identify potential programs and resources to reduce or remove identified constraints. This task will include all analysis needed to comply with recent updates to State housing law.

Housing Opportunities
PlaceWorks will update financial and programmatic resources available for affordable housing programs and removal of identified constraints, including local and State funding programs as well as private sector resources. PlaceWorks will assess current and potential housing programs to recommend future programs that will support the City’s housing objectives.

Exhibit A-3(clean version)

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Housing Goals, Policies, Strategies, and Programs
PlaceWorks will work with City staff to update goals, policies, and programs consistent with the requirements of Housing Element law. They will be based on the effectiveness and continued appropriateness of existing Housing Element programs, information received through public outreach, analysis of constraints, and findings from the housing needs assessment. The updated housing goals, policies, and programs will address the production, conservation, maintenance, and preservation of housing and be practical and tailored to the unique needs and challenges of Santa Rosa. Included policies and strategies will address how to build housing to accommodate the community’s need and minimize displacement. Anti -displacement strategies will incorporate the maintenance and enhancement of small businesses and services that serve lower income residents. Each program will have clear measurable outcomes and time frames, and will include anticipated funding sources and responsible department or agency. This section will also include quantified objectives to be achieved by the programs.

Affordable Housing Strategy
Strategic Economics will interview Housing staff and review relevant documents to understand the existing conditions for affordable housing development in Santa Rosa. Strategic Economics will quantify the need for affordable housing by income category, and identify the existing affordable housing supply as well as planned development in Santa Rosa, with a focus on the Downtown and the areas surrounding the city’s Community Shopping Centers, and other areas that are served by transit and priority development areas (PDAs).

Strategic Economics will summarize the key opportunities and constraints to affordable housing production in Santa Rosa and PDAs by conducting the following tasks:
 Interview affordable housing developers to identify barriers to affordable housing;  Evaluate local and county-wide affordable housing funding availability;  Estimate the local funding gap for very l ow-, low-, and moderate- income units (tax credit housing) based on pro formas from recently built affordable housing projects;  Estimate the feasibility gap for market- rate developers to provide housing affordable housing to lower income households based on the results of previous feasibility analyses;  Assess the potential for market- rate development to provide housing for moderate income and middle- income households without public subsidy; and
 Consider the potential impact of State and local policy efforts related to affordable housing that might influence implementation and funding availability.

Based on these analyses, Strategic Economics (SE) will submit a report outlining the major opportunities and constraints to affordable housing development for a var iety of income levels, and provide recommendations for facilitating more production.

Anti-Displacement Strategy
Strategic Economics will assess the potential for displacement of existing homeowners and tenants in Santa Rosa. This task will include an analy sis and inventory of at -risk deed -restricted affordable units and market- rate apartments that are affordable to lower income households, or “naturally occurring affordable housing” (NOAH). In addition, Strategic Economics will examine the demographics of S anta Rosa residents and the potential for displacement based on the methodology developed by U.C. Berkeley’s Urban Displacement Project.

Strategic Economics will also identify the potential displacement risk factors for small businesses and services that s erve lower income residents, based on the results of the market demand and economic opportunity analysis.

Exhibit A-3(clean version)

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Strategic Economics will work closely with City staff to document existing laws and policies to protect lower income households and small businesses, and to incorporate recent state legislation such as AB 1482 that enhance protections for tenants.

Based on the assessment of risk and an evaluation of existing protections, Strategic Economics will provide recommendations on additional policies and program s that could help to minimize tenant and homeowner displacement, increase the number of preserved affordable units, and protect small businesses. These could include recommendations to amend the Growth Management Ordinance.

Healthy City and Environmental Justice
We recognize that community wellness and environmental justice are complementary topic areas with similar goals, providing a safe and clean physical environment and distributing public services equitably to all segments of Santa Rosa’s population.

MIG will prepare the community wellness component to focus on access to parks and recreation, healthy food options, increasing transportation options to all residents, allowing safe and affordable housing options, and crime prevention and overall public safety. The environmental justice component will focus on policies to reduce pollution exposure and environmental burdens affecting low -income and minority populations, improve air quality, and minimize impacts on sensitive population groups. It will also look at collaborative policies (e.g., coordination and funding agreements with other public agencies) to encourage greater access to education and job skills training at all age levels.

Transportation Access and Connectivity
The Circulation Element will define the City’s transportation network and transportation policies to support the anticipated land use growth and to provide adequate mobility and safety. W -Trans will work collaboratively with the Project Team to finalize the list of future chan ges to auto and multimodal circulation networks and assist with crafting policies to support the Plan’s circulation goals.

The transportation network will follow the preferred circulation scenario identified in Task D. Policy updates will reflect changes in General Plan law and the California Environmental Quality Act (CEQA), including SB 743 (VMT) requirements, professional best practices, direction from City staff, and input from the public and local decision -makers throughout the General Plan process. The Circulation Element narrative and policy language is also expected to explain and accommodate the coming future in transportation, as heralded by the emergence of clean-fuel, connected autonomous vehicles, and the requisite associated information infrastructure (“Internet of Things”).

The Circulation Diagram will encompass the full range of transportation modes, including roadways, transit, and pedestrian and bicycle corridors. The Project Team will include methods for incorporating transit - and pedestrian-supportive facilities and policies in the updated General Plan, and follow a C omplete Streets approach that meets the State requirements and that supports the City’s policies and values. However, it is important to note that a Complete Streets approach —in which bicycle, pedestrian and transit usage are considered in evaluating the effectiveness and performance of a street or intersection—does not assume that all modes of travel can be well accommodated on every street.

W-Trans will complete an analysis of the Preferred Scenarios’s VMT metrics and identify potential VMT reduction strategies to be incorporated into the General Plan’s policies. If the Preferred Scenario would not achieve the VMT threshold established through the General Plan Update, W-Trans will work with the City to determine if appropriate modifications to the thresholds can be crafted in a manner that allows future development to occur while still achieving meaningful reductions in per capita VMT (and associated GHG reductions).

This effort would likely include consultation with other Bay Area jurisdictions outside of San Francisco, Oakland, and San Jose to determine best practices for achieving this balance and maintaining consistency with State requirements.

Exhibit A-3(clean version)

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Public Services and Infrastructure
The Public Services and Infrastructure Element will identify and discuss major issues affecting the adequate provision of public facilities to meet the needs of future development. Policies to address the need to coordinate growth with funding will also be included. Topics to be addressed include:
 Fire;
 Police, including crime prevention through design;
 Emergency Operations Center (EOC);
 Schools;
 Libraries;
 Public Buildings;
 Cultural Facilities;
 Solid Waste and Recycling;
 Wastewater;
 Water Service;
 Stormwater;
 Telecommunication and Wireless Network; and
 EV Charging Infrastructure.

Open Space and Conservation
This Element will combine the State-mandated Conservation and Open Space Elements into a single element that addresses their similar and overlapping concerns, including a focus on reducing the environmental impacts of future development.

The Conservation and Open Space Element will address the conservation, development and utilization of the range of natural and cultural resources in the city, including:
 Biological resources and habitats, both terrestrial and aquatic;  Water resources;
 Mineral resources and soils, including issues associated with grading control and erosion;  Air quality;
 Greenhouse Gas Emissions;
 Energy consumption and conservation; and
 Cultural resources, including historic buildings, archaeological and paleontological resources.

This element will also include provisions for accessibility of parks and State-required policies regarding open space in support of military installations.

Noise and Safety
The Noise and Safety Element will provide information about current and projected noise levels for roadways, railroad operations, the airport, industrial facilities and other statutory noise sources and safety risks in the ci ty due to natural and Exhibit A-3(clean version)

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human-made hazards. Specifically, it will address the protection of the community from unreasonable risks associated with the following topics:
 Geologic Hazards, including Earthquakes, Ground Failure, and Subsidence and Slope Instability;  Flooding and Dam Failure;
 Wildfires;
 Hazardous Materials and Waste;
 Airport Operations; and
 Climate Change.

In addition, Atlas Planning Solutions and Laurie Johnson will assist the Project Team in developing appropriate goals and policies that meet the intent of SB 1241 and SB 379 requirements, and assist in the coordination and oversight of the Safety Element review process with CAL FIRE and the Board of Forestry and Fire Protection. In addition, pending legislation focused on wildfire retrofits (SB 182) and emergency evacuation (SB 99) are currently working their way through the legislature and could be adopted in the coming year, triggering new requirements during this process. To ensure future compliance, Atlas Planning Solutions will develop recomm ended policies and implementation measures that address these issues based on the spirit and intent of the legislation.

Targeted Updates to Other Elements
PlaceWorks will review the remaining General Plan elements, including Urban Design, Growth Management, Youth and Family, Economic Vitality, Historic Preservation, and Art and Culture, to determine whether and where targeted updates may be necessary to:
 Ensure internal consistency between other Elements and the updated Land Use and Circulation Elements;  Ensure consistency with updates to plans including the Downtown Plan, Downtown Design Guidelines, Downtown Historic District Guidelines, Rail Corridor Plan, Central Park Master Plan, and Clean Water Program. As part of this task, PlaceWorks will work with the City to determine which, if any, implementation projects identified in these plans should prioritized in the General Plan;
 Address any new State requirements that are more appropriately housed in other elements (such as flood related policies in the Safety Element); and
 Incorporate any potential mitigation measures identified in the CEQA analysis to support a General Plan that is as self-mitigating as possible.

Climate Action Planning
The Project Team will ensure consistency between the City’s Climate Action Plan (CAP) and prepare a climate vulnerability assessment to address State requirements
CAP Integration
The PlaceWorks team will integrate Santa Rosa’s existing CAP into the administrative draft General Plan, ensuring consistency between the two documents. We will incorporate the goals, targets, and major policies of the CAP into General Plan policies, ensuring that the General Plan can continue to act as a programmatic framework to support CAP implementation and monitoring. The PlaceWorks team also understands that Santa Rosa will be updating its CAP in the near future, and that this updated CAP will incorporate new actions since the current CAP was adopted in 2012 as well as new Exhibit A-3(clean version)

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State guidance on post- 2020 GHG reduction targets. Depending on the timing of the CAP update, we will ensure that language in the CAP update is also supported by the General Plan as appropriate and vice versa.

Vulnerability Assessment
SB 379 requires that the General Plan incorporate a Climate Vulnerability Assessment to identify how the community is vulnerable to the effects of climate change, and to develop adaptation policies to improve community resiliency to identified issues. This includes addressing climate-related hazards such as wildfire and drought, as well as other negative consequences such as increased agricultural pest activity. PlaceWorks will prepare a Climate Vulnerability Assessment in accordance with the most recent version of the California Adaptation Planning Guide (which is currently being updated by a PlaceWorks-led team), and incorporating existing datasets and analyses such as the hazards assessment in Santa Rosa’s Local Hazard Mitigation Plan, the online Cal -Adapt tool, California’s Fourth Climate Change Assessment, and the ABAG Resilience Program.

We will analyze how climate change may affect the populations and assets in and around Santa Rosa (recognizing that effects on the areas outside of city limits may still be harmful to the community), especially as the effects of climate-related hazards and other consequences become more frequent and intense. In accordance with the Adaptation Planning Guide and best practices, we expect to review the following categories:
 Populations: Persons who are likely to be disproportionately harmed by climate change, including senior citizens (especially seniors living alone), persons without access to lifelines such as reliable transportation or communication, low-income households, and individuals living in areas with limited ingress and egress points.  Buildings and Infrastructure: Includes public infrastructure such as roadways and rail lines, power lines and natural gas pipes, hospitals, critical City buildings, schools, communication facilities, and major economic centers, and other buildings and infrastructure systems important to Santa Rosa.  Ecosystems and Natural Resources: The range of natural lands in Santa Rosa, including hardwood and conifer forests, grasslands, chaparral, and oak woodlands.

We will prepare a list of all populations and assets recommended for inclusion in the Climate Vulnerability Assessment based on discussions with City staff, input from members of the public and key community stakeholders, feedback from the Community Advisory and Technical Advisory committees, recommendations from the California Adaptation Planning Guide, and other appropriate guidance documents and best practices. We will assess the vulnerabilities of all populations and assets by identifying the potential severity of climate change impacts and to what extent they can resist and recover from these effects. We will translate this analysis into a quantitative vulnerability score on a scale of 1 (minimal vulnerability ) to 5 (severe vulnerability). We will consult an extensive body of scientific research to determine how climate change may affect the populations and assets in Santa Rosa, including peer-reviewed scientific studies, publications from academic institutions and government organizations, and other credible regional, State, and national sources. We will also rely on plans and reports from local government agencies where appropriate. The PlaceWorks team will summarize the results of the Climate Vulnerability Assessment to easily and clearly support devel opment of adaptation and resiliency policies in the Safety Element and other appropriate sections of the General Plan.

Greenhouse Gas Reduction Strategy
The PlaceWorks team will prepare the General Plan Update to include all components of a qualified GHG Reduction Strategy as outlined in CEQA Guidelines Section 15183.5(b). The City currently has a Climate Action Plan that complies with CEQA Guidelines through 2020. Rather than prepare a separate update to the CAP to extend its applicability to 2030 and beyond, the City requests PlaceWorks to integrate climate change mitigation and adaptation into the General Plan Update project.

When completed, the 2050 General Plan will serve as the City’s comprehensive strategy to reduce GHG emissions citywide from existin g and new community and municipal sources of emissions through 2050 with a path to sustain or reduce Exhibit A-3(clean version)

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emissions as needed beyond 2050. The Qualified GHG reduction strategy will be prepared consistent with CEQA Guidelines 15183.5 to include the sections listed below.

Preparing the General Plan in this manner and including a comprehensive approach to climate change mitigation and adaptation will allow the City to meet State requirements in an integrated and holistic manner. This approach also provides the opp ortunity for the General Plan to incorporate policy options to streamline future climate change- related environmental review of new projects that are consistent with the updated 2050 General Plan and EIR. The 2050 General Plan will include specific GHG red uction targets for 2030 and 2050 consistent with Senate Bill 32 GHG targets and other applicable State requirements as well as goals and strategies for GHG reductions.

An updated General Plan integrating GHG reduction and climate adaptation efforts provides a robust, transparent, and cost- effective approach to complying with State GHG reduction and climate adaptation requirements, as well as continuing the City's existing commitment to climate action. The 2050 General Plan will require detailed strategies that are more implementation-focused and detailed than usual General Plan policies addressing climate-related issues.

Preparing a General Plan that includes an updated Qualified GHG Reduction Strategy requires additional quantitative analysis to ensure consistency with the CEQA guidelines, as detailed below. The Project Team will work through previously scoped meetings with City staff and leadership to present and solicit input on the Greenhouse Gas Reduction Plan, as needed; in addition, this scope includes a presentation to the City’s Climate Action Subcommittee.

CEQA Guidelines 15183.5 (b) establishes the following direction. (b) Plans for the Reduction of Greenhouse Gas Emissions. Public agencies may choose to analyze and mitigate significant greenhouse gas emissions in a plan for the reduction of greenhouse gas emissions or similar document. A plan to reduce greenhouse gas emissions may be used in a cumulative impacts analysis as set forth below. Pursuant to sections 15064(h)(3) and 15130(d), a lead age ncy may determine that a project's incremental contribution to a cumulative effect is not cumulatively considerable if the project complies with the requirements in a previously adopted plan or mitigation program under specified circumstances.
(1) Plan Elements. A plan for the reduction of greenhouse gas emissions should:
(A) Quantify greenhouse gas emissions, both existing and projected over a specified time period, resulting from activities within a defined geographic area;
The 2050 General Plan will incl ude an inventory of current year emissions and 2030 and 2050 forecasts of emissions based on the existing general plan (business-as-usual) and the proposed general plan with all applicable state, regional, and local requirements included.

PlaceWorks will r eview, update, and integrate GHG inventories prepared by RCPA to the extent possible.

PlaceWorks understands RCPA has prepared inventories for the calendar years 2005, 2015, and 2018. RCPA’s inventories include most of the sectors and sources required for analysis in the General Plan Update and Environmental Impact Report. PlaceWorks will need to add additional sectors and sources, such as land use, forestry, and off-road emissions to each inventory, and to update one or more sectors of each inventory to comply with the most recent U.S. Community Protocol and best practices. In addition, PlaceWorks will review and update the City’s baseline 2007 communitywide GHG inventory included in the Climate Action Plan for consistency in comparison to the updated RCPA inventories and for accuracy in forecasting. (B) Establish a level, based on substantial evidence, below which the contribution to greenhouse gas emissions from activities covered by the plan would not be cumulatively considerable; Exhibit A-3(clean version)

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Based on the emissions i nventories, state guidance, and community input, the General Plan will include GHG reduction targets for 2030 and 2050.
(C) Identify and analyze the greenhouse gas emissions resulting from specific actions or categories of actions anticipated within the geographic area;
PlaceWorks will identify and quantify existing, programmed, and proposed State, regional, and local policies, programs, and projects that will reduce GHG emissions in Santa Rosa. (D) Specify measures or a group of measures, including perform ance standards, that substantial evidence demonstrates, if implemented on a project-by-project basis, would collectively achieve the specified emissions level; PlaceWorks will identify and quantify new local policies, programs, and projects that will reduce GHG emissions in Santa Rosa in support of achieving the community’s 2030 and 2050 GHG reduction targets. All climate mitigation or GHG reduction strategies will be incorporated into the General Plan, either throughout all applicable elements or as a stand-alone element of the General Plan. If necessary, PlaceWorks will provide an appendix to the General Plan and/or EIR to detail the quantification and implementation details (substantial evidence) necessary. (E) Establish a mechanism to monitor the plan's progress toward achieving the level and to require amendment if the plan is not achieving specified levels;
The climate mitigation goals, policies, and programs will include implementation details and monitoring mechanisms.
(F) Be adopted in a public process following environmental review.

All climate change mitigation goals, policies, and programs included in the 2050 General Plan will be analyzed in the General Plan Environmental Impact Report. The General Plan process includes extensive staff, community, and stakeholder engagement through a broad set of engagement activities in addition to public hearings. (2) Use with Later Activities. A plan for the reduction of greenhouse gas emissions, once adopted following certification of an EIR or adopti on of an environmental document, may be used in the cumulative impacts analysis of later projects. An environmental document that relies on a greenhouse gas reduction plan for a cumulative impacts analysis must identify those requirements specified in the plan that apply to the project, and, if those requirements are not otherwise binding and enforceable, incorporate those requirements as mitigation measures applicable to the project. If there is substantial evidence that the effects of a particular project may be cumulatively considerable notwithstanding the project's compliance with the specified requirements in the plan for the reduction of greenhouse gas emissions, an EIR must be prepared for the project.

Public Review Draft General Plan and Executive Summary
The Project Team will prepare a Public Review Draft General Plan based on City staff and TAC review and comments.

PlaceWorks will provide a screencheck draft and final Public Review Draft General Plan. Pursuant to a request from City staff, PlaceWorks will also provide:
 a 2nd Administrative Draft General Plan based on City comments on the Draft General Plan released in July 2023 and then a 2nd Draft General Plan for Public Review, which will be the subject of the Draft Environmental Impact Report, and
 Revisions to the Draft GHG Strategy completed in July 2023 based on City staff direction.

Exhibit A-3(clean version)

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Community Discussions and Events Set #4: Draft General Plan MIG will facilitate a series of up to six meetings and events to present the Draft General Plan to the Santa Rosa community.

We will work with City staff to define the approach for the meeting, but we anticipate that it will include an Open House format where display boards summarizing the major themes and content of the Draft General Plan will be shown durin g various community events. MIG staff will be available to answer questions about the project and the draft General Plan elements. This will provide an opportunity for members of the public to provide feedback on the draft elements, including the vision, goals, policies and programs. MIG will prepare large boards or posters that describe each of the draft elements, highlighting new policy concepts and major changes from the existing General Plan. MIG, in coordination with City staff and the Project Team, will be responsible for developing the content, printing materials, and facilitating each workshop.

To support this round of community engagement, the Project Team will prepare/lead the following materials and activities:
 Community Workshops and Survey: The Project Team will prepare materials for, facilitate, and summarize up to six community workshops (virtual or in -person) following the format and approach described above. We will prepare all physical materials for in-person workshops and an accompanying online survey that will be linked from the Project Website.

 Draft General Plan Open House Toolkit: MIG will prepare a mobile toolkit of materials that will allow CAC members and City staff to conduct additional community meetings. Each toolkit will include: (a) Project Overview Sheet; (b) Summary Presentation; (c) Workshop Instructions and Exercise Questions; and (d) Survey Forms/Comment Cards for participants to provide feedback.

 Virtual General Plan Studio + Online Survey: The Project Team, working closely with City staff, will update the Virtual General Plan Studio space with information related to the Draft General Plan. The space could include similar materials as those at the in-person and virtual events, plus additional written direction enabling visitors to provide input without assistance from the Project Team. The virtual space will include video introductions and guides to help orient people to the space.

 Youth Engagement Activities: The Project Team will work with local school districts and Santa Rosa Junior College to create two tailored events and classroom programs to allow kids and college students the opportunity to engage in the project in a fun and informative way. Under this event set, the likely activities will include group discussions to help prioritize different ideas for Santa Rosa and youth-led outreach events.

 Media Interviews: City staff could conduct interview with local print, radio, and television news media to promote the project and the various activities that will occur during this event set.

 Press Releases: City staff could prepare press releases to promote the meetings, workshops, events, and surveys included under this task.

 Social Media Postings: City staff could create and post social media announcements on the various City platforms to promote the meetings, workshops, events, and surveys included under this task.

Exhibit A-3(clean version)

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 Workshop Presentation Video (Spanish): City staff could create a Spanish language version of the Community Meeting presentation that will be posted on the project website (e.g., General Plan Video).

Council and Commission Presentations
PlaceWorks climate staff will meet once with the Climate Action subcommittee and City staff to obtain comments regarding the Draft GHG Strategy completed in July 2023, and will then revise the GHG Stra tegy per City direction, including new quantification and modeling if/as needed, and produce a CAP Consistency Checklist for future project streamlining . The PlaceWorks team will be available to assist City staff at one Planning Commission meeting and one City Council meeting (or a joint working session) to present the Public Review Draft General Plan and respond to any questions from the Commission or Council.

Task F Deliverables
 Administrative Draft General Plan, 10 hard copies, Word and PDF format  2nd Administrative Draft General Plan, Word format
 2nd Administrative Draft GHG Strategy, Word format
 Public Review Draft General Plan, 50 hard copies, Word and PDF format  2nd Public Review Draft General Plan, PDF format
 Public Review GHG Strategy, PDF format
 CAP Consistency Checklist.
 Community Advisory Committee Meeting 4 notice/agenda/meeting materials in English and Spanish  Community Advisory Committee Meeting 4 (with translation services)  Community Advisory Committee Meeting 4 summary in English and Spanish  Community Workshops notice/agenda/meeting materials in English and Spanish  Community Workshops (6) (with translation services)
 Community Workshops summary in English and Spanish
 Pop-up events and attendance at local events as necessary (with translation services)  Draft General Plan Open House Toolkit (online and hard copies)  Two Youth Engagement Activities (online)
 Virtual General Plan Studio updates (online)
 Planning Commission and Council meeting(s) on Draft General Plan (attendance/facilita tion and meeting materials, if/as requested by City staff)
Exhibit A-3(clean version)

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Environmental Impact Report
In this task, PlaceWorks will analyze both the environmental and the fiscal impacts of the General Plan Update. The EIR will comprehensively evaluate potential impacts i n all of the environmental issue areas as required by the California Environmental Quality Act (CEQA). In addition, the EIR will define impact thresholds and explain, where feasible, how future development that complies with the updated General Plan and defined impact thresholds will need minimal or no additional environmental review pursuant to CEQA. Through the development of General Plan policies and actions, PlaceWorks will use our thorough knowledge of CEQA and experience with other General Plan EIRs to proactively incorporate policies and actions that will mitigate potential impacts, striving for a self-mitigating General Plan. However, if, during the environmental review process, impacts that could be mitigated through new or revised policies or actions are identified, we will work with the City to incorporate such revisions into the Draft General Plan as appropriate. As shown on the graphic schedule in Figure 2, the General Pla n, Infrastructure Master Plans, and EIR documents will be prepared substantially in parallel, allowing an iterative process.

Notice of Preparation and Scoping Meeting
PlaceWorks will prepare a Notice of Preparation (NOP) of an EIR pursuant to CEQA Section 15082. The Project Description for this program -level “project”. The NOP will include an environmental scoping study with a brief project history and a description of the topics to be analyzed in the EIR. For any environmental issues found not to require a dditional analysis, source references will be provided. PlaceWorks will be responsible for circulation of the NOP to the State Clearinghouse.

During the 30-day comment period on the NOP, the Planning Commission will devote a regular meeting to receiving pu blic comment as part of the scoping process for the EIR. PlaceWorks will attend the meeting and present an overview of the General Plan process to date, how input received during the outreach components was integrated into the Draft General Plan, and key issues for CEQA topics. PlaceWorks will prepare a written summary of the environmental issues raised at the scoping meeting for inclusion in the Draft EIR.

G.2. EIR Methodology Memo - Prior to commencement of work on the EIR Placeworks will provide a memo ou tlining each chapter and proposed methodology. This should include a list of sources, impacts to be identified and thresholds to be used.

Buildout Calculation and Traffic Model Refinement
Buildout Calculation
PlaceWorks will calculate buildout of the pro ject to be evaluated in the EIR. City staff will review and approve the methodology used for this calculation prior to our analysis. PlaceWorks will prepare a draft set of buildout numbers that identifies the total net new dwelling units, population, jobs, and square footage by use type, make any changes needed, and provide staff with an opportunity for a final review before using those numbers as the basis for evaluation in the EIR.

Traffic Model Refinement
W-Trans will collaborate with SCTA to update the regional travel demand model’s traffic forecasts based on revised land use data, which will come from PlaceWorks and will reflect the land use direction of the Preferred General Plan Alternative. W- Trans will also work with SCTA to create a customized model network that includes future circulation network improvements such as the addition of new roadway links, major transit corridors, and roadway modifications (including the addition or subtraction of vehicle lanes). The modeling will be used for analytical purposes including estimation of VMT on a per-capita Exhibit A-3(clean version)

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and per-employee basis, forecasting of traffic volumes, and assessment of mode split and broad transit ridership estimates.

All forecasting will be conducted using SCTA’s recently-updated SCTM\2015 model.

Administrative Draft Environmental Impact Report
PlaceWorks will work with City staff to draft and refine a Project Description based on the updated General Plan. Upon approval by City staff, the Project Description will be distributed to the PlaceWorks team for reference.

In keeping with the requirements of CEQA, environmental review of the General Plan will include a detailed analysis to determine the environmental impacts for the following resource categories:

Aesthetics
The aesthetics analysis will review the Draft General Plan Update land use map, policies, and programs that may impact scenic vistas and other scenic resources. PlaceWorks will use its expertise in urban design and visual assessment, and its familiarity with the city’s visual resourc es, to analyze potential aesthetic impacts related to visual compatibility with the surrounding land uses.

Air Quality and Greenhouse Gas Emissions.

The air quality and greenhouse gas (GHG) emissions analysis for the General Plan and EIR will be based on the current methodology of the Bay Area Air Quality Management District (BAAQMD) for projects in the San Francisco Bay Area Air Basin. BAAQMD is in the process of updating their CEQA Guidelines. PlaceWorks will work with the City to address potential changes to the analysis in the event that the methodology is updated prior to finalization of the analysis. Modeling files will be included as an appendix to the EIR.
 PlaceWorks will identify existing and long-term criteria air pollutant and GHG emissions and prepare an activity-based GHG inventory for the most recent calendar year with available data. It will be consistent with the GHG inventory in the existing CAP, and will follow ICLEI’s U.S. Community Protocol for Accounting and Reporting of Greenho use Gas Emissions (2012). We anticipate that the inventory update will include the following sectors:
o On-Road Transportation. Buildout of the General Plan would generate criteria air pollutant and GHG emissions from an anticipated increase in trips and veh icle miles traveled (VMT) by passenger vehicles and trucks. VMT will be modeled using the California Air Resources Board’s (CARB) latest emissions factor model based on data provided by W-Trans.
o Residential and Non-Residential Built Environment (Energy). Buildings in the City consume electricity and natural gas. Activity data provided by Sonoma Clean Power (SCP) and Pacific Gas & Electricity (PG&E) will be used to compile the criteria air pollutant and GHG emissions inventory. GHG emissions from electricity use will be based on the latest carbon intensity available from SCP and PG&E. o Water Use/Wastewater Generation. Electricity is used to transport and treat water for indoor and outdoor purposes. Additionally, treatment of wastewater generates fugitive GHG emissions. GHG emissions from this sector will be based on data available from the City’s Urban Water Management Plan and other relevant sources.
o Solid Waste Disposal and Landfills. Disposal of municipal solid waste generate indirect GHG emissions from decomposition of organic materials. This sector will be based on data available from CalRecycle for the City of Santa Rosa and modeled using CARB’s latest landfill gas model. o Other Applicable Sources (Off -Road, Point Sources). Use of off -road equipment, such a s those used during construction activities and industrial warehouses, in the City also generates criteria air pollutant and GHG emissions. Emissions from the use of gasoline, diesel, and other fuels by these pieces of Exhibit A-3(clean version)

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equipment will be included in the inv entory. While industrial sources in the City generate emissions, these stationary sources are permitted sources of emissions and not under the direct or indirect control of the City. If information is available for permitted sources from BAAQMD, these sour ces will be identified within the inventory separately. Potential regional localized air quality impacts from construction activities associated with implementation of the General Plan will be described qualitatively.  An emissions forecast will be generated that will show expected emissions from buildout of the General Plan, without any reduction actions, and will be used to show consistency with local, regional, and state emission reduction targets.

Emissions will be modeled with CalEEMod in a manner consi stent with the GHG inventory and forecast update, and incorporated into the environmental analysis. The total increase in criteria air pollutant emissions compared to the existing land uses will be compared to the BAAQMD significance thresholds.  PlaceWorks will analyze consistency with the strategies in BAAQMD’s AQMP and whether the proposed General Plan would result in higher VMT growth per capita and per service population than under existing conditions, per the BAAQMD’s CEQA Guidelines Plan-Level criteria. The air quality impact analysis will also describe land uses in the City that have the potential to generate nuisance odors. Buffer distances and/or control measures for sources listed in the BAAQMD’s guidelines will be incorporated. Because the San Fra n- cisco Bay Area Air Basin is designated as in attainment for carbon monoxide (CO), CO hotspots will be described qualitatively based on BAAQMD’s CEQA Guidelines screening analysis.
 The EIR will also include a discussion of the GHG reduction targets of Assembly Bill 32 (AB 32), Senate Bill 32 (SB 32), SB 375, and Executive Order S -03-05. The California Air Resources Board (CARB) recently released the 2017 Scoping Plan Update to address the new interim GHG reduction target for 2030, which is 40 percent belo w 1990 levels. The GHG section in the EIR will discuss the City’s commitment to reducing GHG emissions in accordance with the GHG reduction goals of AB 32, SB 32, SB 375, and Executive Order S -03-05. Project consistency with the Metropolitan Transportation Commission (MTC) and Association of Bay Area Governments’ (ABAG) Plan Bay Area 2040 (the region’s Sustainable Community Strategy) will also be reviewed. The analysis in the EIR for the Downtown Specific Plan will also include a consistency evaluation with the measures in the City’s CAP.

Biological Resources
This EIR section will describe known resources and identify proposed General Plan policies that protect sensitive natural resources, based on existing data. The EIR will identify vegetation types, wildlife habitats, and known occurrences of special- status species, sensitive natural communities and wetland features. The impact analysis will qualitatively evaluate the impacts of the GPU on these biological resources, and identify proposed General Plan poli cies that mitigate potential impacts.

Cultural and Tribal Resources
The EIR will describe the regional and local prehistoric and historical context of Santa Rosa, including around waterways, and summarize local, State, and federal policies, laws, and regulations regarding the treatment of cultural and tribal cultural resources. As necessary, PlaceWorks will examine the records of the Northwest Information Center of the California Historical Resources Information System. The EIR will analyze potential i mpacts from implementation of the General Plan Update on prehistoric and historic cultural resources, tribal cultural resources, and identify mitigation measures, if necessary.

Geology, Soils, and Mineral Resources
The EIR will analyze the potential for significant direct and/or indirect environmental impacts as they relate to geology, soils, and seismicity. A variety of data sources will be employed. Such sources will, at minimum, include geologic maps, investigations, and studies published by the California Geologic Survey (CGS), the U.S. Geological Survey (USGS), or academic institutions; available geotechnical studies in the project area; and seismic and geologic hazard Services, and the Northern Exhibit A-3(clean version)

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California Earthquake Data Center. An experienced PlaceWor ks senior geologist, professionally licensed in the State of California, will personally prepare this section of the EIR.

Hazards and Hazardous Materials
The EIR will describe hazards and hazardous materials issues and evaluate the potential exposure to these hazards through future development, especially in-fill sites, anticipated in the General Plan. This section will include a database search of the site and nearby properties that use, store, or transport hazards of hazardous materials in the study area.

Hydrology and Water Quality
PlaceWorks will analyze existing hydrology and water quality conditions, including regional and site- specific hydrological setting of the area, stormwater drainage characteristics, water quality data (both surface and groundwater), local receiving water bodies, pollutants of concern based on changes in land use, and flooding hazards. PlaceWorks will identify pertinent local plans, laws, and regulations pertaining to hydrology and water quality, including the City’s storm water ordinance and the region’s NPDES permit. This EIR section will also include a discussion of compliance with SB 5 for flood protection, and implementation of the City’s stormwater quality best management practices for new development and redevelopment projects.

Land Use and Planning
The EIR will discuss whether the General Plan Update will physically divide an established community; conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project; or conflict with any applicable habitat conservation or natural community conservation plan.

Noise and Vibration
PlaceWorks will prepare noise and vibration technical analyses to evaluate potential acoustical impacts associated with the Santa Rosa General Plan Update. As part of the planning process, technical noise staff will review the proposed goals and policies of the General Plan Update; provide input to the process, including technical support and research; and make recommendations to meet the City’s long-term goals.

The EIR for the General Plan Update will be programmatic and will identify the impacts on sensitive land uses due to implementation of the proposed planning documents. The EIR will discuss relevant standards and criteria for noise exposure; the assessment of impacts will be based on federal, State, and local ordinances, policies, and standards, including those in the current General Plan Noise Element and Municipal Code. Potential land use conflicts within the city will be identified based on the results of the noise monitoring and modeling results. The results of this analysis will be summarized in the EIR noise section and pertinent calculation details will be provided in an appendix.

The noise and vibration impact assessment will consider the following:
 Existing Noise Conditions: PlaceWorks will document existing ambient noise conditions, identify the major sources of noise in the area and to potential issues, opportunities, and challenges with respect to noise and land use compatibility, an eva luation of existing ambient noise conditions will be conducted. PlaceWorks will conduct field surveys of the General Plan Area to acquire ambient noise level data for establishing the baseline, existing noise environments. These ambient noise measurement s urveys will consist of short -term (15-minute) sampling at up to ten locations and long-term (24-hour) noise monitoring at up to three locations within the city.  Transportation Noise: Noise from vehicular traffic will be assessed using a version of the U.S. Federal Highway Administration Traffic Noise Model. These noise contours will rely on traffic forecasts included in the associated traffic impact analyses provided by W -Trans and will identify areas along freeway and roadway segments that would be Exhibit A-3(clean version)

SANTA ROSA GENERAL PLAN UPDATE Scope Work  35
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exposed to noise increases above criteria included in the City’s General Plan Noise Element. The General Plan Update would include its own traffic impact analysis and, as such, the EIR will separately address traffic noise in terms of each planning area. Addition ally, noise affects related to railway and aircraft noise will be discussed in the noise study; relevant contributions from aircraft noise will be included in our impact analyses.  Stationary Noise: Noise impacts from non -transportation sources, such as maj or retail and commercial/ industrial uses, will be discussed in terms of potential impacts to nearby noise- sensitive receptors. Future ambient noise and land use compatibility will be discussed for the proposed uses in each planning area.  Noise and Land Use Compatibility: An analysis will be prepared to assess noise and land use compatibility for focused areas in the city that could be affected by land use changes or by changes in traffic patterns. Potential land use conflicts within the city will be identified, based on the results of the noise monitoring and modeling results.  Construction Noise and Vibration: Construction impacts with implementation of the proposed project will be evaluated at a programmatic level for the General Plan. In addition, a more- focused analysis will be prepared for potential temporary impacts during construction associated with the Downtown Specific Plan, using the available development projections. Future noise and vibration effects from construction activities will be discussed in terms of accepted standards from the U.S. Federal Transit Administration.

Population and Housing
This section will focus on the potential for displacement of people or housing and for substantial population growth that could result from implementation of the General Plan. PlaceWorks will also consider the growth inducing potential of buildout, including indirect growth from increased employment opportunities. This section will rely on the buildout projections described in Task G.2.

Public Services
PlaceWorks will evaluate the potential need for expanded public services as a result of the proposed project, including law enforcement, fire protection, libraries, and schools. PlaceWorks will identify existing public services within the city. As p art of this evaluation, PlaceWorks will contact service providers for background information, assistance with impact assessments, and mitigation recommendations, as needed. The setting will include a description of each public service provider, including current and projected capacity.

Parks and Recreation
PlaceWorks will describe existing recreation facilities within the planning area and evaluate any potential impacts on existing park and recreation facilities. The impact analysis will draw on standards and objectiv es described in adopted City documents.

Traffic Analysis
W-Trans will take the lead in preparing the transportation and circulation section of the General Plan EIR. The foundation of the chapter will be based on the transportation sections of the City Prof ile and Existing Conditions Report. The thresholds of significance for the circulation analysis will be deter - mined based on CEQA guidelines together with criteria set by the City of Santa Rosa, and accounting for any potential adjustments to the City’s VMT thresholds.

The following traffic analysis scenarios are proposed to be evaluated in the EIR:
 Existing Conditions – assessment of the current total and per capita VMT in Santa Rosa based on the SCTA’s current base year model;
Exhibit A-3(clean version)

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 Existing plus Project – VMT changes attributable to buildout of the proposed General Plan added to existing conditions;
 Future “No Project” Conditions – Future VMT analysis without implementation of the proposed General Plan Update (anticipated to assume that the City’s current General Plan buildout projections remain unchanged); and  Future “Plus Project” Conditions – Future analysis including changes to total and per capita VMT associated with buildout of the proposed General Plan.

Any modifications needed to maintain the City’s VMT standards set forth in the proposed General Plan policies will be identified. The analysis will assess potential changes to pedestrian, bicycle, and transit modes that would result from implementation of the General Plan, including consistency with adopted multimodal policies and bicycle network plans.

Impacts on multimodal circulation will be assessed based on the policies and goals set forth in the General Plan Update, with specific policy language cited as appropriate to indicate how implementation of the Plan would reduce impacts to levels of less than significant. A qualitative circulation assessment of two alternatives will be provided.

An administrative draft transportation and circulation section will be submitted for inclusion in the master DEIR document.

Note that the EIR circulation analysis will use VMT-based rather than LOS-based significance thresholds. While a LOS-based analysis will not be included in the EIR, a focused analysis of up to 15 intersections is included in Task E (Preferred Alternative Analysis), as is a broad segment-based assessment of roadway LOS as produced by the SCTA model.

Utilities
BKF will calculate the water, wastewater, and stormwater demand for the preferred scenario and determine what infrastructure, if any, will need to be upgraded. Using this analysis, PlaceWorks will prepare the utilities and service systems section of the EIR, covering water, wastewater, stormwater, and solid waste utility systems. Recommended improvements needed to serve planned future development, based on input from the City’s Public Works Department, will be listed in the EIR.

Alternatives Analysis
The PlaceWorks team will evaluate up to three alternatives to the proposed project, one of which will be the CEQA-required No Project Alternative. CEQA Guidelines allow the alternatives to be evaluated in less detail than the project, but they still will need adequate metrics to allow comparison. Accordingly, the alternatives will be evaluated at a qualitative level. Based on this analysis, the Environmentally Superior Alternative will be identified (as required by CEQA).

CEQA Required Assessment Conclusions
PlaceWorks will prepare the appropriate conclusions to fulfill CEQA requirements by providing an assessment of unavoidable significant environmental impacts; significant irreversible environ - mental changes; relationship between local short- term uses of the environment and long-term productivity; and effects found not to be significant.

Draft Environmental Impact Report and Notice of Completion Following the completion of Tasks G1 -G3, PlaceWorks will compile the information into a Draft EIR. PlaceWorks will route the Draft General Plan to the State Clearinghouse. (Technical appendices and background reports will be provided electronically for all drafts.)
PlaceWorks will prepare and submit the Notice of Completion (NOC) regarding the Draft EIR to the State Clearinghouse, which will begin the legally-required 45-day public review period.

Exhibit A-3(clean version)

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Open House/Public Hearing
During the Draft EIR public review period, PlaceWorks and MIG senior staff will facilitate an open house and public hearing to present the Draft General Plan and Draft EIR and solicit feedback on the documents.

Final Environmental Impact Report, Response to Comments, and Mitigation Monitoring and Reporting Program
Immediately following the completion of the 45 -day public review period, PlaceWorks will discuss with City staff any comments received during the public review period and the approach to responding to the comments. PlaceWorks will incorporate public and/or agency comments received on the Draft EIR and the responses to these comments, as appropriate, into the Final EIR document. PlaceWorks will also include any needed revisions to the Draft EIR. Other members of the consulting team will also participate as needed. (Reanalysis is not included in this Scope of Services.) If necessary, PlaceWorks will also prepare a Mitigation Monitoring or Reporting Program (MMRP) for the project.

Administrative and Draft Findings and Overriding Considerations Following public review of the Draft General Plan, PlaceWorks will prepare a memorandum summarizing revisions to the Draft General Plan reflecting comments received during the public review process. This summary will also include revisions based on the responses to comments in the Final EIR.

PlaceWorks will prepare draft findings and resolutions to allow for certification of the EIR and adoption of the General. These findings and resolutions will summarize any significant impacts of the Plan, present mitigation measures required to reduce impacts to less -than-significant levels, allow adoption of the MMRP, and include, if necessary, statements of overriding consideration. The findings and resolutions will be finalized by City staff.

Planning Commission and Council Review of Final EIR
In these final hearings, City decision -makers will review and certify the EIR and adopt the Final General Plan. PlaceWorks and MIG senior staff will present to Commissions up to six times and attend and present at up to two Planning Commission and two City Council hearings.

Task G Deliverables
 Notice of Preparation/Scoping Meeting in English and Spanish  Public scoping meeting for EIR preparation (with translation services)  Administrative Draft EIR, 10 hard copies, Word and PDF format  2nd Administrative Draft EIR, Word and PDF format
 Draft EIR, 35 copies, Word and PDF format
 Attendance/facilitation and meeting materials, including staff report, for Planning Commission public hearing regarding Draft EIR
 Final EIR (including Draft EIR and response to comments) 35 copies and PDF format  Administrative Draft Findings of Fact and Statement of Overriding Considerations, 2 hard copies, Word and PDF format
Exhibit A-3(clean version)

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 Draft Findings of Fact and Statement of Overriding Considerations, 2 hard copies, Word and PDF format  Attendance/facilitation and meeting materials, including staff report, for Planning Commission public meeting regarding Final EIR
 Attendance/facilitation and meeting materials, including staff report, for City Council pub lic meeting regarding Final EIR
Presentation and Adoption of Draft General Plan
Commission Presentations
The Project Team will revise the Administrative Draft EIR based on feedback from staff and prepare a Draft EIR for outside review and comment. PlaceWorks and MIG senior staff will hold up to six meetings with City boards and commissions, including the Planning Commission, to present the Draft EIR and obtain comments. In these convenings, we will describe the legal requirements, local considerations, and implications of the environmental analysis.

Planning Commission and City Council Hearings
The Project Team will revise the Draft EIR based on input received in presentations to City boards and Commissions and present the Draft EIR at up to four Planning Commission hearings to present the Draft EIR and to obtain approval.

PlaceWorks and MIG senior staff will assist City staff at a City Council meeting to present the Draft EIR and Planning Commission feedback and to obtain comments and direction to incorporate into the Public Review Draft General Plan, which will be the subject of the Environmental Impact Report (EIR).

Final Adopted Plan
PlaceWorks will prepare a Final General Plan based on the outcome of the City Council adoption hearing. Fo llowing Plan adoption, the Project Team will submit all project files to the City, including all GIS shapefiles developed during the process.

Task H Deliverables
 Joint Design Review Board/Cultural Heritage Board study session (attendance/ facilitation and meeting materials as necessary)
 Housing Authority, Bicycle and Pedestrian Advisory Board, Board of Public Utilities, and/or other appropriate City boards study session (attendance/facilitation and meeting materials as necessary)  Presentation and meeting m aterials, including staff report, of GPU at up to two (2) Planning Commission public hearings
 Presentation and meeting materials, including staff report, of GPU at up to two (2) City Council public hearings  Adopted General Plan (PDF/ePlan/100 hard copies)
Exhibit A-3(clean version)

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Zoning Amendments
PlaceWorks will utilize a proprietary GIS tool to identify parcels with zoning that is inconsistent with the 2050 General Plan land use designation. PlaceWorks and MIG senior staff will meet with City staff to develop criteria to decide on zoning for inconsistent parcels and establish criteria for deciding on the zoning applied to the list of parcels found to be inconsisten t between the General Plan and zoning. Criteria potentially include:
 Potential new General Plan land use designations
 Desired outcomes on sites that are or may become inconsistent with General Plan designations o Transition versus preservation of current uses
 Potential criteria to apply to inconsistent sites
o Parcels with split zoning
o Parcels where uses are or may become non-conforming
o Parcels where existing uses may not be compatible with surrounding uses (existing or potentially under future designation)
Zoning Map Amendments

Based on determinations made for the inconsistent parcels, PlaceWorks will provide City staff with a draft updated zoning for staff review. As part of this task, PlaceWorks will track the changes in the parcel-specific GIS attribute table so that we can identify any changed designations.

Zoning Text Amendments

PlaceWorks will create a draft list of criteria to be used to evaluate the inconsistent sites identified through GIS analysis.

Following City staff review of the draft list of criteria provided in one set of comments, PlaceWorks and MIG senior staff will evaluate the sites on the inconsistent sites list and make zoning determinations for each parcel. PlaceWorks expects a subset of parcels will present more nuanced circumstances where a zoning determination will require some follow-up discussion with City staff.

Task I Deliverables
 List of properties, and associated maps, needing Zoning district amendments, and to what district they will be amended
 List of Zoning Code Amendments
Exhibit A-3(clean version)

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COMPENSATION AND TIME OF PERFORMANCE
The following two tables provide the revised Compensation and extended Time of Performance for Professional Services Agreement number F002144 with PlaceWorks, Inc.

EXHIBIT B-2

COMPENSATION

City shall pay Consultant up to of two-hundred thousand dollars and no cents ($200,000.00). Payments to Consultant will be made within thirty (30) days after receipt of Consultant’s invoices.

2024 2025
Apr May Jun Jul Aug Sep Oct Nov Dec Jan
Remaining Deliverables and Public Review Periods
2nd Draft General Plan
Public Review of 2nd Draft General Plan
CAL FIRE Review of Safety Element
Final General Plan
Public Draft GHG Reduction Strategy
Public Review of GHG Reduction Strategy
Final GHG Reduction Strategy
2nd Admin Draft EIR
Screencheck Draft EIR
Public Review Draft EIR
Public Review Period
Admin Draft Final EIR, MMRP, and Findings
Screencheck Final EIR, MMRP, and Findings
Final EIR

City‐Requested Additional Tasks for General Plan Update

Task
Added
Budget
Scope Additions
A2. Extended Project Management $ 32,000
F2. Additional Modeling and Mapping 10,000
F3. 2nd Administrative Draft and Draft General Plan 30,000 G3. 2nd Administrative Draft EIR 40,000
F9. Updated GHG Quantifications 15,000
F9. Add'l GHG Meetings with Climate Action Subcom., Plg. Comm., Council 15,000 F9. Revisions to GHG Reduction Strategy 32,000
F9. CAP Consistency Checklist for Future Project Streamlining 10,000 G4. Screencheck Draft EIR 8,000
G5. Screencheck Final EIR 8,000
Total $ 200,000

Santa Rosa City CouncilFebruary 13, 2024

Santa Rosa City Council
February 13, 2024