City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
FEBRUARY 27, 2024
1:30 P.M. - CLOSED SESSION
4:00 P.M. - REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE OBSERVED).
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/89643446933, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 896 4344 6933;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at
[email protected] by 5:00 p.m. the Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 27, 2024City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 27, 2024City Council
speak during this time will be allowed to make public comment under Agenda Item 18.
1:30 P.M.
1. CALL TO ORDER AND ROLL CALL
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Bay Cities Paving & Grading, Inc. v. City of Santa Rosa Sonoma County Superior Court Case No. SCV-265333
3.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Application of the City of Santa Rosa for Approval to Construct a Public Pedestrian and Bicycle At-Grade Crossing of the Sonoma-Marin Area Rail Transit (“SMART”) Track at Jennings Avenue Located in Santa Rosa, Sonoma County, State of California.
Application No.: A.15-05-014 before the California Public Utilities Commission
Late Correspondence (Uploaded 02-27-2024)Attachments:
3.3 CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie, Human Resources Director; Siara Goyer, Employee Relations Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 27, 2024City Council
Manager; and Burke Dunphy of Sloan Sakai Yeung & Wong LLP.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
4. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4:00 P.M.
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
7. PROCLAMATIONS/PRESENTATIONS - NONE.
8. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8.1 FEMA FLOOD RISK MAPPING PROJECT FOR THE SANTA ROSA
CREEK WATERSHED
Staff will present the latest update on the Federal Emergency Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 27, 2024City Council
Management Agency (FEMA) Santa Rosa Creek Watershed Flood Risk Mapping Project. The multi-year FEMA project will map high-risk flood areas in the Watershed. No action will be taken except for possible direction to staff.
Presentation
Late Correspondence (Uploaded 03-04-2024)
Attachments:
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
10. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
11.1.1 Council Subcommittee Reports
11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
11.1.4 Association of Bay Area Governments (ABAG)
11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
11.1.6 Sonoma Clean Power Authority (SCPA)
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
11.1.8 Groundwater Sustainability Agency (GSA)
11.1.9 Sonoma County Homeless Coalition
11.1.10 Renewal Enterprise District (RED)
11.1.11 Public Safety Subcommittee
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 27, 2024City Council
11.1.12 Other
12. APPROVAL OF MINUTES
12.1 February 6, 2024, Special Meeting.
Draft MinutesAttachments:
13. CONSENT ITEMS
13.1 RESOLUTION - APPROVAL OF SECOND AMENDMENT TO
BLANKET PURCHASE ORDER NUMBER 166103 WITH
COORDINATED PROJECT INSTALLATIONS, INC. FOR OFFICE
FURNITURE INSTALLATION, RELOCATION, AND DELIVERY
SERVICES
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve a Second Amendment to Blanket Purchase Order Number 166103 with Coordinated Project Installations, Inc., Santa Rosa, California, to extend the term for one year with an 11.47% increase in unit cost, and increase compensation in the amount of $75,000, for a total not to exceed amount of $174,000.
Staff Report
Resolution
Attachments:
13.2 RESOLUTION - DELEGATION OF AUTHORITY TO EXECUTE
PROJECT WORK ORDERS ISSUED UNDER EXISTING MASTER
AGREEMENTS FOR PROFESSIONAL SERVICES
RECOMMENDATION: It is recommended by the Department of
Transportation and Public Works that the Council, by resolution, delegate authority to certain staff to execute Project Work Orders issued under existing Master Professional Services Agreements (MPSA) up to an amount not-to-exceed $500,000, with the cumulative sum of all such Project Work Orders not to exceed $18 million for Fiscal Year 2023-2024.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 27, 2024City Council
Staff Report
Resolution
Exhibit A - 2024 Consultant List
Exhibit B - MPSA Template
Attachments:
13.3 RESOLUTION - WAIVER OF BID AND ISSUANCE OF BLANKET
PURCHASE ORDER TO HANSEL FORD, SANTA ROSA, CALIFORNIA
FOR REPLACEMENT FORD POLICE INTERCEPTOR UTILITY
VEHICLES
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution:
1) waive competitive bidding pursuant to Section 3- 08.100(D) of the Santa Rosa City Code; and 2) approval of a Blanket Purchase Orders for the purchase of 2025 Model Year and newer Ford Police Interceptor Utility vehicles as the current fleet becomes eligible for replacement to Hansel Ford, Santa Rosa, California in an amount not to exceed $3,500,000.
Staff Report
Attachment 1- Police 2025 Marked Patrol Hybrid
Attachment 2- Police 2025 Marked K9 Sgt Hybrid
Attachment 3- Police 2025 Command Staff
Resolution
Attachments:
13.4 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE
COUNCIL OF THE CITY OF SANTA ROSA CORRECTING A
CLERICAL ERROR IN ORDINANCE ORD-2023-016 BY
RENUMBERING THE HAZARDOUS VEGETATION AND FUELS
MANAGEMENT CHAPTER WITHIN THE SANTA ROSA CITY CODE
AS CHAPTER 9-32
RECOMMENDATION: This ordinance, introduced at the February 13, 2024, Regular Meeting by a 4-0-3 vote (Fleming, N. Rogers, and C.
Rogers absent), corrects a clerical error in Ordinance ORD-2023-016, adopted by Council on December 12, 2023, by renumbering Hazardous Vegetation and Fuels Management Chapter as Chapter 9-32.
OrdinanceAttachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 27, 2024City Council
13.5 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 9 OF
THE SANTA ROSA CITY CODE BY REPEALING CHAPTER 9-24
PERTAINING TO ADMINISTRATIVE ENFORCEMENT OF COVID-19
PUBLIC HEALTH ORDERS IN ITS ENTIRETY; ADDING A NEW
CHAPTER 9-24 PERTAINING TO THE INSPECTION, MAINTENANCE
AND REGISTRATION OF REAL PROPERTIES WHICH EXIST AS
UNMAINTAINED VACANT LOTS OR WHICH CONTAIN VACANT OR
ABANDONED BUILDINGS; AND AMENDING SECTION 18-20.302.4
OF THE SANTA ROSA CITY CODE
RECOMMENDATION: This ordinance, introduced at the February 13, 2023, Regular Meeting by a 5-0-2 vote (Fleming and C. Rogers absent), seeks to amend Titles 9 and 18 of the Santa Rosa City Code.
This involves streamlining the code by repealing the outdated Chapter 9-24 (which contains obsolescent COVID-19 public health order regulations) and replacing it with a new Chapter 9-24 establishing a comprehensive regulatory framework for unmaintained vacant lots and properties with vacant or abandoned buildings. Lastly, the ordinance amends Section 18-20.302.4 by proposing clarifying language regarding the definition of “weeds.”
Ordinance
Ordinance (Redlined)
Ordinance (Final)
Attachments:
13.6 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE
COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A ZONING
CODE TEXT AMENDMENT TO TITLE 20 OF THE SANTA ROSA
CITY CODE, SECTION 20-42.060, COMMUNITY CARE AND HEALTH
CARE FACILITIES, TO EXEMPT SENIOR CARE FACILITIES FROM
THE COMMUNITY CARE FACILITY OVERCONCENTRATION
LIMITATION AND SPACING REQUIREMENT, AND SECTION
20-70.020, GLOSSARY, TO MODIFY THE DEFINITION OF
COMMUNITY CARE FACILITY TO ALLOW PALLIATIVE CARE AND
END OF LIFE MEDICAL TREATMENTS FOR SENIOR CARE
FACILITIES- FILE NUMBER PRJ23-016
RECOMMENDATION: This ordinance, introduced at the February 13, Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 27, 2024City Council
2024, Regular Meeting by a 5-0-2 vote (Fleming and C. Rogers absent), amends the text of Title 20 of the Santa Rosa City Code, Section 20-42.060, Community Care and Health Care Facilities, to exempt senior care facilities from the Community Care Facility overconcentration limitation and spacing requirement, and Section 20-70.020, Definitions of Specialized Terms and Phrases, to modify the definition of Community Care Facility to allow palliative care and end of life medical treatments for senior care facilities.
OrdinanceAttachments:
14. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 18.
LATE CORRESPONDENCE
Late Correspondence (Uploaded 02-27-2024)
Late Correspondence (Uploaded 03-04-2024)
Attachments:
15. REPORT ITEMS - NONE.
16. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
**16.1 PUBLIC HEARING - BUNYA BUNYA TREE REMOVAL APPEAL (THIS
ITEM HAS BEEN CONTINUED TO A DATE UNCERTAIN)
BACKGROUND: The Salvation Army (appellant) submitted an application to remove a Bunya Bunya tree in September 2022, which was denied by the Director and appealed to the Planning Commission.
On September 14, 2023, the Planning Commission voted 5-2 to uphold the Director’s decision. On September 25, 2023, an Appeal Form was received pursuant to City Code Chapter 17-24, the appellant submitted Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 27, 2024City Council
the subject Appeal application, appealing the Planning Commission’s decision.
RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council, by resolution, deny the Appeal and uphold the Planning Commission’s denial of a Tree Permit to remove an approximately 125-foot Araucaria Bidwillii (Bunya Bunya tree) located at 1080 2nd Street.
Staff Report
Attachment 1 - Disclosure Form
Attachment 2 - Appeal Application
Attachment 3 - 2023 Denial Letter & Tree Application
Attachment 4 - Arborist Report, prepared by Sandborn Tree Service, Inc., date stamped received August 31, 2022, and correspondence Attachment 5 - Arborist Report, prepared by Vintage Tree Care, dated February 5, 2023, with photos Attachment 6 - Tree Ordinance (City Code Chapter 17-24) Attachment 7 - 2019 Denial Letter and related correspondence Attachment 8 - 2008 Denial Letter
Attachment 9 - 1999 Council and Planning Commission minutes, resolutions and staff report Attachment 10 - Policy Statement
Attachment 11 - Location & Neighborhood Context Map
Attachment 12 - Public Correspondence
Attachment 13 - Request for more information
Attachment 14 - Risk Assessment, dated August 24, 2023
Attachment 15 - Bunya Pine Risk Response September 1, 2023 Attachment 16 - Arborist Response (Frey, September 8, 2023) Attachment 17 - Planning Commission Minutes
Attachment 18 - Planning Commission Resolution No PC-2023-021 Attachment 19 - Public Correspondence
Resolution
Public Hearing Notice - Mailing
Public Hearing Notice
Staff Presentation
Appellant Presentation
Attachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 27, 2024City Council
17. WRITTEN COMMUNICATIONS - NONE.
18. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 14. Each speaker will be allowed up to three minutes.
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
20. ADJOURNMENT OF MEETING
21. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
21.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 27, 2024City Council
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.