City of Santa Rosa 637 First Street
Santa Rosa, CA 95404
OPEN GOVERNMENT TASK FORCE
IMPLEMENTATION SUBCOMMITTEE
SPECIAL MEETING NOTICE AND AGENDA
MARCH 7, 2024
6:00 P.M.
OPEN GOVERNMENT TASK FORCE IMPLEMENTATION
SUBCOMMITTEE MEMBERS WILL BE PARTICIPATING IN THIS
MEETING IN THE COMMUNICATIONS & INTERGOVERNMENTAL
RELATIONS OFFICE AT 637 FIRST STREET, SANTA ROSA.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN PERSON (IT IS RECOMMENDED THAT SOCIAL
DISTANCING BE OBSERVED).
MEMBERS OF THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE
MEETING LIVE AT:
• VIA ZOOM BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/89165174201
• BY PHONE BY DIALING 877-853-5257 AND ENTERING WEBINAR ID:
891-6517-4201
Comments from the public will be allowed on all agenda items at the time each item is called.
Email Public Comment: To submit an emailed public comment to the Open Government Task Force Implementation Subcommittee, please send to: [email protected] by 12:00 p.m., on or before March 6, 2024.
Identify in the subject line of your email the Agenda Item Number on which you wish to comment. Email public comments will be provided to all Open Government Task Force Implementation Subcommittee members prior to the meeting.
In the event an Open Government Task Force Implementation Subcommittee member participates pursuant to AB2449, the Open Government Task Force Implementation Subcommittee will adhere to the requirements of that provision.
Special Meeting Notice and Agenda
City of Santa Rosa
MARCH 7, 2024Open Government Task Force
Implementation Subcommittee
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENTS
This is the time when any person may address matters not listed on this agenda, but which are within the subject matter of the jurisdiction. The public may comment on agenda items when the item is called. Each speaker is allowed three minutes.
4. MINUTES
4.1 May 4, 2023 - Draft Minutes.
May 4, 2023 - Draft MinutesAttachments:
5. SCHEDULED ITEMS
5.1 PRESENTATION - PUBLIC RECORDS REPORT - 2022 and 2023 It is recommended by City Clerk’s Office that the Open Government Task Force Subcommittee provide direction and feedback on the 2022 and 2023 Annual Public Records Request Reports for future reports to City Council.
2022 Public Records Request Report
2023 Public Records Request Report
Presentation
Attachments:
5.2 PRESENTATION - INCREASED SPANISH ACCESSIBILITY AT CITY
COUNCIL MEETINGS
The City of Santa Rosa continues to move forward to increase accessibility of the Spanish language in the community. In May 2022, the City’s IT Media Services Team installed a new closed captioning computer to facilitate Spanish language accessibility. Since then, we have worked to set up our system to accommodate live Spanish translation and closed captioning in both English and Spanish.
Special Meeting Notice and Agenda
City of Santa Rosa
MARCH 7, 2024Open Government Task Force
Implementation Subcommittee
No action will be taken, except possible direction to City staff.
City of Santa Rosa Spanish Translation videoAttachments:
5.3 PRESENTATION - CIVICREADY UPDATE
Alexa Popplewell, Communications Coordinator with the City of Santa Rosa Communications & Intergovernmental Relations Office, will provide the Open Government Task Force with an update on CivicReady, one of the City of Santa Rosa’s mass communication tools.
No action will be taken except possible direction to City staff.
6. FUTURE AGENDA ITEMS
This schedule is tentative and subject to change pending final publication and posting of the Meeting Agenda. This time is reserved for discussion whether to place matters on a future agenda for further discussion.
7. ADJOURNMENT
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by calling (707) 543-4321 one week prior to the meeting (TTY Relay at 711).
Any writings or documents provided to a majority of this meeting body prior to this meeting regarding any item on this agenda are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.