Exhibit AExhibit A FIFTH AMENDMENT
Exhibit A
Exhibit A
TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002029
WITH JESSICA RASMUSSEN
This Fifth Amendment to Agreement number F002029 dated August 15, 2019 ("Agreement") is made as of this ______ day of __________, 2024, by and between the City of Santa Rosa, a municipal corporation ("City"), and Jessica Rasmussen ("Consultant").
RECITALS
City and Consultant entered into the Agreement for Consultant to provide art programming services.
City and Consultant entered into the First Amendment on March 2, 2021 for the purpose of increasing the Compensation and extending Time of Performance for the continuation of services.
City and Consultant entered into the Second Amendment on May 27, 2022 for the purpose of increasing the Compensation.
City and Consultant entered into the Third Amendment on July 12, 2022 for the purpose of revising the Scope of Services, increasing the Compensation and extending Time of Performance.
City and Consultant entered into the Fourth Amendment on October 3, 2023 for the purpose of increasing the Compensation and extending Time of Performance.
City and Consultant now desire to amend the Agreement for the purpose of revising the Scope of Services and increasing the Compensation.
AMENDMENT
NOW, THEREFORE, the parties agree to amend the Agreement as follows:
Section 2. Compensation
Section 2(c) is amended to increase the compensation payable to Consultant under the Agreement by $20,000.00 to read as follows:
“Notwithstanding any other provision in this Agreement to the contrary, the total maximum compensation to be paid for the satisfactory accomplishment and completion of all tasks set forth above shall in no event exceed the sum of three hundred thousand, six hundred eighty dollars and no cents ($320,680.00). The City’s Chief Financial Officer is authorized to pay all proper claims from Charge Number GL Key 390001 and JL Keys 09704, 42118 and 08049." Exhibit B-1 to the Agreement is supplemented by Exhibit B-2 to this Amendment.
All other terms of the Agreement shall remain in full force and effect.
Executed as of the day and year first above stated.
CONSULTANT:
Name of Firm: Jessica Rasmussen
XXTYPE OF BUSINESS ENTITY (check one):
X
X
_____ Individual/Sole Proprietor
_____ Partnership
_____ Corporation
_____ Limited Liability Company
_____ Other (please specify: __________)
Signatures of Authorized Persons:
By: ______________________________
Print Name: _Jessica Rasmussen_______
Title: ___Arts Specialist_______________
City of Santa Rosa Business Tax Cert. No.
06521477_____
CITY OF SANTA ROSA
a Municipal Corporation
By: _________________________________
Print Name: __________________________
Title: ________________________________
APPROVED AS TO FORM:
____________________________
Office of the City Attorney
Attachments: Exhibit A-1 – Scope of Services
Exhibit B-2 – Compensation
EXHIBIT A-1
SCOPE OF SERVICES
Jessica Rasmussen will provide art programming services for the City of Santa Rosa Public Art Program.
Services will include:
Manage assigned Public Art projects:
Prepare and issuing Requests for Qualifications and Requests for Proposals Convene and facilitating Selection Panel meetings, construction meetings, site-visits and design team meetings Monitor project budgets, schedule and scope of work
Manage approved Public Art Projects such as:
Fire Station 5 project (installation anticipated Fall 2024/Spring2025) Asawa Fountain Panels (installation pending fountain construction in 2024) Zag restoration/relocation (installation pending)
Depot Park project (project pending landscape design)
Oversee the conservator to perform high and medium priority maintenance of the Public Art Collection Administer and track Public Art in Private Development:
Track permits and in-lieu payments
Collaborate with developers to facilitate art on-site proposals Manage artwork agreements and projects in Accela
Serve as liaison between Planning staff and developers
Generate reports and updates as needed
Serve as staff liaison for the Art in Public Places Committee (APPC):
Work with Committee to establish Annual Work Plan and Project Plans and implement the Public Art Program Strategic Plan Develop agendas with APPC Chairperson
Prepare reports and related documents for Committee
Attend meetings and present as needed
Maintain positive relationships
Manage assigned budgets:
Develop Art Fund budget for FY 2024-25
Monitor art program accounts for expenditures and revenue Recommend art fund and special revenue expenditure plans Supervise contract employees/consultants
Oversee Street Performer Permits:
Manage application process
Oversee issuance of permits
Communicate with merchants, performers and Police regarding code and permits Initiate marketing and outreach for assigned programs and projects:
Collaborate with staff to develop Public Art Program marketing strategies and opportunities to integrate into Economic Development initiatives such as Out There SR Update City Arts program web pages and work with the Marketing & Outreach to promote program activities on social media and other advertising opportunities Prepare press releases
Direct graphic designers
Distribute postcards, and other collateral
Coordinate community art programs, including exhibits, competitions, and temporary installations Plan and coordinate assigned cultural events, including performances and lectures Assist with the implementation of marketing and programming strategies for the Santa Rosa Tourism Business Improvement Area program Respond to public inquiries about the Public Art Program Prepare and manage assigned agreements including artist service agreements, artwork loans, gifts, and licenses related to the Public Art Program EXHIBIT B-2
COMPENSATION
City shall pay Consultant up to three hundred thousand, six hundred eighty dollars and no cents ($320,680.00). Payments to Consultant will be made at the rate of $75.00 per hour within thirty (30) days after receipt of Consultant’s invoices.
The payments prescribed herein shall constitute all compensation to Consultant for all costs of services, including, but not limited to, direct costs of labor of employees engaged by Consultant, travel expenses, telephone charges, copying and reproduction, computer time, and any and all other costs, expenses and charges of Consultant, its agents and employees. In no event shall City be obligated to pay late fees or interest, whether or not such requirements are contained in Consultant’s invoice.
Amendment to Professional Services Agreement
Form approved by the City Attorney 8-8-14