Budget Amendment
One-time Project Funding
SANTA ROSA CITY COUNCIL
APRIL 9, 2024
ALAN ALTON
CHIEF FINANCIAL OFFICER
Background
Funding is available in the unassigned General Fund
reserves to pay for one-time projects
There were not sufficient resources available during
the budget process, and still attempt to balance the
budget
In these cases, we propose mid-year budget
amendments as long as there are sufficient reserves
2 Analysis
Staff developed a list of one-time critical to operations The list of projects was vetted, and the amount was
narrowed to $3,060,000
There is currently sufficient funding in the General
Fund Unassigned Reserves to fund the projects
3 Project Amount
NeoGov Assessment $100,000
Department Total $100,000
Project Start: July 2024
Targeted Completion: October 2025
Proposed Projects – Human Resources
4 Project Amount
Internal Control Audit Update $75,000
Department Total $75,000
Project Start: July 2024
Targeted Completion: June 2025
Proposed Projects – Finance
5 Project Amount
In-Ground Vehicle Lifts (Fleet Maintenance) $932,000
(Start July 2024; Targeted Completion July 2025)
Fleet Electrification Masterplan $160,000
(Start: June 2024; Targeted Completion: Dec. 2025)
Department Total $1,092,000
Proposed Projects – TPW
6 Project Amount
Video Security – Downtown Campus $81,000
(Start: Apr. 2024; Targeted Completion: June 2025)
Mitel Phone Replacement $167,000
(Start: Apr. 2024; Targeted Completion: Oct. 2025)
On-Premises Accela System $80,000
(Start: Sept. 2024; Targeted Completion: Nov. 2025)
Department Total $328,000
Proposed Projects – Information Technology
7 Project Amount
Radio Upgrade Project $800,000
(Start: Apr. 2024; Targeted Completion:)
Police Server Upgrade $165,000
(Start: Apr. 2024; Targeted Completion:)
Department Total $965,000
Proposed Projects – Police
8 Project Amount
Doyle Park Ballfield Upgrades $500,000
Department Total $100,000
Project Start: July 2024
Targeted Completion: December 2025
Proposed Projects – Recreation and Parks
9 Future Project – Energy Efficiency
Prepared to make $5 million investment toward HVAC
upgrade
Current estimates of $11 million for total system upgrade Potential to use these funds to leverage other Federal and State funding sources to replace entire system and
other projects
Staff still investigating – will be back to Council with whatever is feasible
10 Fiscal Impact
One-time projects – no ongoing fiscal impact
General Fund Unassigned Reserves as of June 30,
2023, total $60.8 million, or 31.7% of expenditures
This action, combined with the use of reserves during the fiscal year, will decrease the reserves to $54.8
million, or 28.6% of expenditures.
Council policy requires reserves to be 15% - 17% of
expenditures
11 Recommendation
The Finance Department recommends the City Council,
by Resolution, amend the Fiscal Year (FY) 2023-24
adopted budget by increasing appropriations to fund
one-time projects as set forth in Exhibit A of the
Resolution.
12 Questions?
13