Reso. No. RES-2024-044
RESOLUTION NO. RES-2024-044
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA TO APPROVE THE
FIRST AMENDMENT OF THE PROFESSIONAL SERVICES AGREEMENT NUMBER F002308 WITH BKF ENGINEERS TO PROVIDE PROFESSIONAL DESIGN AND RIGHT
OF WAY SERVICES FOR THE PRELIMINARY ENGINEERING PHASE OF THE HIGHWAY 101 BICYCLE AND PEDESTRIAN OVERCROSSING PROJECT, INCREASING COMPENSATION BY $973,850 FOR A TOTAL AMOUNT NOT TO EXCEED $4,825,05216,802
WHEREAS, the City of Santa Rosa (City) would like to construct a pedestrian and bicycle overcrossing at US Highway 101 to include a 5-foot wide sidewalk and an 8-foot wide bike path, which will improve existing pedestrian and bicycle connectivity, reduce pedestrian/vehicle conflict, and increase opportunity for alternative transportation; and
WHEREAS, the City advertised a request for proposals from September 29, 2020 to October 20, 2020 for consultant professional design and right of way services for the preliminary engineering (PE) phase of the Highway 101 Bicycle and Pedestrian Overcrossing project; and
WHEREAS, the City notified one thousand one hundred ninety-eight (1,198) professional firms of the request for proposals, one hundred two (102) firms reviewed the request for proposals as potential bidders and one (1) proposal was received; and
WHEREAS, Caltrans concurred with the City’s finding that proceeding with the evaluation, selection and negotiation process with one (1) proposal was cost effective and in the public’s best interest because, based on the high level of interest exhibited by prospective bidders, yet only one proposal being submitted, re-advertising the project was unlikely to result in additional proposals being received; and
WHEREAS, a review panel composed of personnel from the City of Santa Rosa, Sonoma County Transportation Authority, and Caltrans found BKF Engineers and their subconsultant team possessed the required technical expertise, relevant project experience and understanding of the work to be done to successfully deliver the project plans, specifications and estimate (PS&E) phase; and
WHEREAS, the final negotiated fee for BKF Engineers to provide the requested scope of services is three million, eight hundred forty-two thousand, nine hundred fifty-two dollars ($3,842,952); and
WHEREAS, after initiation of the PE phase, Caltrans found this was a “complex bridge” and therefore required additional oversight and additional studies; and
WHEREAS, right of way acquisition was more involved than anticipated; and
WHEREAS, due to unprecedented construction cost increases there was additional grant funding needed and impact to the delivery timeline of the project.
Reso. No. RES-2024-044
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves and delegates authority to the City Manager to negotiate and execute the a the First Amendment to Professional Services Agreement Number F002308 with BKF Engineers of Santa Rosa, California, using the version of the Amendment attached as Exhibit A to the resolution, subject to approval as to form by the City Attorney, to deliver professional engineering and right of way services for the PE phase of the Highway 101 Bicycle and Pedestrian Overcrossing project and increasing compensation by $973,850, for a total amount not to exceed $4,816,802
IN COUNCIL DULY PASSED this 9th day of April, 2024.
AYES: (7) Mayor N. Rogers, Vice Mayor Stapp, Council Members Alvarez, Fleming, MacDonald, Okrepkie, C. Rogers
NOES: (0)
ABSENT: (0)
ABSTAIN/RECUSE: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A - First Amendment to Professional Services Agreement Number F002308