Agenda Item #13.4
For Council Meeting of: April 9, 2024
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: JEREMY GUNDY, DEPUTY DIRECTOR, PUBLIC WORKS
SUBJECT: APPROVAL OF COOPERATIVE PURCHASE OF ONE 2028 PIERCE ENFORCER 107’ AERIAL FIRE TRUCK 3 WITH GOLDEN STATE FIRE APPARATUS, INC.
AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution; 1) approve the purchase of one (1) 2028 Pierce Enforcer 107’ Aerial Fire Truck with Golden Fire Apparatus, Inc., Sacramento, California for a total amount not to exceed $2,541,247.49; and 2) approve the use of cooperative purchasing through the Houston Galveston Area Council Interlocal Cooperative Agreement #10-2428, Pierce H-GAC Contract #FS12.23.
EXECUTIVE SUMMARY
Purchasing has received Purchase Requisition Number R165357 from the Transportation and Public Works (TPW) Department for the purchase of one (1) 2028 Pierce Enforcer 107’ Aerial Fire Truck utilizing the pricing from the Houston Galveston Area Council (H-GAC) Interlocal Cooperative Agreement #10-2428, Pierce H-GAC Contract #FS12-23.
BACKGROUND
Under the City’s guidelines for the replacement of fleet assets, the TPW Fleet Maintenance Division selects an asset for replacement when it has reached the end of its cost-effective life cycle. These assets have met the replacement criteria using a 15-point replacement program, an industry standard to predict when best to sell an asset. Repair costs, age, and utilization are considered in the point calculation performed by our Faster Fleet software system.
The purchase of this vehicle will replace City asset #26202 used by the Fire Department.
PRIOR CITY COUNCIL REVIEW
Not applicable
ANALYSIS
The Interlocal Contract for Cooperative Purchasing 10-2428 between the City and H-GAC Buy is an automatic annual renewal contract which allows the City to participate in the H-GAC Buy Cooperative Purchasing Program.
The H-GAC Buy Cooperative Purchasing Program is a competitive bidding process that assists local governments in reducing costs through this government-to-government procurement service available nationwide.
The H-GAC Buy Pierce Contract FS12-23 is a contract between H-GAC Buy and Pierce Manufacturing which includes non-standard terms and conditions. Any purchase of equipment by local government entities through the H-GAC Buy Cooperative Purchasing Program is required to be done under the terms of this contract. The terms and conditions of the H-GAC Buy Contract have been submitted for review with the City Attorney’s Office. The Purchase Order, when issued, will not include the City of Santa Rosa standard Purchase Order Terms and Conditions, but rather will include as attachments the terms and conditions of the FS12-23 Contract between H-GAC Buy and Pierce Manufacturing, and the quote submitted by Golden State Fire Apparatus Inc.
Santa Rosa City Code Section 3-08.160 allows for cooperative purchases when advantageous to the city. Based on the pricing the city obtains under the H-GAC solicitations and the specialized nature of the equipment for purchase, TPW and Purchasing staff consider it advantageous to the city to use the cooperative purchase.
FISCAL IMPACT
Funds for this operational expense have been allocated in the FY 2023-24 budget under the TPW - E & R Replacement - Key 300106-5584. Approval of this action does not have a direct fiscal impact on the General Fund as funding annually accumulates in the Replacement Fund. Costs of fire apparatus have significantly increased, and this will result in higher replacement costs incurred in upcoming budgets to account for higher cost.
ENVIRONMENTAL IMPACT
This action is exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA Guidelines Sections 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable
NOTIFICATION
Not applicable
ATTACHMENTS
Resolution/Exhibit A – Golden State Fire Apparatus Proposal
PRESENTER
Zac Brand, Fleet Superintendent
Brandalyn Tramel, Purchasing Agent
APPROVAL OF COOPERATIVE PURCHASE OF ONE 2028 PIERCE ENFORCER 107’ AERIAL FIRE TRUCK PAGE 3 OF 3