Agenda Item #13.4
For Council Meeting of: April 16, 2024
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: JOHN CREGAN, CHIEF OF POLICE
SUBJECT: COOPERATIVE PURCHASE WITH MOTOROLA SOLUTIONS FOR POLICE RADIO EQUIPMENT AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Finance and Police Department that the Council, by resolution approve the cooperative purchase agreement for Motorola communication equipment with Motorola Solutions, Inc. of San Diego, California, in an amount not to exceed $799,782.54 to purchase LTE cellular capable radios and software.
EXECUTIVE SUMMARY
It is critical for the safety of Police Department staff to have clear, reliable radio communications at all times. There have been on-going coverage issues throughout the City in hospitals, Sonoma County jail, and areas of Oakmont. Upgrading the radios to provide connection to cell towers and Wi-Fi as well as the current radio network will solve these coverage issues as well as provide reliable coverage during mutual aid responses, pursuits, search warrants, detective operations, and prisoner transports outside of our city. The LTE capability allows the radio to work anywhere a cellular signal is available throughout the United States. This funding will purchase 130 portable radios and the required software subscription for one year.
BACKGROUND
The Police Department upgraded the radio infrastructure in 2018 to a digital system. This included upgraded tower, radio, and dispatch equipment. This new system provided much clearer communication for our staff, but it was found that there are some on-going coverage issues in various areas of the City, such as hospitals and remote areas that were not solved by this upgraded system and continues to persist to this day. In 2023 The Police Department purchased 17 LTE cellular capable radios to test a new technology. The radios worked as designed and resolved the issues described above. This purchase of an additional 130 portable LTE radios will provide radios to 147 police officers.
PRIOR CITY COUNCIL REVIEW
Not applicable.
ANALYSIS
The purchase of 130 LTE cellular capable radios will provide reliable coverage throughout Santa Rosa and during mutual aid responses, pursuits, search warrants, detective operations, and prisoner transports outside of our city. In 2023, the Police Department tested this technology with 17 LTE radios. The LTE capability allows the radio to work anywhere a cellular signal is available throughout the United States.
Cooperative Agreement
The Houston Galveston Area Council (H-GAC) Cooperative Purchasing Program is a competitive bidding process that assists local governments in reducing costs through this government-to-government procurement service available nationwide.
Santa Rosa City Code Section 3-08.160 permits cooperative purchases when advantageous to the city. HGAC’s procurement process includes research, specifications preparation, pre-bid and preproposal conferences, legal notice posting and advertising, bid/proposal review and contract execution available at a national level. Additional benefits to utilizing a cooperative purchase agreement is an expedited procurement process, volume purchasing discounts, on-duty professional staff assistance, research and development of technical specifications, and contract management services provided by the lead Agency (H-GAC).
FISCAL IMPACT
The funding for this purchase is from One-Time funding approved by City Council on April 9, 2024. The on-going subscription fees will be absorbed into the Police Department budget.
ENVIRONMENTAL IMPACT
The Council finds that the proposed action is exempt from the provisions of the California Environmental Quality Act (CEQA) under section 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and that no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Resolution/Exhibit A (Agreement)
PRESENTER
Ryan Corcoran, Captain
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