Agenda Item #13.9
For Council Meeting of: April 16, 2024
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DONTE WATSON, DIRECTOR OF RECREATION & PARKS
JEFF TIBBETTS, DEPUTY DIRECTOR – RECREATION
RECREATION AND PARKS DEPARTMENT
SUBJECT: SERVICE CONTRACT WITH THE SANTA ROSA CITY SCHOOL DISTRICT TO PROVIDE SUMMER PROGRAMS FOR YOUTH AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Recreation and Parks Department that Council, by resolution: 1) approve and authorize the City Manager or designee to negotiate, execute and administer, subject to approval as to form by the City Attorney, a service contract with Santa Rosa City School District for the Recreation and Parks Department to provide services for summer youth programs; and 2) authorize the Chief Financial Officer to increase appropriations in revenue and expenditures by the approved contract award.
EXECUTIVE SUMMARY
The Recreation and Parks Department offers a wide variety of services and programs for youth. The proposed contract with the Santa Rosa City School District will enable the Recreation and Parks Department to not only continue existing programs, but to expand on programming for Santa Rosa youth during the summer months.
BACKGROUND
The Recreation and Parks Department offers a wide variety of summer programs for youth.
In past summers, the Recreation and Parks Department has provided services for youth on Santa Rosa City School campuses through Facility Use Permits.
The Santa Rosa City School District, through contracts, partners with a variety of service providers to offer summer programs for Santa Rosa City School students.
PRIOR CITY COUNCIL REVIEW
Not Applicable.
ANALYSIS
In the most recent contract negotiation, Santa Rosa City School District would pay the City of Santa Rosa $27,203 in exchange for providing summer programming for youth. These programs will be provided through the Neighborhood Services section of the Recreation and Parks Department as part of the City’s Violence Prevention efforts. The Service Agreement currently includes a one-way indemnification provision under which the City indemnifies the District. The City has requested that the District consider mutual indemnification, as is customary for agreements between public agencies. Staff is requesting Council approval here, even with the one-way indemnification; staff believes the risks associated with that provision as currently drafted are outweighed by the benefits of this significant expansion of the City’s service delivery through a new and exciting partnership with the District.
The Recreation and Parks Department maintains JL Key 001882-1260 ‘Change For Kids’ to manage revenues dedicated to youth services provided through the Neighborhood Services Section. These funds will be utilized to provide Santa Rosa youth access to high quality Recreation programs.
FISCAL IMPACT
Approval of this item has a neutral fiscal impact on the General Fund.
ENVIRONMENTAL IMPACT
This action is exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not Applicable
NOTIFICATION
Not Applicable
ATTACHMENTS
Resolution
Exhibit A - Contract
PRESENTER
Jeff Tibbetts, Deputy Director - Recreation
CONTRACT WITH THE SANTA ROSA CITY SCHOOL DISTRICT TO PROVIDE SUMMER PROGRAMS FOR YOUTH PAGE 3 OF 3