In-House Services
Cost Benefit Analysis
FINANCE SUBCOMMITTEE
APRIL 25, 2024
ALAN ALTON , CHIEF FINANCIAL OFFICER
VERONICA CONNER, BUDGET MANAGER
In-House Service Proposal Process
2 City Manager Short-Term/ Long-Term Benefits
Organizational Benefits
In-House Services
Template
Departments gather information
Finance performs analysis
Department
Proposal
Departments determine staff can perform contract services in- house: Janitorial, Construction, Landscaping, etc.
3 Fund Key Object Description Contract # Multi-year
contract Y/N?
Annual
Increase Y/N?
Expiration
Date Year 1 Year 2 Year 3
-$ -$ -$
Fund Home Org Supervisor
Position? Position Title # of Staff
Supervised Salaries Benefits Total
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-
-
-
-
-
-
Total - - -
Please list all FTEs, Services, Supplies and Capital Expenditures needed with the addition of this service. Drop down menus indicate additional detail of costs such as management structure of FTEs, one-time cost or ongoing, needed in the replacement program, etc.
FTE Costs - Budget Team Only
Name/ Title of Supervisor
In House Services - Cost Analysis
BUDGETED CONTRACTS
FTES
Please list all contracts for outside/ professional services (and other costs) that can be eliminated from the current budget in order to bring operations in-house Please complete the form below by providing information about the services the City may consider performing in-house in leiu of contract services. Populating all necessary information will help the Finance department thoroughly evaluate the costs and benefits of this proposal. Please see additional tabs for Object Code
ESTIMATED COSTS
In-House Services Cost Analysis – Cont.
4 Fund Key Object Description Amount Cost type Replacement of Capital Item? Year 1 Year 2 Year 3
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-
-
-
-
-
Total - - -
Fund Key Object Description Amount Useful Life
(years)
Replacement
Needed? Year 1 Year 2 Year 3
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-
-
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-
Total - - -
-$ -$ -$
CAPITAL EXPENSES
Total Net Savings (Cost)
SERVICES AND SUPPLIES SERVICES AND SUPPLIES - Amount
CAPITAL EXPENSES - Amount
Additional Questions for Departments
5 ▪ Will bringing services in-house have any legal ramifications, or require the opinion or input from the City Attorney's Office?
▪ What date is proposed for the start of services in-house? ▪ Will any lead time or training time be required prior to services being executed? ▪ Are there any risks associated with bringing the services in-house? Examples include liability of staff, dangerous working conditions, capabilities or professional training that may be difficult to curate and recruit, etc.? ▪ Any additional information regarding the existing contract or proposed services that should be included or discussed?
6 Questions?