FY 2024-25 Budget Study Session
MAY 7 & 8, 2024
Agenda
Budget Study
Session – Day 1
FY 2024-25
Opening Comments
Citywide Budget Overview
General Fund Budget Overview
Staffing Summary
Administrative Departments
Information Technology
Housing & Community Services
Fire Department
Police Department
2 3
Planning & Economic Development
Recreation & Parks
Transportation & Public Works
Santa Rosa Water
Capital Improvement Program Budget
Agenda
Budget Study
Session – Day 2
FY 2024-25
City Manager’s Comments
PROPOSED BUDGET FY 2024- 25
Expiring ARPA Funds – Council
Direction
5 inRESPONSE
• ARPA Funds
expended
December 2024
• County Measure O
funds through
March 2025
• $2.8M per year for
24-hour model
Safe Parking
• ARPA Funds
expended July 1,
2025
• $1.3M per year
ongoing need
Homeless
Services
• ARPA Funds
expended FY
24/25
• Continue funding
with RPTT &
additional General
Fund revenue
In-House Service Proposals
6 • Crew of 6.0 Custodial FTEs to clean all city facilities Janitorial Services
• Existing mowing & additional roadside & civic sites
Landscaping
• 4.0 FTEs funded 80% by CIP projects to perform internal work requests Construction Crew
Citywide Budget Overview
PROPOSED BUDGET FY 2024- 25
8 Fund Type
2023-24
Adopted
Budget
2024-25
Proposed
Budget
$
Change
%
Change
General Fund $201.9 $213.0 $11.1 5.5%
Enterprise Funds 182.0 186.8 4.8 2.7%
Special Revenue Funds 37.5 34.0 (3.5) (9.3%)
Other Funds 5.2 5.3 0.1 1.4%
Housing Authority 69.6 49.1 (20.5) (29.4%)
Successor Agency to RDA 3.0 3.3 0.3 8.1%
Total $499.2 $491.5 $(7.7) (1.5%)
FY 2024-25 Citywide
Revenues by Fund (in millions)
9 Fund Type
2023-24
Adopted
Budget
2024-25
Proposed
Budget
$
Change
%
Change
General Fund $201.6 $212.3 $10.6 5.3%
Enterprise (Operating) 150.7 157.5 6.8 4.5%
Enterprise (CIP) 38.6 24.6 (14.0) (36.3%)
Non-Enterprise (CIP) 36.3 26.0 (10.3) (28.3%)
Special Revenue 25.7 19.4 (6.3) (24.2%)
Other Funds 5.5 5.2 (0.3) (3.5%)
Housing Authority 75.7 51.6 (24.1) (31.9%)
Successor Agency to RDA 3.0 3.3 0.3 8.1%
Total $537.0 $499.9 ($37.1) (6.9%)
Operations (net of CIP) $462.1 $449.3 ($12.9) (2.8%)
CIP only $74.8 $50.6 ($24.2) (32.4%)
FY 2024-25 Citywide
Expenditures by Fund Type (in millions)
FY 2024-25 Citywide Expenditures by Fund
10 General Fund Budget
Overview
PROPOSED BUDGET FY 2024- 25
FY 2024-25 General Fund Summary
(in millions)
12 Proposed
General Fund Budget
Revenue $213.0
Transfers In 2.3
Total Revenues + Transfers In 215.3
Expenditures 212.3
Capital Improvement Projects 1.9
Transfers Out 6.4
Total Expenditures + Transfers Out 220.6
Use of Fiscal Stability Funds ($5.3M)
13 Fiscal Stability Reserve Funds
(in millions)
Total
General Fund Fiscal Stability Reserves 7/1/2024 $27.3M
FY 2023-24 Budget Deficit (3.3)
FY 2024-25 Budget Deficit (5.3)
Fiscal Stability Reserves Remaining $18.7M
General Fund Revenues by Category
Property Tax,
$39.1M, 18%
Sales Tax,
$75.9M, 36%
Utility Users Tax,
$14.2M, 7%
Vehicle License Fees,
$18.5M, 9%
Other Taxes,
$29.9M, 14%
Permits, Fines & Charges,
$14.5M, 7%
Interfund Charges,
$11.7M, 5%
Recreation Revenues,
$3.3M, 1% Intergov't, Interest & Other,
$5.9M, 3%
14 FY 2024-25 General Fund Revenues
by Category (in millions)
15 Category
2023-24
Adopted
Budget
2024-25
Proposed
Budget
$
Change
%
Change
Property Tax $36.3 $39.1 $2.8 7.7%
Sales Tax 75.9 75.9 - -
Utility Users Tax 11.6 14.2 2.6 22.4%
Vehicle License Fees 17.5 18.5 1.0 5.7%
Other Taxes 27.8 29.9 2.1 7.6%
Permits, Fines & Charges 13.3 14.5 1.2 9.0%
Interfund Charges 11.0 11.7 0.7 6.4%
Recreation Revenues 3.0 3.3 0.3 10.0%
Intergov’t, Interest & Other 5.5 5.9 0.4 7.3%
Total $201.9 $213.0 $11.1 5.5%
General
Fund
Transfers In
Detail
(in millions)
16 Category
2023-24
Adopted
Budget
2024-25
Proposed
Budget
$
Change
%
Change
Special
Revenue
Funds
$2.7 $2.1 ($0.6) (20.7%)
Special
Assessment
Funds
0.1 0.1 --
0%
Parking Fund 0.1 0.1 -- 0%
Total $2.9 2.3 ($0.6) (19.3%)
General Fund Expenditures by Category
17 18
FY 2024-25 General Fund Expenditures
by Category (in millions)
Category 2023-24
Adopted Budget
2024-25
Proposed Budget
$
Change
%
Change
Salaries $91.1 $92.8 $1.7 1.9%
Benefits 62.6 67.3 4.7 7.5%
Professional Services 15.1 16.7 1.6 10.6%
Vehicle Expense 8.5 10.0 1.5 17.6%
Operational Supplies 3.4 3.4 - -
Utilities 5.7 5.7 - -
Information Technology 6.1 6.5 0.4 6.6%
Liability/Property Insurance 3.9 4.9 1.0 25.6%
Other Miscellaneous 2.4 2.8 0.4 16.7%
Capital Outlay 0.1 - (0.1) -
O&M Projects 2.7 2.2 (0.5) (18.5%)
Total $201.6 $212.3 $10.7 5.3%
General Fund Expenditures by Department
19 Administration
$22.7M, 10.7%
H&CS
$0.2M, 1%
Fire
$56.5M,
PED
$18.8M, 8.8%Police
$76.5M, 35.7%
Parks & Recreation
$18.3M, 9.0%
TPW
$26.9M, 13.5%
SR Water
$0.8M, 0.4%
Non-Departmental
$-8.4M, 4.8%
20 FY 2023-24 General Fund Expenditures
by Department (in millions)
Department
2023-24
Adopted
Budget
2024-25
Proposed
Budget
$
Change
%
Change
Administration $11.8 $14.3 $2.5 21.3%
Housing & Community Services 0.1 0.2 0.1 100%
Fire 53.4 56.5 3.1 5.8%
Planning & Economic Develop. 17.6 18.8 1.2 6.8%
Police 72.9 76.5 3.6 4.9%
Parks & Recreation 18.0 18.3 0.3 1.7%
Transportation & Public Works 27.0 26.9 (0.1) (0.4%)
SR Water (Storm Water GF only) 0.8 0.8 (0.0) (0%)
Total $201.6 $212.3 $10.7 5.3%
General
Fund
Transfers Out
Detail
(in millions)
21 Category
2023-24
Adopted
Budget
2024-25
Proposed
Budget
$
Change
%
Change
Bennett Valley
Golf Course $0.2 $0.5 $0.3 118%
CIP 2.0 1.9 (0.1) (7.0)%
Parking Fund 1.3 1.6 0.3 19.5%
RPTT – Housing
& Homeless
Services
2.1 2.2 0.1 3.5%
Homeless
Services –
General Fund
- 1.5 1.5 -
Misc. 0.8 0.8 - -
Total $6.4 $8.4 $2.0 30.4%
General
Fund
Baseline
Public
Safety and
Prevention
Tax
Police:
34.3%
Fire:
23.7%
Violence
Prevention:
0.4%
General Fund
Department
Budget
$76,551,892 $56,573,189 $886,964
Baseline
Calculation
$72,839,767 $50,339,537 $886,932
Over (Under)
Baseline
$3,712,125 $6,233,652 $32
22 Real Property Transfer Tax
23 Council Policy 000-48 requires 55% of FY 24-25 RPTT to fund Homeless Services & Affordable Housing.
5% annual increase until reaching 100%.
In FY 24-25 ARPA funds partially support Homeless
Services, allowing more RPTT for Affordable Housing.
Real Property Transfer Tax - History
24 FY 2020-21
Actuals
FY 2021-22
Actuals
FY 2022-23
Actuals
FY 2023-24
Projected
FY 2024-25
Budget
RPTT Revenue 5,082,826 5,720,489 3,433,492 3,500,000 4,000,000 Homeless/ Affordable Housing
Support per Council Policy 35% 40% 45% 50% 55%
Total RPTT Required 1,778,989 2,288,196 1,545,071 1,750,000 2,200,000 Affordable Housing - RPTT 286,469 515,038 2,250,000 2,125,000 1,100,000 Homeless Services - RPTT 1,492,520 1,773,158 - - 1,100,000 Additional General Fund
Support for Homeless Services 2,257,391 1,551,147 ARPA funded ARPA funded 1,456,563 Total General Fund & RPTT
Support 4,036,380 3,839,343 2,250,000 2,125,000 3,656,563 Expiring ARPA Funds – Homeless
Services
25 FY 22-23 and 23-24: ARPA
funds available
FY 24-25: $2.56M General
Fund transferred to
Homeless services ($1.1M
RPTT)
FY 25-26: General Fund
transfer increasing to
approximately $4.25M
(~$1.2M RPTT)
General Fund 5-Year Forecast
26 Revenues
Transfers In
Total Revenues & TI
Expenditures
Transfers Out
Total Expenditures & TO
Surplus (Deficit)
$500K General Fund
Subsidy to Golf
Course
Election Year -
additional $600K in
Professional Services
Labor Negotiations -
additional $500K in
Professional Services
No BVGC Transfer No BVGC Transfer
No BVGC Transfer No BVGC Transfer
$1.3M RedCom
contract paid by
($10.3)
$238.2
242.4
9.8 $252.2
($14.0)
$233.1
233.2
10.2 $243.4
$665K rev & exp for
Roseland Pvmnt
Maintenance from
SoCo discontinued
ARPA funds for
Homeless Services
expire, +$1.7M
annual Transfer Out
Labor Negs ($500K);
Elections ($600K)
($5.0)
FY 26-27
$225.2
2.4 $227.6
224.7
10.0 FY 25-26
$218.4
2.4 $220.8
215.9
$234.7
($7.0)
9.8 $225.7
$215.3
212.3
8.4 $220.6
($5.3)
$230.6
2.5 FY 28-29
$235.7
2.6 FY 24-25
$213.0
2.3 FY 27-28
Staffing Summary
PROPOSED BUDGET FY 2024- 25
Authorized FTE Staff Summary
28 Dept. FY 23-24 FTE
Change FY 24-25
CAO 15.90 - 15.90
CMO 11.00 - 11.00
Comm’s &
Intergovt Rel 9.00 - 9.00
Finance 62.60 - 62.60
Fire 157.00 12.00 169.00
H&CS 27.00 - 27.00
HR 23.00 - 23.00
Authorized FTE Staff Summary
29 Dept. FY 23-24 FTE
Change FY 24-25
IT 33.00 - 33.00
PED 74.00 4.50 78.50
Police 264.00 - 264.00
Rec & Parks 74.00 2.15 76.15
TPW 261.00 1.00 262.00
Water 278.00 - 278.00
Total FTEs 1,289.50 19.65 1,309.15
30 Dept. Position Title FTE
HR Human Resources Analyst 2.00
HR Principal Human Resources Analyst -1.00
Total Change HR/Risk 1.00
Fire Firefighter/ Paramedic (mid-year) 12.00
Total Change Fire 12.00
PED HCS Technician – Limited Term (mid-year) 3.00
PED Community Outreach Specialist – Limited Term (mid-year) 0.50 PED Code Enforcement Officer – Limited Term (mid year) 1.00 PED Senior Planner – Limited Term -2.00
PED City Planner – Limited Term -1.00
FY 2024-25 General Fund
Organizational & Position Change Detail
31 Dept. Position Title FTE
PED Senior Administrative Assistant – Limited Term, funded by PG&E 2.00 PED Administrative Secretary -1.00
PED Administrative Analyst 2.00
PED Civil Engineering Technician -1.00
PED Administrative Technician 1.00
Total Change PED 4.50
Rec & Parks Community Outreach Specialist 1.00
Rec & Parks LT Assistant Parks Planner – funded by Measure M 1.00 Rec & Parks LT Recreation Coordinator – funded by Measure M 0.15 Total Change Rec & Parks 2.15
FY 2024-25 General Fund
Organizational & Position Change Detail
32 Dept. Position Title FTE
TPW Climate Action Manager 1.00
Total Change TPW 1.00
CIRO Deputy Director Community Engagement (mid-year) -1.00 CIRO Community Engagement Manager (mid-year) 1.00
Total Change CIRO --
Total General Fund Position Changes 20.65
FY 2024-25 General Fund
Organizational & Position Change Detail
33 Dept. Position Title FTE
Risk Human Resources Technician -1.00
Total Change Risk -1.00
Rec & Parks Senior Administrative Assistant -1.00
Rec & Parks Administrative Secretary 1.00
Rec & Parks Administrative Analyst -1.00
Rec & Parks Research & Program Coordinator 1.00
Total Change Rec & Parks --
IT Programmer Analyst -1.00
IT Cyber Security Manager 1.00
Total Change IT --
FY 2024-25 Non-General Fund
Organizational & Position Change Detail
34 Dept. Position Title FTE
Water Skilled Maintenance Worker -1.00
Water Reclamation Supervisor 1.00
Water Department Technology Coordinator -1.00
Water Technology Application Specialist 1.00
Water Department Application Specialist -1.00
Water Trucked Waste Coordinator 1.00
Total Change Water --
Total Non-General Fund Position Changes -1.00
FY 2024-25 Non-General Fund
Organizational & Position Change Detail
35 Questions?
Department &
Enterprise Funds
PROPOSED BUDGET FY 2024- 25
37 Department
Review
Schedule
Administrative
Departments
City Council
City Manager’s Office
City Attorney’s Office
Communications & Intergovernmental
Relations Office
Human Resources
Finance
Non-Departmental
38 Department
Review
Schedule
continued
Information Technology
Housing & Community Services
Fire Department
Police Department
Planning & Economic Development
Parks & Recreation
Transportation & Public Works
Santa Rosa Water
Capital Improvement Program
City Council
PROPOSED BUDGET FY 2024- 25
City Council – by Program
40 Expenditures by Program $ %
Change Change
Administration $934,174 $957,693 $23,519 2.5%
Elections $0 $600,000 $600,000 n/a
Total $934,174 $1,557,693 $623,519 66.7%
2023-24
Budget
2024-25
Budget
City Council: General Fund Changes
41 Increased Professional Services by $550K and Print Services by $50K for Election costs in FY 2024-25.
City Manager’s Office
PROPOSED BUDGET FY 2024- 25
City Manager’s Office – by Program
43 Expenditures by Program 2023-24 2024-25 $ %
Budget Budget Change Change
City Clerk $81,256 $81,256 $0 0.0%
General Administration $2,948,519 $2,966,569 $18,050 0.6% Total $3,029,775 $3,047,825 $18,050 0.6%
CMO: General Fund Changes
44 Moved $150K of Professional Services annual appropriations to the Human Resources department. This ongoing amount will fund staff training, awards and events.
CMO: Operational Highlights –
City Clerk’s Office
45 Customer Service/Admin
Support
City Council Agenda
Management and
Procedure/Protocol Training
Boards and Commissions
Recruitment
Elections Official
Records
Management
Public Records
Request Facilitation
City Manager’s Office: Accomplishments -
City Clerk’s Office
46 Began migration of records into new Trusted
System Repository
Facilitated response to over 1,300 Public
Records Requests in calendar year 2023
Refined and developed Annual Reports for City
Council
Documentation/updates to multiple procedures
and guidebooks, multiple group and 1:1 related
trainings with Staff
Installation of Public Records Request Kiosk at
CMO for public access
City Attorney’s Office
PROPOSED BUDGET FY 2024- 25
City Attorney’s Office – by Program
48 Expenditures by Program 2023-24
Budget
2024-25
Budget $ Change % Change
Legal Services $4,069,687 $4,171,749 $102,062 2.5%
Total $4,069,687 $4,171,749 $102,062 2.5%
CAO: Operational Highlights
49 The CAO provides legal advice to City staff and officials, and represents the City in litigation, administrative proceedings and other types of proceedings.
Review agendas, staff reports and advise during meetings of the City Council, Planning Commission, Housing Authority, Board of Public Utilities and other Brown Act bodies.
CAO: Operational Highlights
50 Regularly advise on Brown Act, Public Records Act, Political Reform Act, public contracting including complex capital projects, housing and land use matters, public safety, emergency services, water quality and water supply regulations, real estate matters, environmental requirements, code enforcement, personnel matters, elections laws, governance issues, constitutional issues and other legal compliance.
CAO: Operational Highlights
51 Draft and review ordinances, resolutions, policies and procedures. Review – and at times negotiate and draft – contracts citywide and other legal instruments.
Represent the City in civil litigation, administrative hearings and Pitchess motions.
Prosecute code enforcement matters, weapons confiscation petitions, and dangerous animal petitions.
Provide trainings to City staff and officials
CAO: Accomplishments
52 Nearly every initiative implementing Council’s Goals and Priorities involved significant CAO contributions. Some highlights:
Roseland Park Master Plan
Drug house abatements and other code enforcement efforts Implementation of SB 9, enabling lot splitting and additional ADUs Various zoning amendments to promote housing and address emergency rebuild efforts
Adoption of Housing Element
CAO: Accomplishments
53 Ordinances addressing vacant properties, hazardous vegetation management, short-term rentals, and gas station ban
Successfully defended the City against lawsuits and claims, including those involving catastrophic injuries, civil rights and high-value contract disputes. Prosecuted sideshow organization and participation, weapons destruction and dangerous animal petitions
First Responders Advance Life Support agreement with County Fire District New agreements with school district partners
Greenhouse Gas Reduction Strategy
CAO: Accomplishments
54 Strengthened water waste regulations
“Our Water Future” water supply study
Facade Grant Improvement Program
Project Labor Agreement Program
Progressive Design-Build delivery approach for Llano Trunk Line Project Agreement with Tesla for charges in City garages
Communications &
Intergovernmental Relations
Office
PROPOSED BUDGET FY 2024- 25
CIRO – by Program
56 Expenditures by Program 2023 - 24
Budget
2024 - 25
Budget $ Change % Change
Comms & Intergov Relations $1,866,762 $1,901,472 $34,710 1.9% CIP and O&M Projects $35,000 $35,000 $0 0.0%
Total $1,901,762 $1,936,472 $34,710 1.8%
CIRO: Operational Highlights
57 Citywide Communications
Public Information for the Emergency Operations Center State and Federal Legislation
Grants
Community Engagement
Citywide Event Promotion
Manage and Facilitate the Community Advisory Board and the Open Government Task Force
CIRO: Accomplishments
58 Secured over $21 million in various state & federal grants ranging from the Department of Justice, Federal Transit Administration, Federal Emergency Management Agency, Board of State and Community Corrections, and CA Interagency Council on Homelessness. Secured $898,000 in funding for the Santa Rosa Police Department to establish the Real Time Crime Center via a federal earmark with Congressman Mike Thompson.
CIRO: Accomplishments
59 Send 51 City Connections newsletters to 117K subscribers annually (6M emails to the community in English and Spanish).
Created and distributed more than 50 press releases to the media. Promoted and supported large citywide events: St. Patrick's 5K Earth Day, SR City Works Festival, Women in Public Safety Day, andWildfire Ready Resource Fair, district-specific town hall meetings with the Mayor and Councilmembers.
CIRO: Accomplishments
60 Fulfilled public information responses for multiple emergency incidents, including winter storms, earthquakes, freezing temperatures, school violence, and more.
Provided departments with marketing deliverables, such as activity guides, reports, newsletters, email blasts, signage, flyers, webpages and microsites, advertisements, surveys, digital marketing assets, etc.
Human Resources
PROPOSED BUDGET FY 2024- 25
Human Resources – by Fund
62 Expenditures by Fund 2023-24 2024-25 $ %
(All Funds) Budget Budget Change Change
General Fund $4,262,083 $4,606,617 $344,534 8.1%
Risk Management Fund $40,718,032 $41,599,701 $881,669 2.2% Total $44,980,115 $46,206,318 $1,226,203 2.7%
HR: General Fund Changes
63 $150K increase in Other Outside Services to promote employee engagement. The City Manager’s Office reduced its Professional Services by $150K.
$285K increase for Flexible Spending Account; offset by revenue Eliminated 1.0 Principal HR Analyst in the General Fund and 1.0 HR Technician in the Risk Fund; replaced by 2.0 HR Analysts in the General Fund
Risk Management Programs
64 HR: Operational Highlights
The mission of the Human Resources Department is to deliver innovative and timely services and leadership to enable the City of Santa Rosa to provide world-class services to our diverse community.
We accomplish our mission by:
Attracting and hiring talent
Creating and enhancing opportunities for career growth Providing an inclusive workplace environment
Offering competitive salaries and benefits
65 HR: Operational Highlights
The Human Resources team provides daily support across the organization:
Facilitating All Areas of Recruitment and Selection
Employee Onboarding, Orientation and Compliance
Benefits Administration and Support
Classification and Position Management
Training and Development of Staff
66 HR: Operational Highlights
The Human Resources team provides daily support across the organization:
Employee Relations and Conflict Resolution
Policy Development and Compliance
Diversity, Equity and Inclusion (DEI) and Equal Employment Opportunity Officer Managing Worker’s Compensation and Prevention of Future Injuries/Illness Maintaining City Wide Insurance Coverage and responding to questions and claims 67 HR: Accomplishments
Hired Diversity, Equity and Inclusion (DEI) and Equal Employment Opportunity Officer Reduced Worker’s Compensation claims time away from work In collaboration with CMO provided a City-Wide Leadership Academy for 3 levels of staff.
Planned and hosted two employee service awards in recognition of our employees and their service.
Hosted annual City Benefits Fair and Employee Appreciation Lunch Provide daily individualized support as requested by Departments and/or staff 68 Finance Department
PROPOSED BUDGET FY 2024- 25
Finance – by Fund
70 Expenditures by Fund 2023-24
Budget
2024-25
Budget $ Change % Change
General Fund $7,186,371 $7,429,449 $243,078 3.4%
Parking District Fund $5,578,028 $5,670,517 $92,489 1.7% Pooled Investment Fund $330,000 $360,000 $30,000 9.1%
SA RDA Oblig Retirement Fund $3,022,314 $3,268,453 $246,139 8.1% Total $16,116,713 $16,728,419 $611,706 3.8%
Finance – by Program
71 Expenditures by Program 2023-24
Budget
2024-25
Budget $ Change % Change
General Administration $1,815,206 $2,522,399 $707,193 39.0% Successor Agency $3,022,314 $3,268,453 $246,139 8.1%
Parking Services O&M $4,285,894 $4,124,413 -$161,481 -3.8% Financial Services $2,907,023 $3,072,414 $165,391 5.7%
Parking Enforcement $1,292,134 $1,546,104 $253,970 19.7% Purchasing $1,314,720 $1,329,641 $14,921 1.1%
Revenue $646,652 $0 -$646,652 -100.0%
Payroll and Benefits $832,770 $864,995 $32,225 3.9%
CIP and O&M Projects $0 $0 $0 n/a
Total $16,116,713 $16,728,419 $611,706 3.8%
Finance:
Operational
Highlights
72 The Finance Department is the
Fiscal Steward of City resources
73 Finance: Operational Highlights
Accounts Payable
Ensure all vendors paid in compliance with Federal and State Law Pays Section 8 Housing Payments to Landlords
Payroll & Benefits
Compliance with CalPERS, IRS and any other regulations
Monitors compliance with MOUs and City policies to ensure proper pay
Budget
Forecasting and planning of City resources
Provide budget accountability and guard against overspending Invest City funds to gain maximum return allowed under State law 74 Finance: Operational Highlights
Purchasing
Minimizes City’s risk by through procurement standards and policies Negotiates best value to City through bids and purchases Maintains a well stocked warehouse and fuel inventory for City staff Financial
Reporting
Prepares and issues financial statements and other financial report Ensures good credit standing, ability to apply for grants and issue debt Also helps City avoid costly penalties and audits
Parking
Outreach to businesses, residents, and visitors to Parking District Maintain District infrastructure, and look for innovative enhancements Work with City departments to ensure vitalization in the downtown, and parking facility safety
Finance: Accomplishments
FY 2023-24 Council Goal 6 “Achieve Organizational
Excellence”
Purchasing implemented new “ticketing” process to
increase efficiency of internal requests. To date, 376
tickets have been addressed.
Created Section 115 trust for PEMHCA unfunded
liability to address rising costs
Increased financial forecasting detail to support
future strategic planning
Completed first phase of the City’s first Cannabis
Industry Tax audit
75 Finance: Accomplishments (Parking)
FY 2023-24 Council Goals Met
Parking Fiscal Sustainability
Maintenance staff responsible for janitorial and landscaping services in-house.
Avoiding potential costs by utilizing parking maintenance staff on local Parking projects.
Parking Greenhouse Gas Reduction (GHG) Measures
Renewed agreement for solar monitoring and tracking for the panels in city garages to ensure GHG reductions and
performance.
Plan to install 36 level 2 and DC Fast chargers in parking facilities approved and scheduled for FY24-25.
Community Vibrancy
Developed new community art projects, increased lighting, and adding improved community maps to parking facilities
76 Parking Enterprise Fund Summary
77 FY 2024-25
Proposed Budget
Revenue $3,910,881
Transfers In 1,561,010
Total $5,471,891
O&M Expenditures 5,670,517
CIP Expenditures -
Transfers Out 121,338
Total $5,791,855
Use of Reserves ($319,964)
Non - Departmental
PROPOSED BUDGET FY 2024- 25
Non-Departmental – by Fund
79 Expenditures by Fund 2023-24
Budget
2024-25
Budget $ Change % Change
General Fund -$9,590,573 -$8,461,454 $1,129,119 -11.8%
2013 Pension Obligation (Refund) $3,735,590 $3,731,271 -$4,319 -0.12% Fire Station Capital Lease $367,727 $275,795 -$91,932 -25.0% Courthouse Square Capital Lease $729,150 $728,450 -$700 -0.1% Total -$4,758,106 -$3,725,938 $1,032,168 -21.7%
Non Departmental – by Program
80 Expenditures by Program 2023-24
Budget
2024-25
Budget $ Change % Change
Citywide GF Insurance $3,879,153 $4,871,083 $991,930 25.6% Contract Services $385,000 $375,000 -$10,000 -2.6%
SonomaCo Transportation Authority $120,000 $130,000 $10,000 8.3% Debt Service $4,832,467 $4,735,516 -$96,951 -2.0%
General Fund Admin Cost Plan -$15,379,726 -$16,088,978 -$709,252 4.6% Animal Shelter $2,500,000 $3,346,441 $846,441 33.9%
County Admin Fee $380,000 $380,000 $0 0.0%
Non-Program -$1,475,000 -$1,475,000 $0 0.0%
Total -$4,758,106 -$3,725,938 $1,032,168 -21.7%
General Fund Changes
81 $991K increase in Citywide rates for the General Fund’s portion of Liability, Fire, and Earthquake insurance. $652K or 65% of increase is attributed to one time assessment from CJPRMA to be paid in FY 24-25.
$846K increase due to Sonoma County Animal Shelter contract.
Information Technology
PROPOSED BUDGET FY 2024- 25
Information Technology – by Fund
83 2023-24 2024-25 $ %
Expenditures by Fund Budget Budget Change Change
Information Technology $9,967,624 $10,035,262 $67,638 0.7% Technology Replacement $755,137 $797,339 $42,202 5.6%
Total $10,722,761 $10,832,601 $109,840 1.0%
Information Technology – by Program
84 Expenditures by Program 2023-24 2024-25 $ %
(All Funds) Budget Budget Change Change
I.T. Administration $1,073,033 $1,434,257 $361,224 33.7% I.T. Development $4,246,478 $3,901,146 ($345,332) -8.1% I.T. Customer Support $2,970,937 $3,035,671 $64,734 2.2% I.T. GIS Services $785,964 $794,813 $8,849 1.1%
I.T. Media Services $261,212 $264,375 $3,163 1.2%
I.T. PC Replacement Program $212,308 $213,623 $1,315 0.6% CIP and O&M Projects $1,172,829 $1,188,716 $15,887 1.4% Total $10,722,761 $10,832,601 $109,840 1.0%
IT: Operational Highlights
85 IT: Operational Highlights
86 Goals and Strategies
Partner with internal
departments and the
community to deploy reliable
data-driven technologies that
provide efficiencies and
innovation of City services
Optimize technology and
services relating to
cybersecurity, site security,
and resilience against major
disasters
Improve and refine tools and
processes to support the on-
going needs of a digital,
hybrid workforce and
community including public
participation and
collaboration
Support, maintain, update,
and enhance existing systems
and technologies required for
daily citywide operations
Address staffing, policy, and
process-related needs within
the department and citywide
Improve the IT environment
through the maturation of IT
governance and
accountability
Digital Services (1-7) Security (3,4,7) Hybrid Services (3,6) Support and Maintenance (2,3,4) People and Process (3) Governance and Accountability (2,3,4) Summary
• Promote Citywide Economic Development
• Achieve and Maintain Fiscal Stability
• Create an Environment that Supports Staff & Operational Excellence • Invest in the Development and Maintenance of the City’s Infrastructure • Plan For and Encourage Housing for All and Reduce Homelessness • Address Climate Change
• Foster a Safe, Healthy, and Inclusive Community
1 2
3 4
5 6
City Council Goals:
7 INFORMATON TECHNOLOGY
STRATEGIC PLAN 2022-2025
Summary
IT: Operational Highlights
87 IT: Operational Highlights
88 IT: Operational Highlights
89 IT: Accomplishments
90 Addressed Over 11,000 Internal IT Service Requests Updated, Replaced, and Maintained Core Citywide IT Infrastructure Continued to Harden Cybersecurity Measures
Installed Phase 1 of Security Cameras at City Hall Campus IT: Accomplishments
91 Completed Implementation of Trusted System for Digital Records Storage Migrated 15-Year-Old Internal Collaboration Portal (iNet) to Current Technology Deployed Solar APP+ for Automated Solar Permit Approvals Completed Software for House Santa Rosa Development Feasibility Portal Assisted Police & Fire with IT Infrastructure for inRESPONSE office location Housing & Community Services
PROPOSED BUDGET FY 2024- 25
HCS – by Fund
93 Expenditures by Fund 2023-24 2024-25 $ %
(All Funds) Budget Budget Change Change
General Fund $101,000 $161,000 $60,000 59.4%
Mobile Home Rent Stabilization $263,982 $265,972 $1,990 0.8% Homeless Service Operations $301,800 $3,356,953 $3,055,153 n/a ARPA Federal Stimulus $5,758,144 $0 -$5,758,144 n/a
Admin Housing & Community
Services $1,570,901 $1,735,022 $164,121 10.4%
Rental Assistance Programs $41,502,969 $42,618,976 $1,116,007 2.7% Housing Trust $32,649,481 $7,221,437 -$25,428,044 -77.9% Total $82,148,277 $55,359,360 -$26,788,917 -32.6%
HCS – by Program
94 Expenditures by Program 2023-24 2024-25 $ %
Budget Budget Change Change
Mobile Home Rent Control Ord. $263,982 $265,972 $1,990 0.8% Housing Trust $10,602,866 $6,423,059 -$4,179,807 -39.4% Admin Housing & Community Services $1,570,901 $1,735,022 $164,121 10.4% Community Services Programs $51,000 $111,000 $60,000 117.6% Rental Assistance Programs $41,502,044 $42,618,976 $1,116,932 2.7% ARPA Federal Stimulus $5,758,144 $0 -$5,758,144 n/a
Homeless Shelter Operations $301,800 $3,346,953 $3,045,153 n/a CIP and O&M Projects $22,097,540 $858,378 -$21,239,162 -96.1% Total $82,148,277 $55,359,360 -$26,788,917 -32.6%
HCS: Budget Highlights
95 Homeless Service Operations is no longer being funded with ARPA revenue. In FY 2024-25 ARPA revenue will fund approximately $1.7M of Sam Jones Hall Homeless Shelter operations, which will need to be covered by the General Fund starting in FY 25-26.
Increase in Legal Aid contract for Tenant/ Landlord services contract due to one-time CDBG-CV funds available in prior year.
Housing Trust Funding
96 15 Funding Sources- Federal, State, Local
Housing Impact Fee – market rate housing development fee Funds Admin and Loans
Real Property Transfer Tax
Council Policy 000-48
% of RPTT to housing and homeless, increases 5% annually FY 24/25, total $4M, 55% $2.2M, divided equally between housing / homeless HCS: Operational Highlights 1 of 4
97 General Fund
Secure Families Collaborative Grant
Immigration legal support and services
Legal Aid contract
Assistance to renters and income qualifying landlords, education and outreach
HCS: Operational Highlights 2 of 4
98 Rental Assistance Division –Federal rental housing assistance to low-income households Manage over 2,000 vouchers (HCV, VASH, Proj Based, Port-In, TBRA, EHV) Process $2.7M Housing Assistance Payments to over 700 landlords / mo Perform 185 re-examinations (income verification, etc.) / mo Inspect 50+ units / mo to ensure safe and sanitary housing Administer Family Self Sufficiency Program – 28 families Submit weekly, monthly, quarterly and annual reports to HUD Manage waitlists – 7,200+
2023 Total Public Counter Interactions - 5,718 in person; 18,420 telephone calls HCS: Operational Highlights 3 of 4
99 Housing Trust – Affordable housing loans,
manage grants and public services, and
compliance monitoring
Manage $196M loan portfolio; 500+ loans
Monitor over 5,400 units annually
Manage state and federal grants
Current Affordable Pipeline:
361 recently completed; 653 under
construction; 250 awaiting final funding or
permits; 99 preserved / rehabilitated
HCS: Operational Highlights 4 of 4
100
Homeless Services- Lead effort to reduce
homelessness, collaborate regionally, manage
contracts and grants
100+ contacts monthly
Lead encampment resolution team, 12 visits/
mo, resolve 35/mo
Manage SR Coordinated Entry, by-names list
Manage 12 non-profit contracts
Oversee current grants and explore funding
opportunities
Participate in regional efforts
HCS: Accomplishments 1 of 2
101
Awarded and implemented $3.8M Encampment Resolution Grant $2.3M HOME-ARP committed to homeless assistance contracts Launched Down Payment Assistance Loan program; 86 applications; $2M Awarded $8.5M in loan funds to support 158 new units, 49 existing rehab Performed compliance monitoring for 5,400+ units
Completed construction- 247 affordable units, 132 for Seniors, 81 permanent supportive housing
Administered updated Mobilehome Rent Control Ordinance HCS: Accomplishments 2 of 2
102
Emergency Housing Vouchers 131 issued
Project Based Vouchers
Caritas Village- 30 vouchers for chronically homeless families Laurel at Perennial Ph I and II - 30 vouchers for seniors Voucher Waitlist open 6/1 – 7/14/24, 5K new households added Family Self Sufficiently Program graduated 8 households Fire Department
PROPOSED BUDGET FY 2024- 25
Fire Department – by Fund
104
Expenditures by Fund 2023-24
Budget
2024-25
Budget $ Change % Change
General Fund $53,450,873 $56,573,189 $3,122,316 5.8%
Public Safety & Prevention Tax- Fire $3,984,950 $4,590,082 $605,132 15.2% Capital Improvement Fund $1,171,641 $511,631 -$660,010 -56.3% Total $58,607,464 $61,674,902 $3,067,438 5.2%
Fire Department – by Program
105
Expenditures by Program 2023-24
Budget
2024-25
Budget $ Change % Change
Fire Operations $43,365,406 $45,742,188 $2,376,782 5.5% Public Safety Special Tax- Fire $3,984,950 $4,590,082 $605,132 15.2% General Administration $6,379,390 $6,880,665 $501,275 7.9% Fire Prevention $3,218,167 $3,309,251 $91,084 2.8%
CIP and O&M Projects $1,659,551 $1,152,716 -$506,835 -30.5% Total $58,607,464 $61,674,902 $3,067,438 5.2%
Fire: General Fund Changes
106
Increase of 12.0 FTE Firefighters funded by the SAFER grant. Additional $300K of contract and equipment costs offset with FRALS revenue.
Fire: Operational Highlights
Operations:
Suppression – responds to an average of 82 incidents per day (CY 2023 total – 30,035)
Emergency Medical Services – accounts for 65% of suppression volume; FRALS contract; inResponse
Training and Safety – trains and maintains certifications of all employees; facilitates >32,000 hours/year
Support Services – policy management, facilities, construction, homeless services, information technology
107
Fire: Operational Highlights
Fire Prevention:
Administer >4,100 inspections per year; 11,000 weed abatement inspections; 1,881 plans reviewed
Administration:
Manages all business, finance, human resources and information technology resources for SRFD
Emergency Management:
Manages citywide preparation, mitigation, response and recovery to natural and humanmade disasters
108
Fire: Accomplishments
109
Strategic Highlights:
Awarded SAFER Grant for $7.08M to hire twelve additional firefighter-paramedics to staff ALS squads in high demand services areas (Goal 3)
Successfully negotiated and implemented new FRALS agreement (Goal 3)
Developed Sonoma County Measure H (Goal 3)
Completed new Strategic Planning process (Goal 3)
Fire: Accomplishments
Implemented new technology to provide
business and operational efficiencies (Goal 6)
Implemented new Vegetation Management
Ordinance (Goals 3 & 7)
Improved efficiency of plan review turn
around time (Goal 1)
Implemented education, outreach and grant
funding to residents in and around the WUI to
mitigate wildfire risk. (Goals 3 & 7)
110
Police Department
PROPOSED BUDGET FY 2024- 25
Police Department – by Fund
112
Expenditures by Fund 2023-24 2024-25 $ %
(All Funds) Budget Budget Change Change
General Fund $72,913,865 $76,551,892 $3,638,027 5.0%
Public Safety & Prevention Tax – Police $7,330,550 $4,835,432 -$2,495,118 -34.0% Federal Narcotics Asset Forfeiture $50,000 $50,000 $0 0.0% Supplemental Law Enforcement $515,000 $515,000 $0 0.0%
State Narcotics Asset Forfeiture $150,000 $148,000 -$2,000 -1.3% Total $80,959,415 $82,100,324 $1,140,909 1.4%
Police Department – by Program
113
Expenditures by Program 2023-24
Budget
2024-25
Budget $ Change % Change
General Administration $10,682,090 $11,611,470 $929,380 8.7% Technical Services $9,674,111 $9,960,053 $285,942 3.0%
Support Bureau $1,042,260 $1,122,127 $79,867 7.7%
Public Safety & Prevention Tax – Police $7,330,550 $4,835,432 -$2,495,118 -34.0% Field Services $40,239,101 $41,108,630 $869,529 2.2%
Investigative Services $11,016,603 $13,070,112 $2,053,509 18.6% CIP and O&M Projects $974,700 $392,500 -$582,200 -59.7% Total $80,959,415 $82,100,324 $1,140,909 1.4%
Police: General Fund Changes
114
Increase in Overtime by $400K. This is a one-time non-reoccurring increase. Increase in Contract Overtime by $25,000 (offset by increased revenue projections).
Increased fleet expenses by a total of $385K.
Maintenance of the Police fleet.
Replacement costs for all vehicles.
Fuel - a total of 1.3 Million miles/year.
Police: School Resource Officer Cost Estimate
115
Estimated cost of the SRO Program:
Initial cost - $2.1M
Annual ongoing cost- $1.7M
SRO Program would include:
5.0 School Resource Officers
1.0 Sergeant
6 new vehicles for each SRO and
Sergeant
Annual supplies
Police: Operational Highlights
116
Operational Objectives:
Violence Reduction
Traffic Enforcement and Safety
Quality of Life and Property Crimes
Community Engagement Efforts
Police: Operational Highlights
117
Police: Operational Highlights
118
17% Decrease in homicides
12 homicides in 2022
10 homicides in 2023
14% Decrease in “shooting” calls for service
420 “shooting” calls for service received in 2022
361 “shooting” calls for service received in 2023
2% Increase in Gun Seizures
251 Guns seized in 2022
255 Guns seized in 2023
75% Decrease in Fatal Vehicle Collisions
8 Fatal Collisions in 2022
2 Fatal Collisions in 2023
89% Decrease in Sideshow Activity
107 days in 2021
21 days in 2022
1 day in 2023
139% Increase in Traffic Citations Issued
3,444 citations in 2022
8,228 citations in 2023
60% Increase in Traffic Stops
13,955 traffic stops in2022
22,292 traffic stops in 2023
Police: Operational Highlights
119
Seized Contraband in 2023
56 pounds of
Methamphetamine
10 pounds of Cocaine
2,300 Fentanyl pills
7 ounces of Fentanyl powder
12 pounds of Psilocybin
Mushrooms
9 ounces of LSD
2 pounds of Ketamine
Seized Contraband in 2022
38.5 pounds of
Methamphetamine
7 pounds of Cocaine
8,200 Fentanyl pills
4 pounds of Fentanyl powder
14.5 pounds of Psilocybin
Mushrooms
Police: Accomplishments
120
Held more than 60 community engagement events
Installed license plate reader (ALPR) cameras with funding from BSCC Retail Theft grant and
SONCATT
Expanded Downtown Enforcement Team to 8 officers providing 7 day a week coverage Added 2 new Field and Evidence Technician positions Added a 6th Motorcycle officer to handle traffic complaints and issues throughout the City Reduced response time to under 7 minutes for priority one calls inRESPONSE Team
4,759 calls handled
3,568 calls diverted from law enforcement
4,418 system navigation services provided
Leasing team building and creating public facing lobby
Police: Accomplishments
121
Purchased Roseland Library for future police substation with public counter and meeting space, and leased temporary Roseland substation Obtained $1,241,193 in Grant Funding in 2023
Received $898,000 in Federal Earmark Funding for the Real Time Crime Center Dedicated staff to past missing person cases and launched a social media campaign Reinstated the Gangs Crime Team
Launched a new “Know Your Limit” campaign
Installed new security fence and gate at the Public Safety Building Added a 5th Property Crimes Detective to deal with property related crimes Provided over 25,000 hours of training to staff
Police: Accomplishments
122
Tremendous Year of Recruitment
Hired 37 new employees and 3 new interns
26 new Police Officers were hired (13 later Police Officers and 13 Police Officer Trainees)
11 Civilian Positions were hired
3 Student Interns were hired
Maintaining nearly full staffing in contrast to most police agencies across the state
Promoted 13 employees
123
Questions?