FY 2024-25 Budget Study Session
MAY 8, 2024
2 Department
Review
Schedule
May 8, 2024
Planning & Economic Development
Recreation & Parks
Transportation & Public Works
Santa Rosa Water
Capital Improvement Program
Planning & Economic
Development
PROPOSED BUDGET FY 2024- 25
PED – by Fund
4 2023-24 2024-25 $ %
Expenditures by Fund Budget Budget Change Change
General Fund $17,604,609 $18,774,483 $1,169,874 6.6%
Art In-lieu Fund $235,800 $237,300 $1,500 0.6%
Santa Rosa Tourism BIA Fund $500,000 $500,000 $0 0.0%
EPA Brownfields Grant $865,285 $0 -$865,285 n/a
Admin Hearing Fund $103,000 $103,000 $0 0.0%
Total $19,308,694 $19,614,783 $306,089 1.6%
PED – by Program
5 Expenditures by Program 2023-24 2024-25 $ %
(All Funds) Budget Budget Change Change
General Administration $5,317,785 $5,717,318 $399,533 7.5% Permit Services $1,219,277 $1,090,086 -$129,191 -10.6%
Building Plan Review $1,709,658 $1,698,828 -$10,830 -0.6% Building Inspection $1,017,448 $1,135,746 $118,298 11.6% Planning Development Review $1,591,115 $1,554,307 -$36,808 -2.3% Advance Planning $562,357 $760,867 $198,510 35.3%
Engineering $3,548,337 $3,503,168 -$45,169 -1.3%
Economic Development $902,996 $803,882 -$99,114 -11.0%
Code Enforcement $1,333,792 $2,120,805 $787,013 59.0%
Neighborhood Revitilization Program $188,630 $201,315 $12,685 6.7% CIP and O&M Projects $1,917,299 $1,028,461 -$888,838 -46.4% Total $19,308,694 $19,614,783 $306,089 1.6%
PED: General Fund Changes
6 Santa Rosa Metro Chamber contract not budgeted in FY 24/25 1.0 Admin Analyst added in place of 1.0 Admin Secretary 2.0 Limited Term Sr. Administrative Assistants, funded by PG&E funds 1.0 Admin Analyst added to Economic Development, partially funded by SRTBIA special revenue
Removed 3.0 Limited Term Senior Planner and 1.0 Admin Secretary - $690K Year-over-year changes include Graffiti Abatement and Vacant Lot staffing, including 3.0 FTE Limited Term Technicians, 1.0 FTE Code Enforcement Officer, and 0.50 Limited Term Community Outreach Specialist.
PED: Operational Highlights
7 Development Services
Intake, process, review,
and inspection of private
development proposal
as of
3/31/24
Services provided within the
Engineering, Building and Planning
Divisions
Generates revenue through fees
Provides direct service to community
Requires 65% of the staffing capacity
to address average permit totals
PED: Operational Highlights
8 Development Process
3-5+ Year Timeline
PED: Operational Highlights
9 Development Services - Planning
as of
3/31/24
Process new entitlement applications and review
for CEQA compliance
Staff the PC, DRB, CHB, ZA and WAC
Provide information to the public regarding City
policies, land use and zoning
Environmental coordinator support to all City
departments
Tribal liaison support to all City departments
Funding and Staffing
10% of total PED staffing
Predominately supported by service fees
PED: Operational Highlights
10 Review, approve, and inspect all private property
improvements requiring building permits
In-person and virtual counter service
management
Policy development aligning with core
responsibilities
Funding and Staffing
24% of total PED staffing
Predominately supported by service fees
Development Services - Building
as of
3/31/24
PED: Operational Highlights
11 Review and approve all additions and
modifications to all public infrastructure – private
development
Encroachment permit process
Policy development
Manages department-wide technology strategies
Funding and Staffing
19% of total PED staffing
Predominately supported by service fees
Technology surcharge provides staffing, software
and equipment support
as of
3/31/24
Development Services - Engineering
PED: Operational Highlights
12 Development and implementation of long-range policies, initiatives and regulations General Plan
Specific Plans
Housing Element
Zoning Code
State mandated annual housing reports
Monitor and develop implementation related to annual state legislation Funding and Staffing
5% of total PED staffing
Predominately General Fund support
Advance Planning fees; Grants
Advance Planning
PED: Operational Highlights
Development and Implementation of Economic Development Strategic Plan Large Business attraction and retention
Small Business support program
Management of Public Art, Culture, and Special Event Program Develop and implement community investment strategies
Funding and Staffing
4% of total staffing
65% General Fund and 35% Santa Rosa Tourism and Business Improvement Area (SRTBIA) Funding
Special Project Funding, such as American Rescue Plan Act 13 Economic Development
PED: Operational Highlights
Ensures compliance with City Building and Zoning Codes on private property by addressing general health, life, and safety issues
Policy development
Multidisciplinary Program Support and Coordination
Neighborhood Revitalization Program
Homeless Services Program
Graffiti Abatement Program
Vacant Lot Program
14 Code Enforcement
Funding and Staffing
16% of total staffing
Predominately General Fund
Admin Hearing Fees offset direct costs associated with processing code enforcement cases and any associated abatement needs
PED: Operational Highlights
Provides support for department-wide and division-specific needs and special projects
Budget and Personnel
Supports 11 Boards and Commissions
Technology/Website
Records Management
Public Records Act Requests
Graffiti Abatement Program
Funding and Staffing
22% of total staffing
Predominately General Fund, minor reimbursement from fees 15 Administration
PED: Accomplishments
16 Significant progress towards housing production:
Completed 798 housing units in 2023
Issued building permits for 1,711 housing units in 2023; including 392 affordable units Granted land use approvals for 1,169 housing units, including 80 affordable units Supporting inspections for 2,147 units under construction Supporting 871 units in plan review or pending permit issuance Customer Service Enhancements:
Live phones: Received 3,934 calls since Jan 1, 2024; average queue time: 36 seconds Customer Satisfaction Survey: All 5-star reviews during operation period (Jan 2024) Website – working with CIRO to update and enhance user experience PED: Accomplishments
17 Completed ordinance associated with the maintenance of vacant lots, containing vacant or abandoned structures
Development of a 5-year strategic plan for economic development goals and strategies
Awarded a $1.2 million grant from MTC/ABAG to develop the South Santa Rosa Specific Plan
Awarded the Pro-Housing Designation from the State (among the highest ranked jurisdictions)
Recreation & Parks
PROPOSED BUDGET FY 2024- 25
Rec & Parks – by Fund
19 Expenditures by Fund 2023-24 2024-25 $ %
(All Funds) Budget Budget Change Change
General Fund $17,956,694 $18,292,703 $336,009 1.9%
Public Safety & Prevention Tax - VPP $2,581,463 $2,536,850 -$44,613 -1.7% Change For Kids Fund $246,522 $249,374 $2,852 1.2%
Expendable Fund-No Interest Allocation $100,000 $0 -$100,000 -100.0% Measure M Parks $2,767,980 $2,062,739 -$705,241 -25.5%
Special Assessment Tax District $134,809 $123,168 -$11,641 -8.6% Bennett Valley Golf Course Ops $272,075 $410,879 $138,804 51.0% Taxable Golf Bond Debt Service $130,747 $130,987 $240 0.2% Tax-exempt Golf Bond Debt Service $267,166 $263,744 -$3,422 -1.3% Railroad Square Maintenance Fund $9,250 $9,250 $0 0.0%
Capital Improvement Fund $8,613,239 $6,400,936 -$2,212,303 -25.7% Total $33,079,945 $30,480,630 -$2,599,315 -7.9%
Rec & Parks – by Program
20 Expenditures by Program 2023-24 2024-25 $ %
(All Funds) Budget Budget Change Change
General Administration $2,931,341 $3,611,305 $679,964 23.2% Fee-Based Recreation $1,492,856 $1,705,954 $213,098 14.3% Parks and Landscape Maintenance $7,529,828 $7,036,880 -$492,948 n/a Aquatics $2,042,511 $2,048,776 $6,265 0.3%
Neighborhood Services $3,487,680 $3,175,647 -$312,033 -8.9% Gang Intervention/Prevention $0 $314,858 $314,858 n/a
Community Centers $1,939,476 $1,781,627 -$157,849 -8.1% Regional Parks $312,039 $132,418 -$179,621 n/a
Regional Parks & Permits $1,045,987 $1,088,880 $42,893 4.1% Bennett Valley Golf Course $669,988 $805,610 $135,622 n/a CIP and O&M Projects $11,628,239 $8,778,675 -$2,849,564 -24.5% Total $33,079,945 $30,480,630 -$2,599,315 -7.9%
Rec & Parks: General Fund Changes
21 Addition of 1.0 FTE Community Outreach Specialist, funded by Neighborhood Services
Addition of 1.0 FTE Limited Term Assistant Parks Planner, funded by Measure M and Park Development Funds.
Increased 0.6 FTE Recreation Coordinator by 0.15 FTE – funded by Measure M
Uncontrollable increases in various outside services, namely landscaping contract ($75K) and merchant banking fees ($20K). Reorganization moved staff from Parks to Admin
Rec & Parks: Operational Highlights
22 Recreation
Provide opportunities for over
500,000 recreation participants in
community centers, pools, parks and
sports fields.
Offer over 1,500 educational and
recreational programs taught by city
staff and contracted instructors.
Build community through
events such as Howarth Park Movie
Nights, Handmade Crafts Fair, Senior
Expo, Kids to Parks Day, Fairytale
Ball, Floating Pumpkin Patch, etc.
Rec & Parks: Operational Highlights
23 Violence Prevention Program (VPP)
Collaborates with over 50 agencies.
Facilitates the VPP Policy and Operational
Teams
Oversees the CHOICE Grant Program
Oversees the Guiding People Successfully
(GPS) Referral Program
Provides educational opportunities for parents
and other community members
Conducts outreach to at-risk, high-risk, gang
impacted and gang-intentional youth and
young adults
Rec & Parks: Operational Highlights
Neighborhood Service (NS)
Provides approximately 750,000 units of
service of primary prevention for youth.
After School Programs, Break Camps,
Sports and Extra Curricular Activities, Field
Trips, Special Events.
Collaborates with Burbank Housing, local
school districts, Junior Warriors, Junior
Giants and NFL Flag organizations.
Participates in the Recreation and Parks
Work Experience Program providing
participants a pathway to employment.
24 Rec & Parks: Operational Highlights
Park Planning
Manage the planning, design and
construction of capital park and
recreation parks and facilities
Currently over 18 projects in planning, design or
construction
30 additional projects planned in the next 10 +
years as funding is available
Community outreach for parks capital
improvement program, and specific park
projects
Manage the Parks Capital Assets via GIS
Create new policies and collaborate in
the development of the City’s General
Plan, Specific Plans and similar planning
initiatives
25 Rec & Parks: Operational Highlights
Construction projects initiated in 2023/24
Finley Aquatic Center Sprayground and
Renovation project
Construction projects planned to
to begin in 2024/25
Luther Burbank Home and Garden
Reroofing
Howarth / Galvin Park court renovations
Kawana Springs Community Garden
Dutch Flohr Neighborhood Park renovation
South Davis Neighborhood Park renovation
26 Rec & Parks: Operational Highlights
Park Maintenance
Playground Safety Inspections
Sport Fields and Courts Maintenance
Emergency Tree Response
Removal of Debris in Parks
Weed Control & Parks Maintenance
Volunteer Program Maintenance
27 Rec & Parks: Operational Highlights -
Landscape Contract
2008: City staff performs parks maintenance, roadside and civic sites landscaping and tree work
2009: City moved to hybrid model of staff & contracted services
2019: Landscape Contract: mowing services, no pesticides 2023: $1.15M one-time funds for weed control of roadway and civic sites landscapes; will be expended by November 2024 2024: Current Landscape Contract Invitation to Bid includes:
Mowing
Roadway Landscape and City Building Landscapes
Tax District Roadway Landscape
Parks Maintenance staff continue to provide all landscape maintenance at all parks except mowing
28 Rec & Parks
Accomplishments: Recreation
29 For the third year in a row, revenue is anticipated to increase from previous year and exceed the Department's revenue goal.
Participation in aquatics programs remains at 99.2% from FY 22/23 despite Finley Pool being closed since November for construction.
Participation in senior programs is up 51.7% from FY 22/23. Utilizing Measure M "Parks for All" sales tax to start Camp Wa-Tots. This program expands traditional day camp opportunities to younger children ages 4-5. All 6 weeks of camp are full serving a total of 180 participants.
Rec & Parks
Accomplishments: VPP and NS
30 The Violence Prevention Partnership (VPP) moved into the Steele Lane Community Center and is now co-located with Neighborhood Services (NS).
VPP began developing and implementing its intervention programs including crisis intervention, Choice Grant, and community outreach and education events
NS established a transformative Partnership with Santa Rosa City Schools that will expand summer camp opportunities, increasing equity and access to constructive activities for youth. NS successfully relaunched the Junior Giants program, benefiting 295 youth and involving the dedication of 80 volunteers.
VPP and NS engaged with the community by participating in over 80 outreach events, offering valuable resources, and education, reaching over 5,000 community members.
Rec & Parks Accomplishments:
Parks Planning
18 + active projects aligning with Council Goals
Quadrant 1: Finley Aquatic Center; project to be
complete June 2024
Quadrant 2: South Davis Park; Master Plan, CEQA, &
90% construction plans are complete and expect to
bid for construction Fall 2024
Quadrant 3: Fremont Park; Complete Historical
evaluation, presentation to CHB in April 2024, and
final design in late Summer 2024, with future
construction in 2025
Quadrant 4: Galvin and Howarth Parks Tennis and
Pickleball Courts; Design project bid and awarded.
Design to be presented at BOCS in April 2024.
Construction planned Fall 2024 or Spring 2025
31 Rec & Parks Accomplishments:
Parks Maintenance
Alignment with Council Goals
#2 Reduce homelessness and its impacts
#3 Ensure healthy and safe community for all
#5 Build and maintain infrastructure
#7 Address climate change
Integrated Pest Management Policy in conjunction with Water and Fire Departments
Citywide Landscape Contract Invitation for Bid
Volunteer events
Approximately 100 trees planted, 240 ongoing
volunteers and 700 one-time volunteers contributing
over 8,000 hours
Implemented a 7-day/week staffing model
Created Measure M seasonal staffing model
32 Rec & Parks:
Bennett Valley Golf Course Fund Summary
33 FY 2024-25
Proposed Budget
Revenue $305,610
Transfers In 500,000
Total $805,610
O&M Expenditures $410,879
Transfers Out 394,731
Total $850,610
Use of Reserves $0
BVGC: Proposed Budget Details
Revenue: $305,610 includes
Golf Course operator fees as reimbursement: $118,735
Cell Tower: $71,396
Cart lease as reimbursement: $115,479
Transfers In: $500,000 from the General Fund
O&M Expenditures: $410,879
PDI Debt Service: $63,244
Operations: $347,635
Transfers Out: $394,731 for Bond Debt Service
34 July 2023: Repair of Air Conditioning in Restaurant & Banquet
August 2023: Irrigation project - Council approved $2 million from the General Fund for new water supply and
storage for the existing irrigation system.
Capital Projects Engineering estimates
construction in Spring 2025
September 2023: New carpeting
October 2023: Tee leveling and greens aerator equipt. November 2023: New Club Car Golf Carts received
March 2024: Two new hybrid greens mowers received
BVGC: Projects/Equipment Highlights
35 Transportation & Public Works
PROPOSED BUDGET FY 2024- 25
TPW – by Fund
37 Expenditures by Fund 2023-24 2024-25 $ %
(All Funds) Budget Budget Change Change
General Fund $27,007,860 $26,870,999 -$136,861 -0.5%
Utilities Administration Fund $1,274,342 $1,324,670 $50,328 3.9% Municipal Transit Fund $14,861,923 $15,248,046 $386,123 2.6% Paratransit Operations $1,711,308 $1,975,927 $264,619 15.5% Storm Water Enterprise Fund $614,601 $630,229 $15,628 2.5% Equipment Repair Fund $6,395,515 $6,969,463 $573,948 9.0% Equipment Replacement Fund $14,222,789 $14,735,278 $512,489 3.6% Capital Improvement Fund $25,835,133 $18,795,284 -$7,039,849 -27.2% Total $91,923,471 $86,549,896 -$5,373,575 -5.8%
TPW – by Program
38 Expenditures by Program 2023-24
Budget
2024-25
Budget $ Change % Change
General Administration $1,622,032 $1,670,207 $48,175 3.0% Transit $16,573,231 $17,223,973 $650,742 3.9%
Real Estate Services $743,400 $726,448 -$16,952 -2.3%
Capital Projects Engineering $3,384,031 $3,389,623 $5,592 0.2% Facilities $5,674,725 $5,832,445 $157,720 2.8%
Materials Engineering $757,173 $779,523 $22,350 3.0%
Zero Waste Operations $278,014 $477,951 $199,937 71.9%
Traffic $1,946,496 $1,890,211 -$56,285 -2.9%
Field Services $34,510,236 $35,242,231 $731,995 2.1%
CIP and O&M Projects $26,434,133 $19,317,284 -$7,116,849 -26.9% Total $91,923,471 $86,549,896 -$5,373,575 -5.8%
TPW - General Fund Changes
39 Added 1.0 FTE Climate Action Manager to Zero Waste Operations + $117K
Decrease of $65K from street surface repair materials to cover replacement cost and fleet rate increases.
Increase in E&R Replacement cost of $173K due to rising costs of vehicles.
General Fund Administration reduced year-over-year by $515K as a result of Rec & Parks re-organization, driving overall General Fund decrease.
TPW: Operational Highlights
40 Streets
Filled 7,425 potholes (29 per working day)
Removed 4,928 graffiti tags (19 per working day)
Removed 1,744 cubic yards of debris (7 per working day) A football field covered with one foot of debris
Maintained signs and striping for 515 centerline miles of roadway Electrical:
Maintained 16,000+ streetlights and 300+ signals/pedestrian crossing lights TPW: Operational Highlights
41 Materials Lab
Conducted 2,415 roadway materials tests for compliance (9 per working day) Facilities
Six-person crew maintains 108 City buildings/structures Address on-going HVAC issues, resealing roofs, and address aging plumbing Fleet:
Completed 2,529 fleet maintenance work orders (10 per working day) TPW: Accomplishments
42 Capital Projects Engineering:
Fire Station 5 design complete, construction starting in April 2024 Hearn Community Hub - Phase 1 Design Builder procurement started Feb 2024 Coffey Park and Fountaingrove Neighborhood Disaster Recovery Construction started January 2, 2024
Three additional fire recovery projects completed in FY23-24 Laguna Treatment Plant Chillers and Climate Control Upgrades Emergency Well Pump Station at A Place to Play
East Haven Dr. Sewer and Water Improvements – Eleanor Ave to E Foothill Dr. Sonoma Avenue Pavement Rehabilitation Project – E St. to Bobelaine Dr. Partnered with SCTA to begin construction on the Hearn Interchange TPW: Accomplishments
43 Electrical:
Replaced 41 streetlight and signal knockdowns
Completed conversion from high pressure sodium streetlights to LED Traffic:
Added ½ mile cycle track & 1-mile buffered bike lane 3.8 miles of new bike facilities planned with the upcoming slurry project Began Active Transportation Plan process
TPW: Accomplishments
44 Real Estate Services:
Approval to surplus three downtown city-owned properties (Lot 7, Lot 11, and Garage 5) for housing and commercial use
Awarded $9.5M in IIGC Housing funds to incentivize housing downtown Approval of the Southeast Greenway Acquisition with the State Facilities:
Installation of 400-foot accessible paths in Franklin Park Construction of 220’ metal fencing and gate at Public Safety Building Remodeled InResponse building
TPW: Accomplishments
45 Streets:
Provided dashboard to capture metrics for street maintenance operations Fleet:
Designed and built two new Police Responder pick-up trucks Ten electric vehicles and seven hybrid vehicles added to the city fleet Zero Waste Program:
Updated Zero Waste Master Plan
46 Transit Enterprise Fund Summary
FY 2024-25
Proposed Budget
Revenue $17,193,973
Transfers In 30,000
Total $17,223,973
O&M Expenditures $17,223,973
Transfers Out 0
Total 0
Use of Reserves $0
Transit: Budget Highlights
First year without federal COVID relief funding in operating budget (averaged $2M annually in previous four FYs).
$450K increase in transit fleet maintenance.
$250K increase in Purchased Transportation contracted services (paratransit and Oakmont).
$100K increase in liability insurance costs.
$90K increase in Bus Operator overtime due to ongoing staffing shortage. $400K decrease in bus fueling costs (diesel, electricity). 47 TPW: Operational Highlights
48 Year CityBus Ridership
2018-19 1,808,239
2019-20 1,460,691
2020-21 766,920
2021-22 1,028,492
2022-23 1,288,970
2023-24 1,400,000*
CityBus Monthly Ridership, FY 21 - FY 24
*Projected
Santa Rosa Water
PROPOSED BUDGET FY 2024- 25
Santa Rosa Water – by Fund
50 Expenditures by Fund FY 2023-24 FY 2024-25 $ %
(All Funds) Budget Budget Change Change
General Fund $804,466 $759,849 -$44,617 -5.5%
Water Funds $55,021,529 $52,195,134 -$2,826,395 -5.1%
Local Wastewater Funds $27,560,198 $17,103,847 -$10,456,351 -37.9% Subregional Wastewater Funds $80,743,019 $85,252,287 $4,509,268 5.6% Utilities Administration Fund $14,767,099 $15,383,090 $615,991 4.2% Storm Water Funds $2,484,340 $3,209,024 $724,684 29.2%
Other Funds $46,570 $37,000 -$9,570 -20.5%
Capital Improvement Fund-Citywide $642,488 $307,634 -$334,854 -52.1% Total $182,069,709 $174,247,865 -$7,821,844 -4.3%
Santa Rosa Water – by Program
51 Expenditures by Program 2023-24 2024-25 $ %
(All Funds) Budget Budget Change Change
Administration 9,663,170$ 10,272,482$ $609,312 6.3% Debt Service 27,668,524$ 27,668,953$ $429 0.0%
Water Resources 1,253,398$ 1,367,561$ $114,163 9.1% Local Wastewater O&M 13,871,941$ 13,678,847$ -$193,094 -1.4% Storm Water and Creeks 2,835,376$ 3,205,873$ $370,497 13.1% Water O&M 21,637,649$ 22,142,984$ $505,335 2.3%
Wastewater Resource Distribution 8,630,181$ 9,686,419$ $1,056,238 12.2% Wastewater Resource Recovery 31,726,010$ 34,756,040$ $3,030,030 9.6% Purchase of Water 17,833,000$ 19,724,320$ $1,891,320 10.6% Engineering Resources 3,610,531$ 3,578,047$ -$32,484 -0.9% CIP and O&M Projects 43,339,929$ 28,166,339$ -$15,173,590 -35.0% Total 182,069,709$ 174,247,865$ -$7,821,844 -4.3%
SR Water: Operational Highlights
Provide water and sewer service to 175,000 customers in Santa Rosa
Deliver 6 billion gallons of water/ year
Coordination with Sonoma Water and water retailers
Water Advisory Committee and Technical Advisory Committee Produced over 400 million gallons of potable water
Responded to 1,939 water and wastewater customer service calls, including 445 by after-hours personnel and 633 water quality calls
No violations in 1,716 bacteriological samples
Utility Billing Call center & payment processing
52 Sonoma Water
92%
City wells
7%
Recycled
1%
SR Water: Operational Highlights
WATER
600 miles of pipe
20 pump stations
6,300 fire hydrants
29,000 valves
53,000 meters
22 reservoirs
SEWER
49,000 services
590 miles of main
12,000 manholes
17 lift stations
53 SR Water: Operational Highlights
Provide regional wastewater treatment for
213,000+ customers
The Laguna Treatment Plant produced 7.2 billion gallons of recycled water, reusing 90.3%
Maintained active sewer use permits
Daily laboratory analysis
Provide development and engineering services
Building permits, meter requests, encroachment permits, water and sewer inspections
FY24/25 Water Department CIP and 5-year funding plan
54 Land Application -
North
10%
Land
Application -
South
55%
Lystek
34%
Landfill 1%
Biosolids Program
SR Water: Operational Highlights
Protect Public Health and the Environment
Through the Creek Stewardship Program, removed 906 cubic yards of trash and debris from waterways and the storm drain system, coordinated 259 educational outreach and stewardship activities, and engaged 10,339 residents, including 8,461 youth who volunteered 3,948 service hours Hydration Station and Water Use Efficiency Team attended 33 public events, engaging over 20,000 people
Take it from the TAP! Program reached over 3,000 students in schools, after school programs, and summer camps through in person education Staffed, prepared and managed 51 public meetings, including Board of Public Utilities (BPU) and BPU subcommittee meetings, Subregional Technical Advisory Committee, and Climate Action Subcommittee Provided 4,200 training instances from 4 to 19 topics per employee 55 SR Water: Accomplishments
56 Beginning:
FY 25/26 – FY 29/30 water and sewer rate study
City-wide Fleet Electrification Master Plan
Investigation of an artificial turf ban
In Progress:
Storm Drain Master Plan
Santa Rosa Creek Flood Study
Implementation of Cityworks
Completed Water Supply Alternatives Plan
Recovered nearly $3 million on past-due accounts from the State Water Board’s Water and Wastewater Arrearage Program
SR Water: Accomplishments
57 Achieved an outstanding Sanitary Sewer Overflow (SSO) record Oversaw replacement of our AMI antenna tower
$22 million in construction progress on the UV Disinfection replacement project
Storm Water and Creeks Team received 3 awards from the CA Stormwater Quality Association
Participated in the Center for Disease Control program for SARS CoV-2 monitoring in wastewater
Water Enterprise Fund Summary
58 FY 2024-25
Proposed Budget
Revenue $56,323,139
Transfers In -
Total $56,323,139
O&M Expenditures 42,726,429
CIP Expenditures 9,468,705
Transfers Out 3,185,532
Total $55,380,666
Surplus $942,473
Local Wastewater Enterprise Fund Summary
59 FY 2024-25
Proposed Budget
Revenue $80,219,317
Transfers In -
Total $80,219,317
O&M Expenditures 13,793,847
CIP Expenditures 3,310,000
Transfers Out 62,451,765
Total $79,555,612
Surplus $663,705
Regional Enterprise Fund Summary
60*Additional Operating Reserve Paid by Regional Partners FY 2024-25
Proposed Budget
Partner Contributions $20,068,600
SRW Contributions 60,692,917
Miscellaneous Revenue 5,559,325
Total $86,320,842
O&M Expenditures 47,292,459
CIP Expenditures 11,000,000
Debt Service 26,959,828
Total $85,252,287
Surplus* $1,068,555
Citywide Capital Improvement
Program
PROPOSED BUDGET FY 2024- 25
Sample of Citywide Assets – Total Value $5 Billion
62 620 Miles of Water Mains
29,437 Water Valves
21 Reservoirs
339 Miles of Storm Drain
18,469 City-maintained Structures
94 Miles of Creeks and Culverts 6,555 Hydrants
597 Miles of Sewer Mains
12,405 Sewer Manholes
17 Sewer Lift Stations
109 Parks (1,036 Acres)
Playground Equipment,
Picnic Tables, Grills
216 Traffic Signals
86 Pedestrian Flashers
Miles of Road:
514 Centerline Miles
1,137 Lane Miles
116 City-Owned Facilities
City Hall, Fire Stations, Public Safety
Building, Finley Community Center
Laguna Treatment Plant
Where Do Projects Come From?
63 Council-adopted Planning Documents
General Plan
Council Goals
Master Plans
Bicycle and Pedestrian Master Plan / Active Transportation Plan Local Roadway Safety Plans
Water Master Plan
Sanitary Sewer Master Plan
City-wide Creek Master Plan
Ground Water Master Plan
Recreation & Parks Business and Strategic Action Plan
Park Master Plans
Area Plans
Downtown Station Area Specific Plan
North Station Area Plan
Roseland Area/Sebastopol Road Specific Plan
Climate Action Plan
Community Advisory Board (CAB)
Community Input
Project Delivery Plan for FY24-25
64 Construction Begins:
• Bennett Valley Golf Course Irrigation Pond
• South Davis Neighborhood Park Play Area
Revitalization Project
• Southeast Community Park
• Rock Springs and Matanzas Water Main
Replacements
• Carley & Peters Emergency Well Rehabilitation
• Seismic and Water Quality Upgrades -
Reservoirs 9A, R16, R17
• Santa Rosa Creek at Fulton Road Lining Repair
• Oakmont Treatment Plant Sewer Main
Relocation
• Llano Trunk Rehabilitation (Phase 1)
• Robles Trunk Lining (Phase 1)
• Water Pump Station 9 Electrical Upgrades
Construction Begins:
• B Street Right-Turn Lane at 3rd Street
• Stony Point Road / Bellevue Road Traffic Signal
• Hearn Avenue / Burbank Avenue Traffic Signal
• Santa Rosa Ave / Bellevue Road Traffic Signal
• Piner Creek Overcrossing HAWK
• Santa Rosa Creek Trail Phase 3
• Lower Colgan Creek Restoration Phase 3
• Roseland Pavement Maintenance Project
• Sonoma Avenue Rehabilitation (Farmer’s to
Hahman)
• Transit Mall Reconstruction
• B Street Rehabilitation
• Low Impact Development at MSCN
• Public Safety Building Electrical Equipment
• Garage Hoist Installation
Status of Other Key Projects
65 US-101 Bicycle/Pedestrian O/C
Hearn Community Hub – Phase 1Costs Amount
Environmental Clearance
Planning, Design, ROW Acquisition $9.4M
Construction Estimate $29.8M
Contingency $2.8M
Construction Management/Inspection $3.9M
Total $45.9M
Funding Amount
Local Sources $16.5M
ATP $12.0M
TDA $0.6M
SCTA RM3 $10.6M
OBAG HIP $1.3M
Total $41.0M
Funding Timing
Issue RFP to Shortlisted Firms May 14, 2024
RFI Period August/September
Alternate Tech Concept-Meetings End of August
Proposal Due Beginning of
October
Selection Committee Interviews Beginning of
October
Award Contract November 2024
CIP FY 2024-25 Funding Sources
66 Total
$50,594,190
Regional- Bond Funded
$30,000,000
Water
$13,790,000
Wastewater
$12,730,000
Regional
$8,000,000
TPW- Special Funds
$16,693,771
TPW- Parks
$4,875,957
67 Total
$26,815,485
TPW, Parks, Fire and General Fund
CIP Funding By Council District
Fire Department Proposed CIP Budget
68 Capital Facilities Fees – Fire Proposed Budget
Fire Training Center Improvements $255,815
New Fire Station – Kawana Springs $255,816
Total Capital Facilities Fees – Fire Projects $511,631
Recreation and Parks CIP Budget
69 Park Development Impact Fee Zones
70 Southwest
(Zone 2)
$479,062
Northwest
(Zone 1)
$173,145
Northeast
(Zone 3)
$666,696
Southeast
(Zone 4)
$5,043,457
Zone 1: Northwest quadrant allocation
71 PDI allocation for FY 24/25: $173,145
Measure M allocation for FY 24/25: $453,782
A Place to Play Community Park – two multi-
purpose sports fields
• Existing Funds available: $2,000,000 +/-
• Grant funds (reimbursement): $1,000,000
• FY 24/25 PDI allocation: $173,145
• FY 24/25 Measure M allocation: $453,782
Estimated available as of July 1, 2024 = $3,626,927
1 72
2 Zone 2: Southwest quadrant allocation
PDI allocation for FY 24/25: $ 479,062
South Davis Neighborhood Park
• Currently available: $1,200,000+/-
• Grant funds (remaining reimbursement): $245,291
• FY 24/25 PDI proposed: $150,000
Estimated total available as of July 1, 2024 = $1,595,291 Lower Colgan Creek Neighborhood Park
• Currently available: $3,924,000+/-
• Potential grant funds (reimbursement): $1,500,000
• FY 24/25 PDI proposed: $329,062
Estimated total available as of July 1, 2024 = $5,753,062 Zone 3 – Northeast quadrant allocation
73 3
PDI allocation for FY 24/25: $380,348
Doyle Community Park - Master plan and site
renovation estimates
• Current available $345,000+/-
• Proposed one-time funds $500,000
• ADA Funds for Doyle $500,000
• FY 24/25 PDI allocation: $380,348
Project estimated available as of July 1, 2024 =
$1,345,000
Zone 3 – Northeast quadrant downtown
74 Downtown station area
PDI allocation for FY 24/25:
$286,348
Downtown projects
• $286,348 (LBH&G reroofing, CH
Square improvements)
Zone 4 – Southeast quadrant allocation
75 Kawana Springs Community Garden
• Currently available $312,000 +/-
• FY 24/25 PDI allocation: $1,040,000
Estimated available as of July 1, 2024 = $1,352,000
Kawana Springs Community Park
• Currently available: $2,492,000+/-
• Grant Funds (reimbursement): $2,909,112
• FY 24/25 PDI allocation: $2,000,000
Estimated available as of July 1, 2024 = $7,401,112
(continued on next page)
4 PDI allocation for FY24/25: $5,043,457
Measure M allocation: $577,587
Zone 4 – Southeast quadrant allocation
76 (continued)
4 Southeast Greenway
• Currently available: $0
• FY 24/25 PDI allocation: $1,470,000
Estimated available as of July 1, 2024 = $1,470,000
Peter Springs Neighborhood Park
• Currently available: $0
• FY 24/25 Measure M allocation: $577,587
• FY 24/25 PDI allocation: $533,457
Estimated available as of July 1, 2024 = $1,111,044
PDI allocation for FY 24/25: $5,043,457
Measure M allocation for FY 24/25: $577,587
Recreation & Parks Proposed CIP Budget
77 Santa Rosa Water Proposed CIP Budget
78 Water Proposed CIP Budget
79 Total
$9,468,705 Hazard Mitigation
Grant Program
$2,970,000
Reservoirs
$4,000,000
Wastewater Proposed CIP Budget
80 Total
$3,310,000Sewer
Trunks
$6,910,000
Sewer Mains &
Services
$5,795,000
Regional Proposed CIP Budget
81 Total
$11,000,000
Plant Infrastructure-
Bond Funded
$30,000,000
Plant Infrastructure-
$5,500,000
Storm Water & Creeks Proposed CIP Budget
82 Total
$1,657,634
Funding Sources:
• $800,000 Storm Water/
Creek Enterprise
• $557,634 CFF
• $300,000 Gas Tax
Transportation & Public Works
Proposed CIP Budget
83 CIP FY 2024-25 Funding Sources
84 Total
$18,245,284
Regional- Bond Funded
$30,000,000
Water
$13,790,000
Wastewater
$12,730,000
Regional
$8,000,000
TPW- Special Funds
$16,693,771
TPW- Parks
$4,875,957
Transportation & Public Works
Funding Sources
85 Parks and Park
Amenities
$4,875,957
Project Types Total Budget
CFF + In-Lieu Fees $2,968,650
Gas Taxes $2,233,735
Senate Bill 1 Appropriation $4,596,103
General Fund $1,862,000
Measure M – Streets $1,640,416
Utility Impact Fee Fund $4,944,380
Totals $18,245,284
Transportation & Public Works
Funding Sources
86 Parks and Park
Amenities
$4,875,957
Project Types Total Budget
CFF + In-Lieu Fees $2,968,650
Gas Taxes $2,233,735
Senate Bill 1 Appropriation $4,596,103
General Fund $1,862,000
Measure M – Streets $1,640,416
Utility Impact Fee Fund $4,944,380
Totals $18,245,284
Transportation & Public Works
Funding Sources
87 General Fund Proposed CIP Budget
88 General Fund Proposed Budget
ADA Settlement – Facilities Projects $1,200,000
Roseland Pavement Maintenance* $662,000
Total General Fund CIP Projects $1,862,000
*Creates $3.4M in holding, plans to release more than $2M in FY24-25 Transportation & Public Works
Proposed CIP Budget by Project Type
89 Total
$18,245,284
• 63.4% of funding is on street
rehabilitation
• $20+M needed to maintain existing
street condition
• $25+M needed to get pavement
condition to regional acceptable level
Transportation & Public Works
Proposed CIP Budget by Project Type
90 Total
$6,677,385
Parks and Park
Amenities
$4,875,957
• $1.2M for ADA improvements
• $871k for existing operations (traffic signal
equipment/upgrades, bridge inspection/
repairs, pavement markings and signs,
safety projects, survey equipment)
• $1.5M for contingency
• Leaves $2.9M* annually to spend
*Dollars pay for staff time/consultant support
Transportation & Public Works
Identified Project Needs
91 Project Types Total Need Allocated this Year
New Roadways $137,000,000 $0
Roadway Widening $487,000,000 $165,000
New Traffic Signals/Major Upgrades $15,000,000 $650,000 Roundabouts $6,000,000 $0
Transportation Safety $35,000,000 $250,000
City Facilities $120,000,000 $1,200,000*
Transit $30,000,000 $0
Pedestrian/Bicycle Improvements $174,000,000 $1,842,586 Totals $1,004,000,000 $4,107,586 (0.41%)
*Pavement: $11.6M spending in FY24-25, $20+M needed to maintain current condition, $25+M for significant improvement 92 Questions?